ResearchDrive - Working with Collaborators
This document explains how to give collaborators access to your ResearchDrive storage.
If you would like help managing collaborators then refer ResearchDrive - Request Support for help.
- ResearchDrive Collaboration Groups
- Adding or Removing Collaborators From UW-Madison
- Adding or Removing Collaborators External to UW-Madison
ResearchDrive Collaboration Groups
ResearchDrive is integrated with the central campus Active Directory Services for NetID-based-authentication and security permissions and also the Roles and Access Management (Manifest) service for creating collaboration groups and providing NetIDs for UW affiliates and external collaborators.
Each ResearchDrive account has a Manifest folder and several default collaboration groups defined that are published to Active Directory and used to provide secure access to your storage.
Replace references to [netid] with your NetID username.
| Role | Manifest Group | Active Directory Group | Features | Use Cases |
|---|---|---|---|---|
| Admins | rdrive-[netid]-admin | rdrive-[netid]-admin |
Provides administrative control of your ResearchDrive account.
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| Lab Members | rdrive-[netid]-lab | rdrive-[netid]-lab |
Provides full read/write access to your ResearchDrive account for lab members.
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| Read Only | rdrive-[netid]-readonly | rdrive-[netid]-readonly |
Provides limited read only access to your ResearchDrive account.
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| External | rdrive-[netid]-external | rdrive-[netid]-external |
Provides a UW NetID account to external collaborators and affiliates.
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Adding or Removing Collaborators From UW-Madison
Note: you can add individual people or add existing Manifest groups to your ResearchDrive collaboration groups. See Manifest - Manage Group Members for more details.
- Open a web browser and login to Manifest
- Navigate to your Lab's Manifest folder by entering uw:app:researchdrive:pis:[netid] in the Quick launch search box and then click the Go button or use the Browse feature to the drill down to the path
- Click on the Groups tab in the PI folder then select the group that you want to modify. Click the Details button in the Manage column to open the group.
- Click on the Members tab under the Group details
- To add someone new by their NetID, click the Add member(s) button and add their NetID to the Add individual members box then click the Save button.
- To add someone new by their email address, click the invitations tab then click on the Send invitation(s) button. Add the e-mail addresses and click the Save button.
- To add an existing Manifest group, search for the name in the Add group member field then click the Save button.
- To add someone new by their NetID, click the Add member(s) button and add their NetID to the Add individual members box then click the Save button.
Adding or Removing Collaborators External UW-Madison
- Open a web browser and login to Manifest
- Navigate to your Lab's Manifest folder by entering uw:app:researchdrive:pis:[netid] in the Quick launch search box and then click the Go button or use the Browse feature to the drill down to the path
- Click on the Groups tab in the PI folder then select the group that you want to modify. Click the Details button in the Manage column to open the group.
- To add someone new by their email address, click the invitations tab then click on the Send invitation(s) button. Add the e-mail addresses and click the Save button.
- Click on the Send invitation(s) button. Add the e-mail addresses and click the Save button.
- Once the external collaborator has activated their NetID, follow the instructions in the Adding or Removing Collaborators From UW-Madison section to add them to one of the existing collaboration groups.