IRB Insider

Education and Social/Behavioral Science Institutional Review Board (ED/SBS IRB) Newsletter, IRB Insider / Volume 8, Issue 1, October 2019

Coming Soon: New Funding Page in ARROW

The October 5th ARROW update will include significant changes to the funding pages in ARROW, including:
  • An improved funding chooser to make it easier for researchers to locate funding sources
  • Reduced number of pages about funding – most study teams will only see one page!
Please see the revised Completing the Funding Page FAQ for more information.

Reliance and Navigation Team (RELIANT) Announcement/Update

In cooperation with the ED/SBS IRB Office, IRB reliance services are being centralized under RELIANT, a team of reliance experts, to provide a single point of contact for all researchers on campus seeking assistance with reliance arrangements. If you have reliance related questions about your study, please contact contact RELIANT ( for help.

Upcoming Regulatory/Compliance Event!

Are you involved in research and have questions like:
  • What regulations apply to my research?
  • How do I comply with the requirements?
  • Do I have any regulatory concerns for my upcoming trip to China?
  • When do I need to update my clinical research proposal?
  • What sort of information do I need to report on my OAR?
Then come to the Researcher Regulatory Fair and meet with campus experts to help you address the needs of today's ever changing regulatory environment.  The fair will be help on Tuesday October 29, 2019 at 11 am-1:30 pm in Varsity Hall at Union South.  Free snacks are available and the first 100 attendees receive a stress cow!

Workshops and Outreach Sessions

The ED/SBS IRB office offers workshops throughout the year that are open to all faculty, staff and students.  The following workshops are planned for the Fall 2019 semester:
  • An Introduction to the IRB
    October 15, 2019 at 2-3pm
    This session offers an overview of the IRB process and procedures.
  • How to Avoid Delays in the IRB Approval Process
    November 14, 2019 at 2-3pm
    This session will address the most frequent errors seen by the IRB Staff when reviewing protocol submissions and how to avoid them.
  • Consent Considerations
    December 4, 2019 at 10-11am
    This session will review, in detail, each of the consent processes that may be used when conducting research.
For more information about these workshops and to register, check in on the IRB Workshops & Outreach page of our website. All workshops are held in B137 of Lathrop Hall.

Our office can also plan an outreach session tailored to your needs!  An IRB staff member would be happy to come to a department meeting, research methods class, or hold a brown bag session to help faculty, students, and other researchers learn more about the process.  We can also address specific topics such as international research, research on campus, qualitative research, research with minors, research involving social media or other new technologies, and more.  To schedule an outreach event, please contact a member of the IRB Staff.  

Professional Research Education Program (PREP)

We also encourage you to consider attending workshops offered through our campus partner, PREP.  While the following sessions may be tailored more towards biomedical research, they may be of interest to education and social/behavioral researchers:
  • PREP: Single IRB Review
    October 9, 2019 at 1-2pm in the Health Sciences Learning Center Room 1335
    Mike Bingham from the Human Research Protection Program's Reliance Team will be offering a presentation on Single IRB Review. This session will explore strategies and requirements for studies when UW-Madison is serving as the IRB of Record for external sites. In addition, will cover IRB Review under the revised Common Rule and ceding IRB review.
  • PREP: Introduction to the new service line at UW
    October 23, 2019 at 1-2pm in the Health Sciences Learning Center Room 1335
    UW has introduced a free service line to assist study teams with registration, maintenance and result reporting to This service line was introduced in December 2018 to bring non-compliant records into compliance and to maintain record compliance going forward.

    Possible topics for the session include:
    •History of
    •Reasons to register to this public database
    •Dynamic record: Maintenance and results reporting

    Additional topics during this session will be tailored to attendees' needs.
  • PREP: Recruitment: Building Trust Between Minorities and Researchers
    November 12, 2019 at 12-1pm in the Health Sciences Learning Center Room 1345
    This presentation will serve as an introduction to the basic concepts in the Building Trust curriculum: Culturally Confident Engagement for Translational Research. The curriculum was designed to strengthen the capacity of researchers, health professionals and IRB members to effectively recruit and retain minority participants in research. Participants respond to trigger films, discuss complex ethical issues, and practice skills for enhancing recruitment, retention, informed consent, and the development of community partnerships. Unique features include: (1) a formative exploration of how past research abuses contribute to a legacy of mistrust today; (2) tools useful for opening the dialogue about sensitive topics such as race, racism and discrimination; (3) information on how and why to build community relationships; and (4) an extensive look at how to reform the informed consent process.

  • PREP: Capacity to Consent Considerations in Research
    December 5, 2019 at 1-2pm in the Health Sciences Learning Center Room 1335
    This course will cover regulatory and practical considerations when working with individuals lacking capacity to consent. The presenters will cover issues such as assessing/recognizing lack of capacity, working with legally authorized representatives, and temporary versus permanent lack of capacity. Throughout the presentation, presenters will describe best practices and share real life examples.
For a full list of PREP courses and to register, please go here and find PREP in the catalog list.

Have questions?  The ED/SBS IRB Staff are here to help!

Whether you have questions about a specific protocol, have general questions, or need help getting started, there are many ways to contact the ED/SBS IRB office.
  • For questions regarding a specific protocol, contact the assigned Staff Reviewer.  Instructions for identifying the Staff Reviewer are located here.
  • Drop-in hours are every Wednesday from 2:00-3:00 p.m. and Thursday from 10:00-11:00 a.m.  The IRB staff are located on the 3rd floor of Lathrop Hall (take the west elevator or stairs).
  • IRB staff have 12-month appointments and are available for meetings/consults year-round.  Individual appointments can be scheduled throughout the week.  Contact an IRB staff member to schedule an appointment.  Contact information is available here.
  • For questions about ARROW, email
  • To schedule an Outreach Session for your class, department, or group to learn more about the IRB, visit the IRB Workshops & Outreach page of our website.
  • The ED/SBS IRB Office KnowledgeBase is a great resource for researchers and includes FAQs, guidance documents, information for new researchers, and much more!

Keywords:newsletter, news, updates, insider, IRB insider   Doc ID:94749
Owner:Casey P.Group:Education and Social/Behavioral Science IRB
Created:2019-10-01 10:54 CSTUpdated:2019-10-03 11:18 CST
Sites:Education and Social/Behavioral Science IRB, VCRGE and Graduate School
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