Academic Staff Executive Committee Minutes 04-25-19
2:00 – 3:45 p.m. Thursday, April 25, 2019
53 Bascom Hall
Members Present: Aaron Crandall; Jenny Dahlberg; Tim Dalby; Beth Giles; Mallory Musolf; Kevin Niemi, chair; Lindsey Stoddard Cameron
Guests: Ron Harris, Laurent Heller
The meeting was called to order at 2:04 p.m.
The minutes of April 18 were approved with one correction.
Guest: Laurent Heller, Vice Chancellor for Finance and Administration
Laurent addressed the first topic that ASEC had asked about, which covered interinstitutional agreements between UW-Madison and UW-Extension for next year, specifically regarding cost share for outreach activities. Laurent reported that this should keep working relatively the same way it has in the past, and referred ASEC to Jennifer Klippel and Casey Nagy if they wanted more details. On the subject of GPR dollars from Extension for next year, Laurent reported that there was a fair split in the budget, including funding for related administration.
With respect to accessibility to Bascom Hill when the renovation project happens, the project will be disruptive, but assumedly pedestrian access will be maintained. ASEC also asked about accessibility issues via bus routes, van pools, and other vehicular access, particularly for individuals with disabilities. Laurent will look into this issue with David Darling and Kit McMahon.
Laurent has spent a lot of time thinking about the right structure for his office to accomplish his goals and has been very deliberate about restructuring. Paul Seitz has taken on the role of director of strategic initiatives, and Scott Hildebrand will transition from special assistant to director of strategic communications. Laurent is now hiring for a chief of staff, and the posting is currently available online.
The Legislative Audit Bureau is wrapping up their audit of UW-Madison. They looked at program revenue balances, non-resident enrollment, personnel systems and policies, and affiliated entities.
The Administrative Transformation Project continues to move forward. Ching-tzu Chien has been brought on as the project manager working with Nick Tincher. UW-Madison and UW-System will be building one team to complete the project.
Kevin Niemi, ASEC chair, reported on the OHR meeting with Mark Walters and Patrick Sheehan. They discussed Extension titling issues and HR challenges with satellite sites. The last UW System Reps meeting of the year is on May 10.
Heather Daniels, Secretary of the Academic Staff, reported that a runoff election is being held for the last seat on the Personnel Polices and Procedures Committee. The 2019 Academic Staff Worklife Survey has been released and so far has been completed by 692 people. The survey was sent to clinical faculty that did not receive the WISELI survey. The University Academic Planning Council approved the UW-Extension department proposal at its last meeting, with an amendment that there will be a status report in October 2020.
Tim Dalby attended the L&S CASI meeting and reported that there was positive feedback on the Administrative Transformation Project. Professorial titles were also discussed.
Jenny Dahlberg reported that the School of Veterinary Medicine CASI had a forum related to the construction of the new parking structure. She is also continuing to meet with the TTC group reviewing job descriptions. Three of the eight positions for review have been completed.
•May Assembly Agenda
ASEC discussed a resolution related to the continuation of the DCS Course Grants program for academic staff, as well as a possible presentation on TTC. Motion to approve the resolution on DCS Course Grants (Dahlberg). Seconded. Approved. Tim will present the resolution at the May meeting.
•Professor Titles Implementation
There will need to be more background data gathering on how these titles were implemented elsewhere. Mark Walters will be reaching out to ASEC, and OHR will be working with governance to collect this data as a first step toward implementation.
•Topics for Provost
Professorial Titles Implementation
ASEC-Provost interactions as related to transition
Meeting adjourned at 3:54 p.m.
Minutes submitted by Jake Smith, Deputy Secretary of the Academic Staff