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CoordLink: April 2013

Archived version of the CoordLink newsletter, April 2013


Summer 2013 Graduate Program Coordinator Meeting
Thursday, July 11, 2013
Location TBD
9:00 am - refreshments
9:30-11:30 am - meeting

New Graduate Student Welcome
Wednesday, August 28, 2013
Union South
Tentative Schedule:
11:30-1:30 pm    Registration
11:30-1:30 pm    Resource Fair
12:00-1:00 pm    Graduate Research, Funding, & Professional Development Information Session
  1:30-2:30 pm    Divisional Panels (Physical Sciences, Biological Sciences, Social Studies, Arts & Humanities)
  2:30-4:00 pm    Meet & Greet/Reception

Summer and Fall 2013 ISS Orientation Dates
All new international students beginning in the fall term must attend one of the following sessions below.

Registration is required and will be available on our web site in the upcoming months. 

More information will be available at

            Session  #1: Tuesday, August 20th                 8:30am-12noon - Marquee Theatre, Union South

            Session  #2:  Wednesday, August 21st         12:00pm – 3:30pm -Marquee Theatre, Union South

            Session  #3:  Friday, August 30th                   8:30am – 12noon - Room 325&326, Pyle Center

New International Student Welcome Reception

ISS and various co-sponsors will be hosting a reception for all the new international students on Friday, August 30th , 3pm-5pm, location TBA soon.   


Fall 2013 - Seeking program content updates for the 2014-2016 Graduate School Catalog.
Starting fall 2013, Jennifer Martin in the Office of Academic Assessment and Funding will begin working with University Communications and catalog editors in the graduate programs to collect in-depth program information for the 2014-2016 Graduate School Catalog.

A new set of editing and style guidelines for the catalog review will be implemented this year. We look forward to working with you as we continue our efforts to provide useful and accurate information in the catalog. If you have questions about the review process, please contact Jennifer Martin at

Tools you can use! Ever wish you had all of the tools and resources related to being a graduate coordinator in one location? Here's your chance to help make that happen. Please consider joining the working group tasked with developing Knowledge Base (KB) content for graduate coordinators.  If you are interested, contact Alissa Ewer, Not sure what a KB is? Read more about it here, and see L&S's great example in action here.

New Global Health Visiting Scholar and Graduate Research Awards

The Global Health Institute (GHI) at the University of Wisconsin-Madison is offering two new award to encourage innovative research and expand global health conversations and activities on campus.  GHI will award up to 10 Graduate Student Research Awards and five Visiting Scholars in Global Health Research Awards May 15. Applications are due by Tuesday, April 30Read More...

Frequently Asked Questions about Commencement Ceremonies at UW-Madison
For information about dates, deadlines, who can participate and more, visit the Secretary of the Faculty commencement web page.


Please help promote this exciting new resource. DesignLab is a new service in College Library that helps students improve their media communication skills for classes, extra-curricular activities, and professional development. Like the Writing Center, DesignLab focuses on conceptual and aesthetic skills and refer students with technical needs to DoIT's Software Training for Students. The DesignLab site is

Updating Program Information

Please review your program directory for accuracy and make changes if necessary. This site lists program "roles" the names of the person(s) in that role and their contact information. To view your program directory go to Select your program from the list and select “Get Program/Unit information.” You will need the “G” code for your program for both the login and password to make changes. You'll find this code in the upper right hand corner of the individual information form. You can either update a line or create a new entry. If you have questions contact Kathi Matthews-Risley.

If you need to make changes to your program's academic program page on the Graduate School web site, go to Graduate Education Utilities. Select your program from the drop down list and select Update Deadline Info. You do not need a password to make changes here. The Graduate School updates the academic program pages twice weekly. Check for your changes the week after they have been submitted.


There are many campus and electronic resources available to you to help maximize your effectiveness and efficiency with the many administrative tasks you need in your coordinator's toolbox. Click on the following links for more information:

Campus Systems and Course/Workshop Offerings

Useful Tools and Corresponding Course/Workshop Offerings

Leadership and Administrative Professional Development Opportunities



Dissertators Doing Research Abroad

The Graduate School will be working with Julie Lindsey and International Studies and Programs to provide options, and enrollment guidance, for dissertators doing research abroad. We will have something prepared soon and will discuss this again at the summer Graduate Coordinators meeting, scheduled for July 11.

