WiscList - Migrate your main WiscList Main to Google Groups

Migrating your WiscList to Google Groups is now easier when using the migration button provided in the WiscList admin site. The migration process takes approximately 2 minutes to complete and your new Google Group is fully configured within 10 minutes. Follow the steps below to get started.

Note: Migrating your WiscList will impact all members of your email list. Before migrating your WiscList, please make sure to work with or inform the administrators and members of your WiscList about the upcoming change.

Migrate your main WiscList to Google Groups

  1. Login into https://admin.lists.wisc.edu/ with your NetID credentials.

  2. Select My Lists from the left menu.

  3. Click on the WiscList you'd like to automatically migrate to Google Groups.

  4. Example:

    wl-wlgroup.png

  5. Click on the Validate Email addresses button. This button will confirm that the email addresses in your WiscList exist and can be moved to your new Google Group.

    wl_validate_ea_button.png

    The following email addresses will fail validation and will not migrate to your new Google Group:

    • Alternate email addresses - refers to the scenario where one individual is a member of one WiscList using two email addresses: netid@wisc.edu and alternate@bucky.wisc.edu. In this scenario, the netid@wisc.edu address will migrate but the alternate@bucky.wisc.edu address will fail validation and not migrate. 
    • Invalid email address - refers to an email address that is not associated with a valid email service. If a WiscList member's email address is flagged as an "invalid email address", that member was not receiving emails that were to sent to the list
    • Invalid UW-Madison G Suite email address - refers to a Google email address that is not in the UW-Madison G Suite tenant
    • Deactivated UW-Madison G Suite accounts - refers to a user who left the university is no longer eligible for the UW-Madison G Suite service 
  6. If applicable, review the list of email addresses that failed validation and make corrections where needed to ensure all members are migrated to your new Google Group. 

    Note: If no action is taken on the email addresses that failed validation and the WiscList is migrated to a new Google Group, the email addresses that failed validation will be deleted during the migration and will not be recoverable. This may result in missing members in your new Google Group. 

  7. Reminder: Migrating your WiscList will impact all members of your email list. Before migrating your WiscList, please make sure to work with or inform the administrators and members of your WiscList about the upcoming change.

  8. Click the Migrate List to Google Groups button.

    wl-migrategooglegroups.png

    After migrating your WiscList to your new Google Group, the formatting of your group's email address will change. Your original @lists.wisc.edu group will continue to receive email and will automatically forward those messages to your new Google Group indefinitely.

    Example of group email address name change :

    • Before migration: testingmigrationbutton@lists.wisc.edu
    • After migration: testingmigrationbutton@g-groups.wisc.edu
  9. Click on the Google Groups red text to start managing your new Google Group. You will be redirected to https://groups.google.com/ .

    wl-googlegroups-button.png

    Note: Remember to be logged into your UW-Madison G Suite account, not your personal Google account, to start managing your new Google Group.

    As part of the migration process, the following settings will be automatically applied to your new Google Group during the migration:

    • Assigned the same WiscList name
    • Assigned the same WiscList security/moderation settings
    • Add the same administrators and members
      • Excludes: Email addresses that failed the email validation in Step 4
      • Internal members: Their email address will be converted to their netid@wisc.edu address and continue to accept email to their alternate address
      • External members: Their email address will be added but their name will not be listed
    • Set WiscList admins to stop receiving email
    • Remove all members from the original WiscList
    • Set WiscList to "accept mail from anyone" and have the Google Group control who can send
    • Forward messages sent to WiscList to the new Google Group
  10. Once you are at https://groups.google.com/, you'll be introduced to your new Google Group. You can start managing your group right away.

  11. wl-googlegroups-name.png

    Click on the About tab to learn more about your Google Group

    wl-ggroup-about.png

  12. Start using your new Google Group.

Migrating multiple lists

If you have multiple WiscLists that you would like to migrate at the same time, please contact wisclist-feedback@g-groups.wisc.edu to request a batch migration.

Help

Consultation: If you still need assistance after reviewing the steps above or have questions about your group after the migration, please contact wisclist-feedback@g-groups.wisc.edu.

Technical Support: Please contact the DoIT Help Desk.




Keywords:google g suite groups lists distribution contacts collaboration wisclist members calendar email conversation subscribe outlook create web group guest access external outside sender limits restore transition move migrate export batch migration multiple lists   Doc ID:91734
Owner:Christina G.Group:WiscList
Created:2019-05-14 16:25 CDTUpdated:2020-07-29 14:39 CDT
Sites:DoIT Help Desk, Google Apps, WiscList
Feedback:  20   3