Topics Map > Academic Staff Executive Committee (ASEC) > 2021-2022 > 12. June
Academic Staff Executive Committee Minutes 06-09-22
4:15 p.m. Thursday, June 9, 2022
Members Present: Donna Cole, Jenny Dahlberg; Tim
Dalby, chair; Shane Hubbard; Mallory Musolf; Lindsey Stoddard Cameron; Bill
Guests: Alissa Ewer, Lesley Fisher, Lynn
Freeman, Jessica Karls-Ruplinger, Faye Lux, Albert Muniz, Paul Seitz, Patrick
Sheehan, Scott Wildman
The meeting was called to order at 1:57
The minutes of May 26 were approved.
Guest: Paul Seitz, Director of
Strategic Initiatives, Office of the Vice Chancellor for Finance and
Paul met with ASEC to discuss the
results of the Administrative Quality Satisfaction Survey. He is in the process
of meeting with the executive team as well as other governance groups. It is
expected that the survey will go out on a biennial basis. The survey measures
satisfaction with a number of administrative services.
The categories of services are defined in conjunction with a consortium of
institutions looking at the same data. Development is not included,
since UW Foundation is a separate entity. The survey results will help
guide priorities for staff training and development and will also provide
benchmarking data for the Administrative Transformation Program. The survey
combined Likert scale questions and qualitative responses, and it was distributed
to all of campus, including zero-dollar appointees, clinical employees, and
those with emerit status. There were 25,000
qualitative responses from 3,500 unique respondents, which constituted an 18%
response rate. The average satisfaction rating was 3.85 out of a possible 5. There
will also be analyses linking themes from this survey to the climate surveys
for students, staff, and faculty. The survey focused on general administration,
human resources, communications, information technology, facilities, research
administration, finance, and student services. Notable themes included similar
overall satisfaction scores across the eight areas, as well as dissatisfaction
with administrative initiatives like TTC and ShopUW+
implementations. Local functions scored slightly higher than central functions.
ASEC asked how expenditures in these areas compared to Big 10 peers, and the
degree to which there is crossover between categories. Paul offered to return
to ASEC with more granular information and responses to any additional
questions that ASEC had.
Guests: Patrick Sheehan, Interim
Chief Human Resources Officer, and Lynn Freeman, Chief Employee Learning
Officer, Office of Human Resources
Patrick has been looking carefully
at initiatives within Learning and Talent Development to position UW further as
an employer of choice, both with respect to recruitment as well as retention
and development of existing talent.
Patrick and Lynn reported on
efforts within OHR around supervisory training and development. They are working
on building out a team resilience initiative for managers, which would be a
combination of synchronous and asynchronous engagement. They are also looking
at a cohort model for faculty who supervise, which is in an exploratory phase.
There are also discussions about an executive leadership development program,
as well as additional opportunities for coaching and communities of practice.
This would be co-led by someone from executive leadership. OHR is also looking
at succession planning. ASEC provided feedback on incentivizing professional
development opportunities for academic staff. ASEC encouraged OHR to think
critically about how the training would be implemented for principal
investigators, as well as how to leverage existing opportunities afforded by
the research mentor training resources that the campus already provides.
Conflict management and performance management need to be addressed as broadly
OHR also emphasized that training
cannot accomplish everything and that ASEC and academic staff governance can
think about how they can help in shifting culture in these areas. ASEC also
provided feedback on supervisors’ ability to provide support and resources for
mental health or other personal issues.
Tim Dalby, ASEC Chair, met with the
other shared governance chairs on June 3. Concerns were shared about the status
of the Zoe Bayliss Cooperative as well as some affinity houses. ASM is also
looking into emergency housing for those who may have suffered violence but
don’t want to file a Title IX complaint. Tim discussed issues around
nontraditional students obtaining Wiscards.
Jake Smith, Secretary of the
Academic Staff, discussed increased visibility and process around campus
mentoring awards with Vice Provost John Zumbrunnen. They will be collaborating
with others to formalize and more broadly communicate these awards to campus.
Jake attended the public finalist presentation for the Director of Wisconsin
Public Media. That decision should be made in the coming weeks. Jake, Heather
Daniels, and Jessica Karls-Ruplinger met to discuss ways to clarify and improve
the emerit policy, as well as integrate the results
of the faculty resolution to retitle emeritus to emerit,
in order to be more gender inclusive.
Motion to Convene in
Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to Discuss Nominations
for ASEC Chair and Vice Chair (Stoddard Cameron). Seconded. Approved.
Motion to Reconvene in
Open Session (Stoddard Cameron). Seconded. Approved.
– for vote
Musolf was elected ASEC Chair for July 1, 2022-June 30, 2023. Donna Cole was
elected ASEC Vice Chair for July 1, 2022-June 30, 2023.
Staff Chat Topics
brainstormed on topics for the 2022-23 Academic Staff Chat series. There will
be 6-8 chats over the coming year. Some will be held in-person, and some will
be held virtually. Jake will work on finalizing the topics in conjunction with
the Vice Provost for Faculty and Staff Affairs.
update; evaluation of the success of the reorganization; topics from chairs
meeting, student services given high anticipated enrollment numbers for several
years; takeaways from student climate survey; food security
Meeting adjourned at 4:14 p.m.
Minutes submitted by Jake Smith,
Secretary of the Academic Staff