(WHS Archives) Film -- Item Records

1. Search: Find bib record in Alma under "All title search" in Institution Zone (IZ)
   
   
2. Open Holdings: Click Holdings under selected title
   
   
3. Open Items: Identify holdings record to add items to. Actions -- View items
   
   
4. Add item: While in item list click "Add Item"
   
   
5. Do not add barcode yet: Scanning the barcode will automatically exit and save the record.
   
   
6. Material type: Select one of the following from the drop down menu:
   
   Videorecording - for all moving images on videotape
   Video-DVD - for all moving images on DVD
   Motion Picture - for moving images on film
   
   
7. Item policy: Select one of the following from the drop down menu:
   
   Archives (does not Transfer outside WHS) = Materials cannot transfer within ARC Network, but circulate normally (for example photographs, oversize items, etc.)
   Archives Restricted = Materials have a restriction (506) that requires permission for access
   
   
8. Enumeration A: Film or Video call #
   
   BA 739
   
   
9. Public Display: Description -- Generate
   
   
10. Edit Description: Delete "v." in front of call number. [Unfortunately this is a default that cannot be shut off.]
    
    
11. Save and Edit:  To enter information under the Note tab, select Save and Edit
    
    
12. Add Statistics Note 1: Under Notes tab copy one of the following into "Statistics note 1":
    
    WCFTR Film
    CW Film
    WHS Film
    
    
13. Add Statistics Note 2: Copy one of the following into "Statistics note 2":
    
    disc
    film
    videotape
    
    
14. Scan Barcode: Under General tab scan barcode. Unless there is an error, scanning barcode should save and close record
    
    
15. Save
    
    
16. Create multiple items for same holdings: Duplicate the first item. Action – Duplicate. This will automatically duplicate and open a new item record.
    
    
17. Update Call #: Change the call # in Enumeration A and Description
    
    
18. Verify other information: Verify Material type, Item policy, Statistics note 1, and Statistics note 2, are still appropriate; change as needed
    
    
19. Scan Barcode: save and close record
    
    
20. Repeat steps 16-19: as needed