Approved 04-10-25

ASEC Minutes

12:55 – 3:30 p.m. Thursday, April 3, 2025

https://uwmadison.zoom.us/j/94062364316

Members Present: Richard Barajas, Aaron Crandall, Alissa Ewer, Andrew Lokuta, Albert Muniz (chair), Terry Paape, Nicole Senter, Diane Stojanovich

Members Absent: Nola Walker

Guests: Jenny Dahlberg, Sue Fritts, Lucien Gerondeau, Charles Isbell, Jesse Luckey Winters, Karen Massetti-Moran, Katharine Moore, Emily Reynolds, Patrick Sheehan, Jake Smith, Scott Wildman

The meeting was called to order at 12:55 p.m.

The minutes of March 20 were approved.

Guest: Charles Isbell, Provost

Provost Isbell continues to meet with Division of Diversity, Equity & Educational Achievement (DDEEA) leadership. Additionally, John Zumbrunnen, Senior Vice Provost for Academic Affairs and Vice Provost for Teaching and Learning, is acting as administrative liaison with DDEEA leadership to further support the unit.

The chief information officer finalist visits are complete. Feedback is being collected and will be reviewed. The associate vice provost and senior director of strategic consulting finalist interviews are in progress.

The Visioning Committee continues to make good progress. A survey will go out soon to the campus community to help inform UW–Madison’s next strategic framework. The provost encouraged ASEC to complete the survey and to encourage their colleagues to complete it as well. The committee is also hosting a series of in-person community conversations in April.

The financial actions outlined in campus leadership’s March 21 message titled “Preserving UW–Madison’s mission amid financial uncertainty” emphasizes preparation. Fiscal year 2026 budget scenario planning will help the campus better understand the financial landscape across the institution.  

Guest: Sue Fritts, Executive Director for Talent Management, Office of Human Resources (OHR)

Sue provided background on the impetus for creating an institutional ethics committee and gave an overview of the committee draft charter. OHR is soliciting feedback on the draft charter from shared governance groups.

General Reports

Albert Muniz, ASEC Chair, reported that Angela Gifford from the School of Medicine and Public Health (SMPH) Committee on Academic Staff Issues (CASI) contacted ASEC leadership to confirm the CASI coalition letter has been finalized and seek guidance on how to move it forward. 

Mallory Musolf, Secretary of the Academic Staff, reported that the Academic Staff Excellence Awards ceremony will take place on April 22. Patrick Sheehan responded to the Bereavement Leave resolution.

Guest: Jesse Luckey Winters, Director of Space Management, Facilities Planning & Management

Jesse gave an update on the Space Utilization and Demand Study. The aim of the study is to understand current usage, project future demand, and propose recommendations for improvement. Huron Consulting was hired to help with the study. The study examines classrooms, class labs, office and research space. The study collected data and conducted interviews with campus constituents on space utilization. They are at the sixty percent point of completion and are working towards a draft document to summarize findings and initial recommendations.

Guest: Patrick Sheehan, Chief Human Resources Officer; Karen Massetti-Moran, Deputy Chief Human Resources Officer, Office of Human Resources

UW–Madison employees work across the state. Employees that work at least 60% remotely across the state are represented in fifty of Wisconsin’s seventy-two counties. Top job areas represented include information technology, business services, telehealth, and public health.

ATP/Workday cutover activities to prepare campus for the transition are ongoing. In MyUW there will be a single tile for Workday. There will be trainings for all employees as well as for employees with security roles. In addition, OHR has created their own trainings for the campus community. They will be recorded and available following each webinar. Trainings will be available for multilingual staff. They will be in-person and occur after Workday go live. OHR is discussing the possibility of Workday labs for staff to help best address needs. Following Workday go-live, there will be a governance structure. It is still in development but will include Universities of Wisconsin administration, UW–Madison, and other campuses.

A letter of expectation (LoE) is a formal document used to communicate work standards and address work-related expectations. The goal of a LoE is to reduce misunderstandings. A LoE is not discipline. OHR does not track LoEs as they are management tools to provide clarity of expectations.

Recessed at 3:04 p.m.

Reconvened at 3:09 p.m.

Business

• April Assembly Agenda

Motion to approve the April Assembly agenda (Stojanovich). Seconded. Approved.

• Shared governance letter

ASEC reviewed an updated version of the draft shared governance letter.

• Topics for Guests

SVPAA/VPTL: updates on Division of Teaching and Learning, RISE, and DDEEA; federal impacts on the instructional space

Meeting adjourned at 3:33 p.m.

Minutes submitted by Mallory Musolf, Secretary of the Academic Staff