Timeline for HRS Changes

This document is meant to be a guide for HR departments when an employee's information has been changed in HRS to see when the change will take effect.

**It is important to keep in mind that all of these guidelines are subject to deviate late at night, extremely early in the morning, or on Sundays.  They are meant to give you a better idea of when processing might happen. There are many nuances that are not captured below that can affect the time for processing.

  • If the person has any job whose most recent action code is HIR (hire), any changes to their job or person data will be processed throughout the day (Business Email being an exception since that flows from IAA to HRS and has a different schedule). 
Example: I hire a new researcher in Computer Sciences with an effective date of today. I would expect this in the Person Hub/IAA within 15 minutes or less (it may normally be closer to 5 or 10), certainly things taking longer than hour would indicate either there's a lot being processed or it needs to be looked into further.  
  • All changes to POIs will happen late at night (after 9pm) on the day they were made unless they are future dated. 
Example: I add in a new Active Emeritus POI for a professor with an effective date of today.  I would expect this to be in IAA/Person Hub late that night.  
  • All other person changes (SSN, DOB, Gender, Name, etc) and job changes where a person doesn't have a job with an action code of HIR will happen late at night (after 9pm) unless they are future dated. 
Example: I fix an incorrect SSN on a person around noon. I would expect this to be in IAA/Person Hub late that night.  
  • All future dated changes should appear early in the morning they take effect with one major caveat: if a person future dates a Rehire, Hire, or Transfer we get that on the day they enter it and may use it for things that want to know future dated information. 
Example: Today, I enter a Transfer for a person in Enrollment Management who has only one job to a new job in DoIT 3 months from now. I would expect this to be in the Person Hub/IAA after 9pm but not take effect until the date 3 months from now. Some applications want and need to know about jobs in advance of when they start.

KeywordsHRS Change Name Email Time overnight hire new hir benefits payroll ssn social dob update   Doc ID99175
OwnerMST SupportGroupIdentity and Access Management
Created2020-03-20 09:51:12Updated2023-08-10 14:11:27
SitesDoIT Help Desk, Identity and Access Management
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