Education and Social/Behavioral Science Institutional Review Board (ED/SBS IRB) Newsletter, IRB Insider / Volume 7, Issue 5, July 2019
Improving Funding Review Processes: Congruency Update
Effective August 3rd, the IRB offices on campus will no longer be reviewing grants for congruency with the IRB application. Recent revisions to the Common Rule no longer require IRBs to review grants for congruency and OVCRGE leadership is leveraging this change to begin streamlining the IRBs’ funding review process. Instead of the IRB assessing congruency, new tools in WISPR and ARROW will allow principal investigators (PIs) to confirm congruency with minimal effort on their part. Please see Improving Funding Review Processes: Congruency Update for details about this streamlined approach to funding reviews.
New Single IRB (sIRB) Resources
To help researchers in the transition to the revised Common Rule’s single IRB (sIRB) review mandate coming into effect January 2020, some new resources for study teams have been posted:
UW-Madison Single IRB Review Matrix: These documents provide detailed information about which sIRB options can be used by UW-Madison researchers for their studies, based on factors such as funding source and UW-Madison’s role in the study (i.e., lead vs. participating site). NOTE: Although NIH policy allows it, UW-Madison will NOT charge fees when serving as the reviewing IRB.
Implementing the New Common Rule's Single IRB (sIRB) Mandate: Starting July 1, we began identifying initial review applications in progress that may be affected by the revised Common Rule’s sIRB mandate. If an application may fall under the mandate, the study team will be contacted to discuss options for complying with the mandate in the most efficient way possible. The goal of this outreach effort is both to education the research community about the mandate and ensure researchers have sIRB plans in place well in advance of the mandate.
Workshops and Outreach Sessions
The ED/SBS IRB office offers workshops throughout the year that are open to all faculty, staff and students. The following workshops are planned for the Fall 2019 semester:
- IRB Meet & Greet
September 18, 2019 at 10am-12:30pm
This event offers the chance for students, faculty, and staff to become more familiar with the ED/SBS IRB office and staff.
- An Introduction to the IRB
October 15, 2019 at 2-3pm
This session offers an overview of the IRB process and procedures.
- How to Avoid Delays in the IRB Approval Process
November 14, 2019 at 2-3pm
This session will address the most frequent errors seen by the IRB Staff when reviewing protocol submissions and how to avoid them.
- Consent Considerations
December 4, 2019 at 10-11am
This session will review, in detail, each of the consent processes that may be used when conducting research.
For more information about these workshops and to register, check in on the IRB Workshops & Outreach page of our website. All workshops are held in B137 of Lathrop Hall.
Our office can also plan an outreach session tailored to your needs! An IRB staff member would be happy to come to a department meeting, research methods class, or hold a brown bag session to help faculty, students, and other researchers learn more about the process. We can also address specific topics such as international research, research on campus, qualitative research, research with minors, research involving social media or other new technologies, and more. To schedule an outreach event, please contact a member of the IRB Staff.
We also encourage you to consider attending seminars offered through our campus partner, the Professional Research Education Program (PREP). While the following sessions may be tailored more towards biomedical research, they may be of interest to education and social/behavioral researchers:
- PREP: Working with Minors
August 6, 2019 at 12-1pm in the Health Sciences Learning Center Room 1335
In this presentation you will learn what to consider when planning research projects that involve children, from regulatory requirements to strategies for effective recruitment, enrollment, and interaction with children and their parents during the research process.
- PREP: Study Recruitment: What do "real people" recommend?
September 24, 2019 at 11am-12pm in the Health Sciences Learning Center Room 1335
Want to create more effective recruitment materials? Interested in learning about recruitment strategies that potential study participants recommend? In this 1-hour interactive presentation, staff from the Wisconsin Network for Research Support (WINRS) will share best practices and actionable advice from 9 years of experience working with community/patient advisory boards.
For a full list of PREP courses and to register, please go here and find PREP in the catalog list.
Have questions? The ED/SBS IRB Staff are here to help!
Whether you have questions about a specific protocol, have general questions, or need help getting started, there are many ways to contact the ED/SBS IRB office.
- For questions regarding a specific protocol, contact the assigned Staff Reviewer. Instructions for identifying the Staff Reviewer are located here.
- Drop-in hours are every Wednesday from 2:00-3:00 p.m. and Thursday from 10:00-11:00 a.m. The IRB staff are located on the 3rd floor of Lathrop Hall (take the west elevator or stairs).
- IRB staff have 12-month appointments and are available for meetings/consults year-round. Individual appointments can be scheduled throughout the week. Contact an IRB staff member to schedule an appointment. Contact information is available here.
- For questions about ARROW, email firstname.lastname@example.org.
- To schedule an Outreach Session for your class, department, or group to learn more about the IRB, visit the IRB Workshops & Outreach page of our website.
- The ED/SBS IRB Office KnowledgeBase is a great resource for researchers and includes FAQs, guidance documents, information for new researchers, and much more!