The minutes were approved.
There is some possibility to look at gap funding for some units, but they are thinking through the timing of budget check-ins. This work will be happening directly with division heads. The first place to go for bridge funding is through deans/directors. If there aren’t enough resources, then requests would go to central campus. On the topic of CARES funds, our expenses are well in excess of the allotted $9 million. The plan is to use the funding in bulk to plug a small part of the overall budget hole created in response to the pandemic. The Budget Committee will be meeting over the summer, and Vice Chancellor Heller will keep checking in with them, as well as with the leadership of the governance groups. To the question of alternatives to furloughs being looked at, what those alternatives might look like is speculative depending on what the total budget loss ends up being. It would also depend on whether there is a lapse versus a base cut as well.
Provost Scholz provided an update on fall undergraduate enrollment. The top line result is that, at least measured by deposits, we are down 3.9% this year relative to last year. Based on those deposits, things are in good shape, taking into account that we overshot our enrollment target last year. At present, we are also up nearly 16% with underrepresented students enrolling for fall.
Chris introduced himself and thanked ASEC and Dean Jeff Russell for convening the committee. He also thanked the committee members for their work and their passion for their programs, and he recognized the Office of Youth Protection and Compliance for the opportunity to work with them. This committee was formed to review the Youth Protection Policy that was put in place in May 2019. Concerns were raised by administrators who run those programs regarding the rapidity with which the policy needed to be implemented. Some programs were cancelled or modified, and concerns continued to arise with the quality, availability, and requirements around training. After reviewing the policy and conducting peer benchmarking, the committee came up with a set of general recommendations: 1) include a public caveat when referencing the existing youth protection policy as a resource, 2) determine a locus for compliance functions, 3) establish a variance pathway, 4) establish an advisory board, 5) create a centralized knowledge base and online resource library for program planners, 6) develop program compliance checklists, 7) conduct a full curriculum review of all required trainings, 8) retain a campus youth mental health professional, and 9) adopt phased-in compliance. ASEC thanked the committee for its thorough and thoughtful work in the report and discussed some of the recommendations. ASEC will discuss the report further and then invite Dean Russell to a future meeting to talk about next steps.
Vice Provost Bernard-Donals and ASEC brainstormed some topics for the next round of Academic Staff Chats, including worklife balance for those with care obligations, building effective rapport and addressing concerns with students in the COVID environment, networking in absence of in-person meetings/conferences, and repeats of the performance management sessions from last year. ASEC will continue to think of topics and provide them to the new VPFS and to Jake.
Tim Dalby, ASEC chair, reported that the main topics that were covered on this week’s call with the Chiefs, Chairs and Secretaries were topics that Vice Chancellor Heller covered earlier in the meeting.
Liaison Reports
Business
•    UW System Blueprint Discussion
ASEC discussed a draft of a statement in response to the recently released UW System Blueprint document. ASEC will return to this topic at the next meeting to finalize the draft.
•    Topics for Guests
OHR: Clarity and guidance around workshare, clarity around some units coming back as early as next week, updates on revision to telecommuting policy, flexibility around planned TTC changes (e.g. reporting structure), how furlough payroll calculations are done

Minutes submitted by Jake Smith, Secretary of the Academic Staff