Academic Staff Executive Committee Minutes 12-05-19

Approved 12-19-19

ASEC Minutes
2:00 – 4:30 p.m. Thursday, December 5, 2019
53 Bascom Hall

Members Present: Donna Cole; Jenny Dahlberg, chair; Tim Dalby; Mallory Musolf; Leslie Petty; Deb Shapiro; Lindsey Stoddard Cameron; Bill Tishler

Guests: Jake Baggott, Diane Blaskowski, Patrick Kass, Jake Smith, Tanara Teal-Tate, Mark Walters

The meeting was called to order at 2:04 p.m.

The minutes of November 21, 2019 were approved.

Guests: Patrick Kass and Tanara Teal-Tate, Transportation Services
Of the revenue generated for transportation services, 80% of it comes from parking fees.  Because they are an auxiliary, they need to pay for their expenses from the revenue they raise. The plan to collapse parking rates from 3 to 2 rates was done through the Campus Transportation Committee.  The current parking impacts are mainly due to construction. There are a number of spaces they were hoping to have back at this point, but do not yet have them available. The campus is also growing, which has become more of a challenge for the parking program. They have one lot with open spaces right now and usually have 3-4 lots. The waitlist for parking isn’t much longer than usual.

Guests: Diane Blaskowski and Mark Walters, Office of Human Resources (Title and Total Compensation Project)
Diane Blaskowski indicated they are elongating the employee/supervisor conversation period. There are a number of quality assurance initiatives that take place between now and the end of January. Some conversations are happening now mainly in the trades, custodial and food services.  The conversations will be rolled out in waves.
In regards to the manager training, 459 people have taken it online. 79% have reported it a valuable use of time; 81% recommend the training and those not confident in having conversations or creating position descriptions are in the mid-teens to low twenties.

Communications to campus continue. Nearly 2500 employees attended the November forums.  There will be a December pulse survey along with an article in Working@UW. There was also an article in the local newspaper about the project.

Guest: Jake Baggott, Director, University Health Services (UHS)
Jake Baggott introduced himself to ASEC.  He is in his 7th month at UW-Madison. Both the university and its health services have an excellent reputation. Students make more than 110,000 visits per year to UHS. There is currently no immunization requirement for enrollment. They do have a tool to collect immunization information, but it is optional. They are exploring making this a requirement for enrollment. It would be only for incoming students.

Mental health is the biggest challenge. They have hired 10 new counseling staff members during the summer. They have a small behavioral health unit and are looking to expand that. They are looking for opportunities to have some satellite locations.

General Reports
Jenny Dahlberg, ASEC chair, reported she has been working on a graduate program coordinator title for the Standard Job Description library. There was an academic staff chat on wellness.  Many units are doing small things, and many in attendance expressed a desire for central campus to offer more. 

Heather Daniels, Secretary of the Academic Staff, reported that the group looking at the Professor of Practice title will be moving forward with a recommendation for that title that could be for short and long-term appointments. There was a meeting to discuss ideas for a Faculty Associate title. Teaching Faculty was suggested as an alternative. This possible title is being vetted by various stakeholders. The Ad Hoc Committee on the Implementation of the Youth Protection Policy met for the first time. Heather also sent out a survey to those on the remote academic staff email list to get an idea of the areas of interest as well as some demographic data.

Liaison Reports
Bill Tishler spoke at the University Committee in regards to online education and students who enroll for course only online.  The Chancellor stated that the university is headed in this direction.

Tim Dalby attended the Mentoring Committee meeting. They will be having an event on December 12 and discussed spring events.

Motion to Convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to Discuss Nomination to Area Review Committee-Arts/Humanities. (Stoddard Cameron). Seconded. Approved.

Motion to Convene in Open Session. (Shapiro). Seconded. Approved.

•    Nomination
Motion to nominate Jeanne Schueller to the Area Review Committee-Arts/Humanities (Stoddard Cameron). Seconded. Approved.
•    January Assembly Agenda
ASEC does not have any issues for this agenda at this time.
•    2018-19 Layoff/Non-renewal data
ASEC reviewed data provided by Workforce Relations. This is the first time in several years that this data has been provided due to office and personnel transitions. The data is consistent with data collected previously as far as numbers and types of positions subject to layoff and non-renewal. ASEC did not identify any concerns.
•    Athletic Board Selection Discussion
One of the current board members terms expires this year. This person served one full term and another partial term of two years. The Nominating Committee recommends that a new person be selected to serve starting in July 1, 2020. The selection process will take place this spring with both a written application followed by an in-person interview. The selection committee will be made up of two members of the Nominating Committee and two members of ASEC.
•    Topics for Provost
Professor Titles Guidelines Update
Board of Regents Requirement for Wisconsin Resident Enrollment
Major issues or initiatives from first semester as Provost
Topics for Vice Chancellor for Finance and Administration
ATP Update
Pay Plan Update
Revenue Information Presented at HR Conference

Meeting adjourned at 4:29 p.m.

Minutes submitted by Heather Daniels, Secretary of the Academic Staff

KeywordsASEC minutes   Doc ID95293
OwnerLesley F.GroupThe Office of the Secretary/ Academic Staff
Created2019-10-25 14:26:51Updated2019-12-20 14:25:58
SitesThe Office of the Secretary/ Academic Staff
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