Members Present: Bruno Browning; Aaron Crandall; Jenny Dahlberg; Beth Giles; Mallory Musolf; Kevin Niemi, chair; Jim Rogers; Deb Shapiro; Lindsey Stoddard Cameron

Guests: Michael Bernard-Donals, Ron Harris, Mary Luther, Patrick Sheehan, Jake Smith, Ed Van Gemert

The meeting was called to order at 2:03 p.m.

The minutes of March 29, 2018, were approved with one correction.

ASEC Chair Kevin Niemi reported that the last Academic Staff Chat on academic staff contracts was held today. There were a lot of questions about layoffs and layoff procedures.  Ray Cross has asked to meet with the UW System Academic Staff representatives at the end of the semester to discuss shared governance.  

Secretary of the Academic Staff Heather Daniels reported that the University Committee heard from the co-chairs of the Ad Hoc Committee on Research Professor titles.  The Faculty Senate approved a new committee, Committee on Disability Access and Inclusion.  The committee will have 3 academic staff members as requested by ASEC, with one academic staff on each subcommittee.  Karen Mittelstadt from the School of Nursing has been awarded the Board of Regents Academic Staff Excellence Award.  Heather has received an inquiry regarding a change in housing policy for Eagle Heights apartments.  The change would cut the number of years an academic staff member can live in Eagle Heights in half to 4 years.

•April Assembly Preparation

Lindsey Stoddard Cameron agreed to move the ASPP Chapter 7 changes and Bruno Browning will lead the Years of Service discussion.

•Issues for Provost and UW Police Chief

Provost

Board of Regents-criteria for budgets

Consensual relationships policy

Legislative update

UW Police Chief

Campus cameras

Active shooter in classrooms

Protests

There will be Job Description Orientation sessions held the week of April 23.  Attendees will participate in a hands-on activity during the session to help them understand how to take their current job description and move it into the new descriptions.  

Standard job descriptions are not be produced as efficiently as OHR thought they would be so OHR is looking at possibly adjusting the project timeline.  

The TTC website now contains the job families and sub-families.  All concerns expressed by the Academic Staff Assembly relating to the job families and sub-families documents have been addressed.

Regarding the distinguished prefix, they are currently thinking that this would not necessarily be a change in level, but would require a salary change as well as a title change.

In December of 2016, the General Library System received approval for a contract with external consultants to work on the Facilities Master Plan for the libraries.  The consultants would make the projection into the future about rethinking spaces for campus libraries.  

The recommendations included continuation of the consolidation of spaces on campus, building another off-site storage facility with climate control, completely remodeling Memorial Library and building a new library south of University Ave.  

There has been pushback primarily from the arts and humanities regarding the plan.  Concerns have been voiced about the reduction in stack space in Memorial Library as well as consolidation of the Kohler Art Library.  There has also been criticism of engagement of the faculty regarding this plan.

None of these issues need to be decided today.  The next step for the plan will be to move it into the facilities implementation plan.  The Library Committee has written a white paper on the report pointing out issues and also about how to move forward.  The plan will be presented to the Campus Planning Committee in early May.

Michael asked ASEC for their thoughts about a question that has been received as part of the Hostile and Intimidating Behavior (HIB) workshops for leadership, how to handle complaints regarding those at an administrative level (department chair and above).  How would this situation affect the number of options that are available to someone affected by HIB?

He also shared with ASEC that he is spending some time learning about the threat assessment process and looking at it from the perspective of a faculty or staff member who makes a report.  

Patrick reviewed the motion regarding UW-Extension Academic Staff Years of Service.  He is co-chairing the HR working group for the transition as well as working with Mark Walters on the Steering Committee.  

Auxiliary Services and Conference Centers will be transitioning on July 1.  ASEC and Patrick discussed the pros and cons of the motion, including whether now was the best time to move forward with the motion.

Meeting adjourned at 4:44 p.m.