Topics Map > Academic Staff Executive Committee (ASEC) > 2021-2022 > 08. February
Academic Staff Executive Committee Minutes 02-24-22
4:30 p.m. Thursday, February 24, 2022
Members Present: Donna Cole, Jenny Dahlberg; Tim
Dalby, chair; Stephanie Elkins; Shane Hubbard; Stephanie Jones; Mallory Musolf; Lindsey Stoddard Cameron; Bill Tishler
Guests: Rob Cramer, Kevin Graeme, John
Horn, Alex Peirce, Karl Scholz, Patrick Sheehan
The meeting was called to order at 2:02
The minutes of February 10 were
approved with one correction.
Tim Dalby, ASEC Chair, reported on
the recent L&S CASI meeting. Issues discussed
included concerns around masking, TTC, and the decreased usage of rolling
horizon appointments. There have been a couple of ASEC listening sessions since
the last meeting. Issues raised included advocacy for increased salaries,
ongoing issues with TTC titles, and rolling horizon appointments.
Jake Smith, Secretary of the
Academic Staff, provided ASEC with an overview of rolling horizons as denoted
in Academic Staff Policies and Procedures. ASEC was asked to review a resource
intended to help supervisors in determining salaries for new hires. ASEC will
provide feedback by March 1. Jake is coordinating with ASEC to determine
attendees for shared governance sessions with the finalists for the Chancellor,
VCFA, and CALS Dean searches. Jake reported that
ASEC’s draft of the briefing document was sent at the end of last week to be
integrated into the final draft of the document that goes to incoming System
President Rothman. Jake will be meeting with OHR on Friday morning to discuss
proposed timelines related to appeals that result from standard job description
changes that are implemented as a result of OHR
review. A call went out for interest in serving on the selection committee for
the ASM Ginsburg Family Award. ASEC will review candidates next week.
Donna Cole reported that the SMPH CASI is continuing to discuss communications related
to the promotion of the research professor title within the School.
Jenny Dahlberg reported that the
Compensation and Economic Benefits Committee met and offered feedback on the
same resource on salaries for new hires that Jake mentioned in his report. The
School of Veterinary Medicine CASI held a well-attended forum on benefits. The
College of Agricultural and Life Sciences CASI discussed concerns over breadth
of salary ranges at its latest meeting.
Stephanie Elkins reported that the Wisconsin
Public Media CASI met last week. A new subcommittee related to diversity,
equity, and inclusion has been incorporated into the CASI. The CASI will also have the ability to choose representatives for search and
screen committees within the division.
reported on the UW Extension CASI. Topics of discussion included questions
about institution-wide communications, remote work agreements, and anonymity on
Guest: Karl Scholz, Provost; and Patrick
Sheehan, Interim Chief Human Resources Officer
Provost Scholz discussed the
Chancellor’s recent announcement that masking requirements will be lifted for
UW-Madison as of March 12. Case counts are continuing to decline both on campus
and around Dane County. Public Health Madison and Dane County and UW System
campuses are both eliminating the requirements for masks. Individuals should
continue to wear masks if they wish to. Vice Provost John Zumbrunnen’s
office has provided additional communication for those in the instructional
While there have been concerns
expressed, there has also been positive feedback received about the dropping of
the requirements. Some instructors and graduate assistants have expressed
concerns regarding the power dynamic in requests for masking related to grades,
as well as advising and office hours. Provost Scholz also reemphasized
communication around local standards and policies with respect to employees
operating outside of the Madison area.
Provost Scholz received a question
during his report at the February Assembly meeting related to the use of
rolling horizon appointments. Patrick Sheehan reported that there has been a
substantive decline over the last several years. When campus was going through
budgetary issues ten years ago, there were questions raised as to how layoffs
and non-renewals might intersect with the conferral of rolling horizon
appointments. Patrick emphasized that these appointments are still a job
security mechanism that is available within the institution, the details of
which can be found in Academic Staff Policies and Procedures. Questions were
raised as to equity in their conferral and how appointments might follow an
individual when changing jobs. There was further discussion on the tension
between flexibilities in the face of potential budget cuts and mechanisms for
retention of employees.
