MS Teams: Schedule Video/Audio call via Calendar

How to schedule a MS Teams using the calendar. The calendar is the campus O365 calendar which Law access via Outlook.

In Microsoft teams
  1.  Click the calendar icon on the navigation menu
  2.  On the top right there will be options for creating a meeting.  Click on it.
  3. Type in the date/time information
  4. Add invitees -- there must be at least one to get the Join link. If you're inviting a @wisc.edu user, the name should be able to be found from the UW directory. Otherwise, you can invite anyone via their email address.
  5. Optional: As long as the meeting has one invitee, there will be a Join link created in the description of the calendar event.  It's accessible either via Teams / calendar Navigation or via your O365 calendar (usually accessed via Outlook).  This join link can be copy / pasted into email and sent to a wider list of individuals.
    NOTE:  Those joining from the web may need to be approved to be let into the meeting -- you'll receive a popup as needed to approve them.
To create a link that external people can join with where you do NOT have a current email address you can invite a non-@wisc.edu email address that you use (@gmail.com for example) and copy the link that is emailed to you and send it to a list or share it in another way. 

In the Desktop/Laptop versions of MS Teams, there is also a "Meet Now" button.  This creates the meeting immedaitely, and when you click on the attendees button on the navigation bar (icon is a person on person), you'll have immediate access to the share link to email.

Alternatively, you can simply create a meeting that starts at the current time to achieve a similar "meet now" result.  Use the attendees icon to invite people or retrieve the share link.




Keywords:meeting easy virtual   Doc ID:98861
Owner:Eric G.Group:Law School
Created:2020-03-15 10:06 CSTUpdated:2020-06-03 08:38 CST
Sites:Law School
Feedback:  0   0