Approved 11-21-24

ASEC Minutes

1:00 – 3:30 p.m. Thursday, November 7, 2024

https://uwmadison.zoom.us/j/98598259734

Members Present: Aaron Crandall, Alissa Ewer, Andrew Lokuta, Albert Muniz (chair), Nicole Senter, Diane Stojanovich, Nola Walker

Members Absent: Richard Barajas, Terry Paape

Guests: Lucien Gerondeau, Dorota Grejner-Brzezinska, Denny Hackle, Karen Massetti-Moran, Patrick Sheehan, Mary Elizabeth Woodring

The meeting was called to order at 1:00 p.m.

The minutes of October 31 were approved.

General Reports

Albert Muniz, ASEC Chair, reported on the recent shared governance chairs meeting. They discussed strategies for elevating issues of shared concern.

Mallory Musolf, Secretary of the Academic Staff, reported on OHR updates at future ASEC meetings.

Liaison Reports

Nicole Senter reported that the Engineering Committee on Academic Staff Issues (CASI) discussed restructuring their board to include a treasurer. The SMPH CASI completed their SWOT analysis and will use the results to move forward initiatives. The Compensation and Economics Benefits Committee discussed a resolution on paid bereavement leave.

Andrew Lokuta reported that the Libraries CASI/Librarians’ Assembly approved their bylaws. He also reported the Extension CASI is planning an in-person meeting in Wautoma, WI.

Nola Walker reported that the Campus Planning Committee discussed parking shortage impacts and plans to enhance parking areas across campus.

Guest: Dorota Grejner-Brzezinska, Vice Chancellor for Research (VCR)

Since starting the role, VCR Grejner-Brzezinska has met and continues to meet with stakeholders to learn and better understand how to best support research at UW. The vision of the Office of the Vice Chancellor for Research (OVCR) will be a shared vision, working across the university to stand up, organize, and energize a university-wide research framework. There will be a focus on large-scale research opportunities and including efforts to help build a support network for these opportunities. Feedback continues to be collected following the Research and Sponsored Programs (RSP) Director finalist interviews. It will be important to have a director with a vision to take care of staff and to collaborate with people within and outside of the university.

Recessed at 2:03 p.m.

Reconvened at 2:13 p.m.

Business

• Draft academic staff governance survey

ASEC discussed edits to the draft academic staff governance survey.

Guest: Guests: Patrick Sheehan, Chief Human Resources Officer, and Karen Massetti-Moran, Deputy Chief Human Resources Officer

OHR leadership discussed two UW-System policies in development: Academic Basis Pay (“9 over 12”), where c-basis employees (e.g., staff with 9-month appointments) will be paid out over 12 months, and Performance Management, a policy that will provide a system-wide template and standardize a rating scale and timeline for evaluations. Activities relating to the policies will occur with Workday. Wisconsin Department of Employee Trust Funds (ETF) plans to implement a change requiring a marriage or birth certificate when adding a dependent in the next Annual Benefits Enrollment period.

Business

• December Assembly Agenda

ASEC reviewed the Assembly agenda and will vote to approve it at the November 21^st meeting.

• Topics for next ASEC meeting (November 21^st) guests:

AVCSA: Plans to fill the Gender and Sexuality Campus Center (GSCC) Director position on a permanent basis

Provost and OHR were previously scheduled and are no longer able to attend ASEC on November 21.

Meeting adjourned at 3:30 p.m.

Minutes submitted by Mallory Musolf, Secretary of the Academic Staff