Guest: Rob Cramer, Interim Vice
Chancellor for Finance and Administration
Interim Vice Chancellor Cramer
provided an overview regarding future strategies for facility needs. With the
trendline for enumerated state supported borrowing increasing for other System
campuses but holding relatively steady for UW-Madison, we need to think about
other ways to address Madison’s needs. As of 2019, 40% of the buildings were 50
years or older with respect to renovation age. Our reinvestments are falling
behind peer institutions. We need to think about steps to get to a better mix
in renovation age for our facilities, including conducting facility condition
assessments, analyzing space utilization, using smart building operational
tools to meet sustainability/resiliency goals, and incorporating diverse voices
throughout these processes. For financial strategies, we are looking at the
real estate initiative and bonding authority, in addition to increasing our
efforts in existing spaces for gifts, grants, and public-private partnerships.
Leveraging existing funding delivery options, as well as pursuing targeted
demolition where appropriate, is also necessary. Part of leveraging existing
options is the partnership with University Research Park (URP) as part of the
real estate initiative. The Board of Regents recently approved the transfer of
two parcels to Research Park. The next step is to release a “request for
qualifications” for a planning partner to work with URP, Facilities Planning
and Management, the university community, and the Madison community on the uses
of those parcels. It will likely take several months to interview potential
partners, with an engagement process and a return to the Board of Regents for
further approvals. One suggestion that was raised was to think about ways in
which potential caregiving facilities could be integrated into some of these
Regarding building condition
assessments, FP&M worked with the Department of
Administration through state enumeration for a series of building envelope
projects. Drones are a part of the toolkit to assess building envelope for our
buildings. Within current Board authority, if a building project is fully
funded by gift/grant dollars, Madison has control over the building project.
For other building projects, the question is how we progress given the existing
team is meeting on March 7 with a number of
stakeholders to put together a focus group on improvements. ASEC member Jenny
Dahlberg will be one of the members.
Regarding the Administrative
Quality Satisfaction Survey, concerns were expressed about anonymity of
responses. This is something that administration is being attentive to. For
those units with fewer than 10 responses, the data will be aggregated so as to be non-identifiable to the individuals in those
areas. There were also concerns expressed as to how academic staff were denoted
on the survey as an employment category. There was feedback to potentially have
some small groups to debrief on issues related to the survey as well.
A question was posed related to the
role of shared governance executive committees in the review of the
institutional data policy. Interim Vice Chancellor Cramer will look into ongoing engagement on this policy.
Motion to Convene in Closed Session
Pursuant to Wis. Stats. 19.85(1)(c), and (f) to Discuss Appointments to TTC
Appeals Panels and the Information Technology Committee (Cole). Seconded.
Motion to Reconvene in Open Session
(Stoddard Cameron). Seconded. Approved.
– for vote
to appoint Tammy O’Brien and Teri Ott (Finance) to the TTC Appeals Panels (Musolf). Seconded. Approved.
to appoint Jay Ray to the Information Technology Committee (Stoddard Cameron).
held a brief orientation session with its newest member, Shane Hubbard. The
group discussed best practices for participation on ASEC.
Planning Subcommittee Updates
CASI subcommittee met with Jake to discuss ways that the Secretary’s Office and
ASEC could provide further support to CASIs. Jake and Lesley are in the process
of collecting information from CASIs to build a central hub for that
information accessible by all CASIs. The group also brainstormed a number of other ideas to bolster CASI support and
engagement. The communications subcommittee met to discuss further plans for
the academic staff newsletter.
Assembly Meeting Agenda
reviewed the draft agenda and will vote to approve it at the March 3 meeting.
Provost – new challenges;
engagement with other provosts at peer institutions; follow-up from ASA on
remote work, including balance points, what is happening at peer institutions,
and communication with the deans
VPFSA – data for professorial titles,
mediation services, thoughts on ad hoc committee on administrative burden from
faculty, DEI curriculum, supervisor training
Meeting adjourned at 4:46 p.m.
Minutes submitted by Jake Smith,
Secretary of the Academic Staff