Topics Map > Academic Staff Executive Committee (ASEC) > 2021-2022 > 12. June
Academic Staff Executive Committee Minutes 06-23-22
4:15 p.m. Thursday, June 23, 2022
Members Present: Donna Cole, Jenny Dahlberg; Tim
Dalby, chair; Stephanie Jones; Lindsey Stoddard Cameron; Bill Tishler
Guests: Monica Esquibel,
Alissa Ewer, Lesley Fisher, Lynn Haynes, Peter Johnson, Olyvia
Kuchta, Jackie Lee, Stephanie Metzger, Albert Muniz, Casey
Pellien, Emily Reynolds, Becca Raven Uminowicz, Jennifer Wang
The meeting was called to order at 2:03
The minutes of June 9 were approved.
Tim Dalby, ASEC Chair, attended a
reception for Chancellor-Designate Mnookin on June 15. She engaged with a
variety of campus leaders and offered brief remarks. Tim, Mallory, Jake, and
Lesley met with Patrick Sheehan for their monthly meeting and discussed the
compensation memo for faculty and staff, as well as concerns raised over
requirements in some schools and colleges for current supervisors to be
references when applying for internal positions. They also discussed the new
leave policy for postdocs. President Rothman held a strategic planning meeting
with the UW System Representatives, which was facilitated by the Office of
Strategic Consulting. President Rothman discussed ideas with shared governance
representatives around three pillars: creating the successful and impactful
university system of the future, enhancing the student experience, and serving
every corner of the state. Tim and ASEC expressed their appreciation for the service
of outgoing members Jenny Dahlberg, Shane Hubbard, and Bill Tishler.
Jake Smith, Secretary of the
Academic Staff, reported that Vice Provost for Academic Operations Jennifer
Noyes has been named Interim Chief of Staff for the Chancellor’s Office. Jake
shared the announcement regarding the compensation funds for 2022-23, which are
increased from previous years for academic and university staff. Jake discussed
delays in processing TTC appeals within OHR. OHR has communicated with affected
parties and will also be communicating with Step 4 appeals panelists. Jake and
Lesley met with DRC committee members and DoIT to discuss a plan for further
refinement of the districting logic over the coming year.
Lindsey Stoddard Cameron reported
on her meeting with Jake, Lesley, and Nominating Committee Chair Alissa Oleck.
They discussed strategies for greater diversity and inclusion in the committee
selection, nomination, and appointment process.
Jenny Dahlberg provided an update
from ASPRO, which will be conducting an in-person planning meeting in August.
Guests: Felipe Gacharná
and Jana Valeo, Co-Chairs, Ad Hoc Committee on Academic and University Staff
Diversity, Equity, and Inclusion
Felipe and Jana presented a draft
report of the committee’s work. The genesis of the committee was the notion of
looking at a “target of opportunity” program for staff similar
to the one that exists for faculty. The committee was initiated by
former Vice Provost for Faculty and Staff Affairs Michael Bernard-Donals, and
both academic and university staff members served on the committee. In looking
at all areas of diversity, equity, and inclusion for staff, the charge proved
to be a challenge due to its breadth. Access to data was one of the key
challenges that the committee faced, as it proved difficult to look at data
holistically around DEI for staff in a cohesive campus-wide way. Some areas of
campus do an excellent job of tracking these data, but it is challenging to
make decisions/recommendations without better data access. The committee
stressed the importance of differentiating issues for staff as compared to
faculty or students, and more data are needed to establish that differentiation
quantitatively. ATP presents an opportunity in this space. The committee asked
ASEC for feedback on the draft as well as ASEC’s consensus in how to put the
recommendations forward to the administration.
Guest: Lori Reesor, Vice Chancellor
for Student Affairs
Vice Chancellor Reesor discussed
Chancellor-Designate Mnookin’s time on campus during the previous week. She did
a pop-in speech at SOAR that was well received, and she also had her first
meeting with student leaders from ASM and other organizations.
ASM held an emergency meeting on
Monday night related to the recent attacks on Asian/APIDA students. Campus
continues to respond based on additional information as it comes in.
