Topics Map > Academic Staff Executive Committee (ASEC) > 2021-2022 > 07. January
Academic Staff Executive Committee Minutes 01-27-22
4:30 p.m. Thursday, January 27, 2022
Members Present: Donna Cole, Jenny Dahlberg; Tim
Dalby, chair; Stephanie Jones; Mallory Musolf; Lindsey
Stoddard Cameron; Bill Tishler
Guests: Rebecca Blank, Rob Cramer, Lesley
Fisher, Luisa Gerasimo, Kevin Graeme, John Horn, Matt Mayrl
The meeting was called to order at 2:00
The minutes of January 20 were
Tim Dalby, ASEC Chair, reported on
the recent meeting of the L&S CASI. They are
trying a flipped model where the dean and HR director provide a written report
in advance of the meeting, with members then bringing items for discussion
based on the report. Tim, Mallory, Donna, and Jake attended a meeting with
several deans to discuss issues related to staff diversity. This was the first
of multiple meetings between these groups. Tim, Mallory, and Jake will be
attending a meeting next week regarding lessons learned on TTC.
Jake Smith, Secretary of the
Academic Staff, informed ASEC that Interim Chief Human Resources Officer
Patrick Sheehan had provided a response to the Assembly’s resolution on future
distribution of state pay plans. Jake will send this to the Assembly. Jake
attended CEBC’s recent meeting, where there was good
discussion on feedback related to the campus climate survey. There was a COVID
town hall on January 21 related to spring semester, for which a recording is
also available. Jake reported on the status of updates to the technology in 272
Bascom, which will hopefully be available as early as the February Assembly
Jenny Dahlberg reported on the
meeting of the Compensation and Economic Benefits Committee and their discussion
of the climate survey.
reported on the recent UW System Reps meeting. The group debriefed on the UW
System President finalist interviews with the group’s two designees. There were
also discussions about the lack of a public presentation from the finalists. The
academic staff reps also discussed issues related to pay equity for academic
staff, which came from a discussion related to high-level administrative salary
increases, with the idea of acknowledging the need for parity with peer institutions
at all employee levels. There are several groups tasked with providing briefing
materials for incoming UW System President Rothman. The academic staff reps
decided to have each campus provide input into this document. There was also
discussion of lower-than-expected numbers of TTC appeals at the other campuses.
Motion to Convene in Closed Session
Pursuant to Wis. Stats. 19.85(1)(c), and (f) to Discuss Nomination to the
Academic Staff Appeals Committee (Dahlberg). Seconded. Approved.
Motion to Reconvene in Open Session
(Dahlberg). Seconded. Approved.
· Nomination – for vote
to nominate Deanna Schneider to the Academic Staff Appeals Committee
(Dahlberg). Seconded. Approved.
on Briefing Materials for UW System President
UW System Reps were consulted, as were a number of
other stakeholder groups, regarding the incoming UW System President’s
transition and onboarding. The goal is to solicit an understanding of the major
issues facing campuses and UW System as a whole, as well as how UW System
Administration can play a role in addressing those issues. The reps are
soliciting feedback from each of the campuses to put forward in a briefing
document. ASEC will provide suggestions and return to this issue for further
discussion at the February 10 meeting.
Guest: Rob Cramer, Interim Vice
Chancellor for Finance and Administration
Interim Vice Chancellor Cramer
reported on continued efforts to address some of the issues with ShopUW+ that ASEC has raised previously. He has talked with
the Procure-to-Pay group about setting up some focus groups around these
issues, including with research administration, and some changes have been
implemented recently to improve the system. There are discussions continuing
around funding edits and around handling rebates. The team is also looking at
how to roll out Phase 2 activities.
