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Academic Staff Executive Committee Minutes 05-05-22
4:20 p.m. Thursday, May 5, 2022
Members Present: Jenny Dahlberg; Tim Dalby, chair; Stephanie
Elkins; Shane Hubbard; Stephanie Jones; Mallory Musolf;
Lindsey Stoddard Cameron; Bill Tishler
Guests: J.J. Andrews, Alissa Ewer, Julie
Johnson, Beth Meyerand, Albert Muniz, Scott Wildman
The meeting was called to order at 2:15
The minutes of April 28 were
Guest: J.J. Andrews, Co-Chair, Committee
on Undergraduate Recruitment, Admissions, and Financial Aid
J.J. discussed the 2020-21 annual
report of the committee, which details four main findings and recommendations.
First, the committee strongly supports the creation of a scholarship program
for First Nations students that would function as a tuition waiver. Second,
regarding the direct admissions process, the committee recommends creating more
intentional communication to high school students about all admission options
if they are not selected into their first-choice direct admission program.
Third, the committee recommends more investigation and data collection be done
to quantify how many students from underrepresented populations we’re losing to
more competitive offers from other universities. Lastly, the committee has been
discussing if the test-optional admissions policy should be made permanent; more
data collection and analysis is needed before they make a final recommendation.
Motion to Convene in Closed Session Pursuant
to Wis. Stats. 19.85(1)(c), and (f) to Discuss Appointments to the Compensation
and Economic Benefits Committee and the Memorial Library Committee, and
Nomination to the Nominating Committee (Stoddard Cameron). Seconded. Approved.
Motion to Reconvene in Open Session (Dahlberg).
and Nomination – for vote
Motion to appoint Dean Ludwig to the Compensation and Economic Benefits Committee and Colleen Baldwin to the Memorial Library Committee. (Stoddard Cameron). Seconded. Approved.
Motion to nominate Josh Cutler to the Nominating Committee (Stoddard Cameron). Seconded. Approved.
Guest: Beth Meyerand, Vice Provost
for Faculty and Staff Affairs
Vice Provost Meyerand reported on
the status of the staff climate survey. Initial data suggests there was a 35%
response rate, but the numbers are not yet final. The estimated timeline is for
data to be shared with the survey executive sponsors in mid-August,
and shared widely with campus in the fall semester.
Efforts to create more centralized
reporting on Hostile and Intimidating Behavior (HIB) are on pause right now
given leadership changes on campus, but Vice Provost Meyerand is hopeful this
can begin moving forward in the coming months. More than 90 people responded to
the recent call for HIB liaisons; this is great news, as more have been needed.
She is working with the Office of Human Resources to ensure a good distribution
of diverse liaisons.
Vice Provost Meyerand provided an
update on the use of professorial titles for academic staff. There are
currently nine assistant teaching professors, one associate teaching professor,
two teaching professors, two assistant research professors, five associate
research professors, one research professor, and one professor of practice.
Vice Provost Meyerand met with Jake,
Lynn Freeman and Patrick Sheehan to discuss supervisor
training. The Office of Human Resources is working to identify how many
employees are supervisors, and how many supervise more than one person. This
will help determine how many people need training and will influence the
training modality and curriculum. They are also working to catalog supervisor
training that already exists on campus and determine how that could be used.
ASEC suggested conducting a needs assessment of current supervisors to help
inform the training.
On the topic of campus-wide diversity,
equity, and inclusion curriculum, Chief Diversity Officer LaVar Charleston
should have an update from the DiversityEdu vendor
Tim Dalby, ASEC Chair, provided an
update on the shared governance sessions with the Chancellor finalists. They
have met with four of the finalists so far and the last interview is tomorrow.
Jake Smith, Secretary of the
Academic Staff, informed ASEC that the Faculty Senate voted to approve the
change in terminology from emeritus to emerit. Jake
attended the recent meeting of the Ad Hoc Academic and University Staff DEI
Committee and will work with them to help finalize their report. The report
will be provided to ASEC in advance of the June 24 meeting,
and will be formally presented to the Assembly in the fall. Jake met
with Karen Massetti-Moran to discuss possible delays
in the appeals process due to staffing issues on the compensation team, as well
as processes for handling continued requests for new titles in the SJD library. Earlier in the week, the Employee Assistance
Office (EAO) hosted a virtual Academic Staff Institute session around mental
health in the workplace and setting boundaries, which was well attended.
Nominations will open for ASEC chair and vice chair on May 19 and a vote will
be held on June 9. Jake shared the most recent remote work statistics with
of Briefing Materials for New Chancellor
discussed a draft of the briefing document. A small group of ASEC members will
meet to finalize the document before it’s submitted on May 6.
spring semester wrap up, testing process for COVID and how case counts will be
monitored going forward, update on remote work communication
OHR: update on TTC appeals and delays, questions around new SJDs, update/feedback on remote work, update from System HR meeting, update on OHR searches, update on career services position
Meeting adjourned at 4:23 p.m.
Minutes submitted by Lesley Fisher,
Deputy Secretary of the Academic Staff