There is excitement about the new
class coming in for the fall semester, though we don’t know what this means
specifically for services needed. Mental health will continue to be a
challenge. There will likely be more freshman students off-campus, and Student
Affairs is determining what additional support systems may be need as a result of that.
Regarding the campus climate survey
for students, there is a 30-person committee processing and analyzing data.
They are also looking at the data in relation to recommendations coming out of
the 2016 survey. The committee hopes to finalize the report with
recommendations in August. It will also be important to connect the results
from the student survey with the recent WISELI and staff surveys that were
Chief Diversity Officer Charleston,
Vice Provost Zumbrunnen, and Vice Chancellor Reesor are taking
a look at issues related to religious identities after last year’s
conflict with Rosh Hashanah in the academic calendar. They participated in a
year-long program run out of Hillel, with training on best practices and
opportunities for addressing anti-Semitism. This cascades into issues for other
identity groups, as well as for engagement and cultural identity spaces. Student
Affairs is bringing back a master space plan toward these ends, which was
paused at the onset of the pandemic.
There is excitement around Wisconsin
Welcome this fall. The Center for the First-Year Experience and University
Housing pulled together a restart, with a phased approach to determine what
students need and when. The program will offer a Fifth Quarter/Traditions event
run by staff, and there are efforts to build in more service projects. There
will also be a speaker on diversity, equity, and inclusion issues for the Our
The Student Affairs organization is
working on its strategic plan and initiatives and will be sending around to
campus stakeholders when it is ready. Part of this is looking at how the
reorganization of the Student Affairs area has been working.
There is the question of how
students who are not on campus are involved, with access to Wiscards
being an example of this. Wiscard is working on a new
system, but there is no further update at this time.
Motion to Convene in
Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to Discuss Nominations
for Area Review Committee—Biological and Medical
Sciences; Area Review Committee—Humanities and Social Sciences; Area Review
Committee—Physical Sciences and Engineering, and Appointments
to the Memorial Library Committee, Mentoring Committee, Recreational Sports
Board, Student Panels, and the University Research Council (Stoddard
Cameron). Seconded. Approved.
Motion to Reconvene in
Open Session (Stoddard Cameron). Seconded. Approved.
and Appointments – for vote
to nominate Christoph Mans to the Area Review Committee—Biological and Medical
Sciences, Scott Mellor to the Area Review Committee—Humanities and Social
Sciences, and Mark Friesen to the Area Review Committee—Physical Sciences and
Engineering (Stoddard Cameron). Seconded. Approved.
to appoint to Quinn Fullenkamp to the Memorial
Library Committee, Peter Kinsley to the Mentoring Committee; Katie Effertz to
the Recreational Sports Board; Jessica Coburn, Nicholas Hill, and Amy Zwaska to
the Student Panels; and Alfonso Del Rio to the University Research Council
(Stoddard Cameron). Seconded. Approved.
Report Debrief Discussion
debriefed on the presentation of the draft report from the ad hoc DEI
committee. ASEC agreed that it should be presented to the Assembly in the fall.
They also discussed sharing some of the information with the deans working
group on staff diversity, equity, and inclusion. It will be important for OHR
to see the info with respect to equity/parity reviews, as well as ideas around
exit interviews and capturing retention info. ASEC discussed the possibility of
a resolution endorsing the recommendations once the report is finalized.
discussed issues that had been brought forward regarding staffing issues at the
IRB. The discussion revolved around disparities between other R1 institutions
that are allowing fully remote employment within their IRBs. Currently, fully
remote employment is not an option within the IRB here. This appears to be connected
to current retention issues. ASEC discussed bringing the issues to the
attention of Vice Chancellor Ackerman as well as Interim Chancellor Scholz.
Provost: discuss the work of the ad hoc DEI committee
OHR: frustration around TTC appeals
timeline, rolling horizons and education for HR reps, status of HR data and
shared services; update on UWS TTC team around benefits; envisioned next steps
for equity/parity/compression studies
Meeting adjourned at 4:14 p.m.
Minutes submitted by Jake Smith,
Secretary of the Academic Staff