On the question of long-term
amelioration of concerns related to staff salaries, OHR is currently working on
the informal and formal TTC appeals processes and has extended the deadline for
formal appeals based on feedback from this group and others. They are also
looking at specific groups for salary concerns (e.g., IT) and are working with UW
System to resolve those concerns. We want to keep moving forward with the strategy
of using data to identify salary issues and making intentional investments in
staff, similar to what has been done for faculty. The other
area to look at is benefits, and OHR is working to figure out priorities in
this space. On the question of the role of cost-of-living adjustments and how
those work with the new salary ranges, ASEC urged attention be paid to the
current and future impacts of inflation.
Interim Vice Chancellor Cramer
provided an update on the real estate initiative, which has a long-term goal of
more strategic use and spurring physical development to meet community and
local needs. There will be discussions at the February Board of Regents meeting
regarding a couple of off-campus parcels that will integrate well with the
existing University Research Park footprint, and conversations about this are
continuing at the campus level. Processes are being worked on for engagement as
to how these spaces could be used for academic and research activities. There are
also questions of how this initiative intersects with childcare needs.
The Administrative Quality
Satisfaction Survey will be deployed next week. The survey is sponsored by the Provost
and VCFA Offices. The key focus of the survey is to
get an initial measure as to how people are feeling about administrative services
at both central and local levels. The survey will give us a point of reference
for P2P and ATP as they move forward. The focus of the survey is at a process
level, not a budget or personnel level.
Regarding “hoteling” space,
Facilities Planning and Management has flagged this as a priority. There is not
a one-size-fits-all approach, and FPM has partnered with DoIT to pilot a
scheduling system that would work across all areas of campus. The pilot project
will take place at 21 N. Park. St. There is also work going on at the
school/college/division level. We want to figure out an assessment methodology
in this space, as well as training for supervisors.
Interim Vice Chancellor Cramer also
expressed his appreciation for everyone who worked to address the Chemistry
Building issues. Classes resumed there on Tuesday.
Regarding the Administrative
Transformation Project, ASEC inquired about the impact of the project’s recent
hires on departments. The project is attentive to this, and the departments
keep their funding so that they can decide to backfill those positions. One of
the to-dos for the project is to think about different operating models in
conjunction with the number of shadow systems, and helping departments
thoughtfully analyze how those systems might be integrated or decommissioned as
Guest: Rebecca Blank, Chancellor
Chancellor Blank reported on spring
semester efforts related to COVID. We have asked students to test before they
leave for Madison and then to test again when they arrive. Antigen test kits
have been distributed to the dorms, and numbers of positive tests so far are
lower than anticipated. Dane County extended their mask mandate to March 1.
UW-Madison’s goes through that date as well. Departments are
able to order N95 and KN95 masks as needed. Administration continues to
watch the numbers every day. There have been about half as many accommodation
requests related to instruction as in the fall semester, and campus has worked
to address those. Employees are also now able to pick up antigen tests.
Regarding TTC, campus has extended
the appeals deadline and is working through some larger issues around titles as
well. Fewer appeals have been received than expected.
Jay Rothman has been named as the
new UW System President. He will be starting his position on June 1. Former
Regent President Mike Falbo will be serving as Interim President between Tommy
Thompson’s departure and Jay Rothman’s arrival. Chancellor Blank will have the
opportunity to discuss key items regarding UW-Madison with incoming President
Rothman. Chancellor Blank is also preparing her presentation to the Board of
Regents at the February 10 meeting, which our campus is hosting. She will be
addressing UW-Madison’s achievements and ongoing issues.
· February Assembly Meeting Agenda
reviewed a draft of a resolution regarding prioritizing pay increases for staff
submitted by Assembly Representative Veronica Scott. The Employee Assistance
Office and the Committee for Women in the University will also be providing
reports at the meeting. ASEC will vote to approve the agenda at the next
· Topics for Guests
Provost – Update on Office of Youth
Protection and why it is staying in DCS, requests for
hybrid classes from ASM, thoughts on acclimation of new senior leadership
roles, updates on deans working groups
Meeting adjourned at 4:07 p.m.
Minutes submitted by Jake Smith,
Secretary of the Academic Staff