Academic Staff Executive Committee Minutes 06-04-20
2:00 – 4:15 p.m. Thursday, June 4, 2020
Members Present: Donna Cole, Jenny Dahlberg; Tim Dalby, chair; Stephanie Elkins; Mallory Musolf; Leslie Petty; Deb Shapiro; Lindsey Stoddard Cameron; Bill Tishler
Guests: Diane Blaskowski, Suzanne Broadberry, Prenicia Clifton, Ron Harris, Liz Jesse, Karyn Matchey, Robert Merrill, Lindsey Peterson, Shelly Reindl, Keri Robbins, Mark Walters
The meeting was called to order at 2:00 p.m.
The minutes of May 28 were approved.
Motion to Convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to Discuss Election for ASEC Chair and ASEC Vice Chair (Dahlberg). Seconded. Approved.
Motion to Reconvene in Open Session (Stoddard Cameron). Seconded. Approved.
Guests: Mark Walters and Diane Blaskowski, Office of Human Resources
OHR is busily working on return to campus guidance, particularly in the research space. The OHR team is working to develop guidelines on mask protocols and physical distancing. OHR is also looking at and reviewing equity, inclusion and diversity initiatives. We need to be doing more systemically to address injustices that are happening. OHR has discussed this within its own EID committee to address areas for OHR staff as well as ideas for campus. These questions need to be addressed through policy as well.
Regarding return to work, there were questions about mixed messages between some units and campus. In the research area, there is a specific process that involves a proposal being created and approved through the VCRGE. Employees who are successful working remotely should continue to do so. It is the work unit’s decision, and units should be working with the Deans’ offices to determine who should be returning. OHR will have a solid framework on these guidelines by fall along with facility adjustments that will need to occur. Adjustments are being looked at to the telecommuting policy but have not been made yet. OHR workgroups have been kicked off to look at this and will work with governance on this. International telecommuting is a substantial issue as well.
Regarding workshare, each work unit has to determine what will and won’t get done if a job has been reduced by a certain percentage. This becomes difficult with many positions, but it is the responsibility of that organization to set the workload. ASEC raised concerns about possible HIB situations regarding work that is not getting done and concerns around the guidance being unclear.
On the topic of TTC, there were 38 titles that have a FLSA status contrary to how OHR started with them, and OHR is making sure those are accurate. The online forum that was scheduled for June has been cancelled. If return to campus is delayed and with furloughs in progress, it is difficult to do the employee/supervisor conversations that are needed. Return to campus is taking up a lot of time right now, and the Madison TTC team will be meeting with UW System to discuss the timeline as well. OHR wants to have more specifics regarding the timeline before providing an update to campus. There have been discussions of monthly half-hour update sessions to keep everyone engaged. “TTC 2.0” activities (i.e. activities that were to take place after TTC was implemented) are being looked at as well.
Regarding furlough calculations, Groups 1 and 2 have a percentage deduction across the entire furlough period through October 31, which is referred to as smoothing. Group 3 is constricted by FLSA concerns and can’t do that smoothing, so the day the furlough is taken has to be deducted. They are trying to have the Service Center be able to have more options than 4- or 8-hour increments, and they are hopeful that this can happen.
• Debrief on CIYPP Report
ASEC discussed the Report of the Ad Hoc Committee on Implementation of the Youth Protection Policy. The Office of Youth Protection and Compliance sent a memo to ASEC responding to the recommendations made in the report. ASEC will review the memo and return to both documents at its next meeting, with plans to invite Dean Jeff Russell to discuss at the June 25 meeting.
• UW System Blueprint Discussion
ASEC finalized a statement on the UW System Blueprint document. Motion to approve the statement (Stoddard Cameron). Seconded. Approved.
Motion to Convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to Discuss Appointments to Academic Staff Assembly Districts, Advisory Committee to the Office of the Dean of Students, Campus Transportation Committee, Communications Committee, Recreational Sports Board, Student Panels, University Curriculum Committee, University Research Council, and Wisconsin Union Council, and Nomination to the Labor Codes and Licensing Advisory Committee (Shapiro). Seconded. Approved.
Motion to Reconvene in Open Session (Shapiro). Seconded. Approved.
• ASEC Chair and Vice Chair – for vote
Motion to postpone the election for a structural discussion of co-chairs at the June 18 meeting and a vote at the June 25 meeting (Stoddard Cameron). Seconded. Approved.
• Appointments and Nominations – for vote
Motion to appoint Pamela O’Donnell to the Communications Committee (Stoddard Cameron). Seconded. Approved.
Motion to appoint Nicole Wiessinger to the Advisory Committee to the Office of the Dean of Students, Alex Frank to the Campus Transportation Committee, Sarah Marcotte to the Recreational Sports Board, Brittany Magrady and Thomas Tegart to the Student Panels, Ed Boswell to the University Curriculum Committee, and Rama Maganti to the University Research Council (Dahlberg). Seconded. Approved.
Motion to nominate Craig Mayer to the Labor Codes and Licensing Advisory Committee and Jenny Faust to the Wisconsin Union Council (Dahlberg). Seconded. Approved.
Motion to reappoint continuing representatives/alternates to the Academic Staff Assembly (Dahlberg). Seconded. Approved.
Tim Dalby, ASEC chair, reported on the single candidate being put forward for the UW System President search. Tim will be collecting questions from UW-Madison shared governance for the shared governance interview with the candidate. He will meet with the other shared governance chairs on June 5 to talk about how best to collect the questions. There will also be 5 UW System Reps taking part. Tim reported that he sent a statement on behalf of BIPOC colleagues and had received good feedback on the statement thus far. He thanked all those who helped craft that statement.
Jake Smith, Secretary of the Academic Staff, reported that UW System President Ray Cross had called for a special session of the legislature to look at an exception to starting the fall semester after Labor Day. Jake mentioned that, since TTC has been delayed, current districting rules will stay in place until there is greater certainty around when TTC will be implemented. The TTC online forum that was scheduled for June has been cancelled and will be rescheduled at a later date. PROFS issued a statement in response to there being one finalist for the UW System President search.
Bill Tishler reported on the June 1 University Committee meeting. He highlighted the discussion of faculty decisions about their courses being online, and the Provost’s reiteration that curricular decisions were a departmental responsibility.
Deb Shapiro reported on the Librarians Assembly steering committee meeting, at which was discussed planning around return to campus as well as recent protests in relation to Memorial Library’s location.
• Topics for Guests
Provost: Decisions around return to campus
OHR: Alternatives to forums
Meeting adjourned at 5:12 p.m.
Minutes submitted by Jake Smith, Secretary of the Academic Staff