Retention of IRB Records

This document describes the record retention practices of the UW-Madison IRBs.

1. The policy of UW-Madison is to keep IRB-related study records for 7 years after research is closed with the IRB (or is closed by the IRB) even if subjects have not been enrolled.


2. IRB records not related to a specific study, including IRB meeting minutes, are kept for a minimum of 3 years after all studies referenced within the minutes are closed.


3. The IRBs maintain a Records and Disposition Schedule with the State Archives in accordance with applicable Wisconsin State Statutes.


4. All records are accessible for inspection and copying by authorized representatives of federal agencies or departments at reasonable times and in a reasonable manner.


5. Requests by the public to see IRB records must go through open records request.

Adopted By: All Campus IRB
Adoption Date: November 10, 2005
Revised: March 1, 2012 by HRPP Advisory Committee
Revised: August 15, 2018

Copyright © 2012 University of Wisconsin System Board of Regents