Deadline |
Task |
Responsible Party |
Content |
October 16-27 |
Vendor prepares 2024-2025 site; upgrades/updates to software (CSS update to latest UW-Madison standards). |
Leepfrog |
|
Nov 1 |
Next-guide environment open for Guide Coordinators and/or editors. |
Guide Coordinators and Departmental Editors |
Non-governed Guide content |
November 1-onward |
Guide Editor training sessions for new editors. |
Registrar |
|
December 1 |
Deadline for completion of content edits by Guide editors in distributed schools/colleges. |
Departmental Editors |
Non-governed Guide content |
February 9 |
Deadline for course changes effective fall 2024, obsolete waiver requests for consideration of the Feb 23rd meeting, |
Schools/Colleges |
Lumen Courses |
February 23 |
Last UCC for course changes effective fall 2024; Obsolete course waiver deadline. Obsolete courses not completed by departments are automatically processed (discontinued if not scheduled for summer or fall). |
UCC/DAPIR |
Lumen Courses |
February 23 |
Deadline to submit Lumen Program changes effective fall to the RO for guaranteed DARS encoding (RO encoding only) to coincide with the release of the Schedule of Classes. |
Departmental Editors, S/C governance, DAPIR |
Lumen Programs/DARS |
March 8 |
Deadline for revisions to front-matter content to Guide Admin by EOD. |
Various |
Non-governed Guide content |
March 8 |
Deadline for Guide Coords for Non-Governed content to the Registrar by EOD. |
School/College Guide Coordinators |
Non-governed Guide content |
March 25 |
All Program/Structures proposals effective fall due by EOD to DAPIR Admin; includes Guide "shared content" proposals. |
School/College Governance |
Lumen Programs/Structures |
March 25 - April 5 |
DAPIR review of Program/Structures proposals |
DAPIR |
Lumen Programs/Structures |
April 5 |
All proposals requiring GFEC review must be to UAPC step of workflow by EOD. |
Grad School |
Lumen Programs/Structures |
April 8-12 |
DAPIR/UAPC Program/Structures proposal review |
DAPIR |
Lumen Programs/Structures |
April 8 |
Change course draw into Lumen Programs to use only active fall 2024 courses; republish /programadmin/ and retrieve additional red-box report. |
Registrar |
|
April 8 |
All new Lumen Programs/Structures effective fall 2024 due to the RO step in workflow by EOD (except for items on the April UAPC agenda). |
DAPIR |
Lumen Programs/Structures |
April 12 |
Last UCC for new courses effective fall 2024 guaranteed to be included in June Guide. |
School/College Governance |
Lumen Courses |
April 15-19 |
Registrar/DARS updates. |
Registrar |
|
April 15 |
Run import courses; refresh /programadmin/. |
Registrar |
|
April 5-19 |
Review Program proposals for red-boxes. |
Lumen Admin |
|
April 18 |
Final UAPC ahead of June 1 Guide publication. Fall 2024 effective-dated changes and/or new programs that don't require Board of Regent approval (e.g., certificates and named options) approved at the May and June UAPC meetings can be effective-dated and launched for Fall 2024, but will be part of the October mid-cycle update in Guide (i.e., not June). |
UAPC, School/College governance, DAPIR |
Lumen Programs/Structures |
April 19 |
Put all the "books back on the shelf," with exception to ones with red-boxes (unless the courses on on the next UCC agenda and they are new and effective fall 2024). |
Lumen Admin |
Lumen Programs/Structures |
April 22-May 3 |
Preview Days! |
Campus |
|
April 22 |
Run broken link checker off preview site. |
Registrar |
|
April 29 |
All Program/Structures proposals due to APIR Admin by EOD (Preview). |
School/College Governance |
Lumen Programs/Structures |
May 3 |
All Program/Structures proposals requiring GFEC review must be to UAPC step of workflow by EOD (Preview). |
Graduate School |
Lumen Programs/Structures |
May 6-10 |
DAPIR/UAPC Program/Structures proposal review (Preview). |
DAPIR |
Lumen Programs/Structures |
May 10 |
All Program/Structures proposals to Registrar (Preview) by EOD. |
DAPIR |
Lumen Programs/Structures |
May 13-17 |
Registrar/DARS updates. |
Registrar |
|
May 20-31 |
Vendor Prep for June 1 publish - UW Madison unable to make changes in Guide |
Campus |
|
June 1, 2024 |
2024-2025 Guide Publish |
Registrar/Leepfrog |
|