Microsoft Teams - Using @'s and the Searching Function
Mentioning someone directly in Teams, or, using an @ next to their name, allows the user being mentioned to be notified and directed directly to that message from their activity center
Using @'s and Hashtags/Searching Function
Mentioning someone directly in Teams, or, using an @ next to their name, allows the user being mentioned to be notified and directed directly to that message from their activity center.
@Mentioning a user
- Within a chat/team, type “@” and the users’ name who you wish to mention. Click their name when it pops up and continue typing the message.
- This will send a notification to the user, indicating that they were mentioned in either a personal chat, or one of the teams they are a member of.
- In whatever chat/team you were mentioned in, your name will appear red and bolded in the message you were mentioned in.
- To find all messages you’ve been mentioned in, navigate to the “Activity” bell on the side of teams.
- All messages that you were directly mentioned in (@YourUserName) will show up in the Activity tab. Here you will see each individual message that you were mentioned in. Clicking on the message will bring up the spot in the conversation you were mentioned in, allowing you to read any messages leading up to/following the mention of your username.
Utilizing hashtags and searching through chats
- Hashtags are an easy way to catalog messages pertaining to certain ideas and projects that you’d like to look up in the future.
- Just add a #yourtaghere to a message to tag that message for easy lookup in the future.
- Hashtags are an easy way to categorize a message for easier lookup in the future, but within Teams, you can also do a blanket search for any word/phrases (does not need to be attached to a #).
Looking up hashtags/searching through a specific chat
- To search for a hashtag, just type “#” and whatever tag you are looking for, in the search bar at the top of teams.
- To search for a specific word/phrase (not a hashtag), just omit the “#” and type in whatever you are searching for. For example, “#testing” could be searched to look up any items tagged with the #testing tag.
- After searching for your hashtag or general phrase, any messages containing that hashtag/phrase will appear in the left sidebar.
- Clicking on any message will bring up the conversation where that hashtag/phrase was used.
- To narrow down exactly where you are searching for this hashtag/phrase, click the Filter icon near the top of the list of displayed messages. Here you can narrow down your search in various ways.
- By subject: This will only be useful if the message you are looking for is formatted so that it has a subject and a body. The other filtering options will likely be of more use.
- By Date range
- By Team
- By Channel
- By Name: In the box labeled “From”, just type in the name of the person whose messages you’d like to search and click on the name that pops up below.
- By @mention: Searches through any messages where you were specifically mentioned by someone typing @YourName.
- By an attachment: Searches through any message that has an attachment