GWIS Action Reason Codes

As was mentioned in the January 2013 CoordLink, the Graduate School has created a new G59 code. It means the ‘applicant’ has denied the program offer of admission. The G59 can be used in the same way a G58 (the Program Withdrawal code), or G57 (the Grad School Withdrawal code), is used. The Registrar’s Office has also created codes which ‘they’ enter after matriculation. Matriculation is the last step of the admissions process. Once matriculation occurs the Graduate School is unable to enter any other codes, because the registrar begins processing for enrollment. Some of the codes that are entered by the Registar’s Office and can be seen in GWIS are:

ADWD-Administrative Withdrawal

APWD - Applicant Withdrawal

NENR - Never Enrolled

NOAP - No App Needed(used when a continuing student fills out an add/change major form in error.)

OCAR - Admitted To Other Career

RVET - Returning Vet-No App Needed

SRGR - Senior Grad

TCHG – Tem Change

If you have questions about GWIS action codes contact Judy Bauman at


New Statistical Profiles By Plan Are Out!

The program profiles have been refreshed to fix some minor errors and the profiles are now available by plan off of the Graduate School web site.  To access the statistical profiles, just click on your program and scroll to the bottom of the page to get to the links to the profile PDFs.  If you have any questions or feedback please contact Mary-Butler Ravneberg at


Degree Deadlines for Graduate Students Spring 2013

April 26 -- Request for all Master's and Ph.D. Degree Warrants

May 17 -- Degree Deadline (Electronic dissertations due by 12:00 CST)

May 20- June 14 -- Summer Degree Window Period**

**Window Period: This is the time between the end of one degree period and the beginning of the next. If you were registered in the previous semester and all degree requirements were met by the end of the window period, your degree will be granted at the end of the next semester and you will not have to register or pay fees for the next semester.


Last September, the Council of Graduate Schools (CGS) reported that U.S. graduate schools saw a 1.7% dip in enrollments of first-time graduate students between fall 2010 and fall 2011, marking the second consecutive year of slight decreases. Across the board, graduate school enrollments remain ahead of where they were a decade ago, but the latest figures reverse increases for the 2007-08 and 2008-09 academic years, when enrollments grew 4.5% and 5.5% respectively. These findings are the result of the CGS/GRE Survey of Graduate Enrollment and Degrees, an annual survey that has been conducted since 1986.

First-time enrollment in master’s and certificate-level programs declined 2.1% between fall 2010 and fall 2011, while doctoral degree programs enrolled 0.5% more new students during the same time period. Overall, according to survey respondents, more than 441,000 students began graduate studies in fall 2011.

To print or download a PDF of the complete report, create a user account (free) at


Meditate Your Way to a Healthy Life

Looking to sharpen your focus and find some clarity amidst the daily hustle and bustle of a busy life? Meditation is just the thing to help foster relaxation and improve overall well-being.

Join UHS wellness coordinator Bob McGrath every Wednesday from noon to 1pm at Union South where you can practice different types of meditation, including traditional, loving kindness and chakra, as well as learn about how meditation can benefit you.


Petra Schroeder has been named associate dean for administration. Petra has served as assistant dean for research services in the Graduate School since 2000.

Bill Barker has been named director of the Office of Research Policy. Bill will oversee the day-to-day operations of the Offices of Research Policy and Industrial Partnerships.

Kendra Hogan has joined the Graduate School in the Office of Industrial Partnerships.

Caroline Swenson is the new conflict of interest specialist in the Office of Research Policy.

Keywords:CoordLink Newsletter   Doc ID:30709
Owner:Alissa E.Group:VCRGE and Graduate School
Created:2013-06-13 15:58 CDTUpdated:2018-01-18 11:58 CDT
Sites:VCRGE and Graduate School
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