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ASA Document 383. Proposed language for ASPP revision for new standing committee of the Assembly - Communications Comm.
Academic Staff Assembly Document #383
14 May 2007
Proposed language for ASPP revision for new standing committee of the Assembly Communications Committee
i. Responsibilities. The Communications Committee is charged with working with other
campus units, entities, and organizations to coordinate communication about and relevant
to Academic Staff to both internal and external audiences. This coordination should
include identifying strategies to address communication gaps.
a. External communication responsibilities include: develop strategies to
communicate the story of academic staff; monitor local media outlets for information that
affects academic staff; and communicate this information to targeted communities within
b. Internal communication responsibilities include: oversee the development and
ongoing maintenance of the academic staff governance web site; oversee the Assembly
list serve; coordinate oversight of the district distribution lists with DRC; develop
guidelines for effective communication by other academic staff governance units; and
monitor communication from or about Academic Staff Assembly and ASEC for clarity
and relevance to academic staff.
c. The Communications Committee shall make recommendations on these matters
and report its activities to the Academic Staff Assembly.
ii. Committee Size. The Communications Committee shall consist of nine members.
(a) Eligibility. Members of the academic staff holding a paid appointment shall be
eligible to serve on the Communications Committee providing they are not excluded
(b) Exclusions. No more than two members may be from the same district or three
members from the same school, college or division.
iv. Terms of Office. Communications Committee members shall serve for three-year
terms, beginning July 1. There is no limit to the number of terms a member may serve.
When a committee member requests a leave of absence, the committee shall determine
whether to grant the leave. If a leave is granted, the committee chair shall notify the
ASEC. When a leave of absence is granted, the committee shall determine whether a
temporary replacement member should be appointed. If so, the committee chair shall
notify the ASEC, and the ASEC shall appoint a replacement to serve for the duration of
the leave of absence.
University of Wisconsin Academic Staff Assembly Document #383
Madison 14 May 2007
v. Election Processes.
(a) One-third of the Communications Committee shall be elected each year.
(b) The Nominating Committee shall prepare a slate of nominees that exceeds the number
of vacant seats assuring broad representation of academic staff regarding professional
interests, employing unit, and funding source.
(c) Nominees may be added to the slate by motion from the floor or by petition by 10
academic staff members.
(d) Election will be in the spring by ballot to Assembly representatives following the
meeting at which the slate is presented. Those candidates receiving the most votes from
among those representatives present and voting will fill the vacant positions providing the
provisions of 14.12.2.a.iii(b). are met. If one of the top candidates is ineligible, the next
eligible candidate with the most votes will be elected.
vi. Chair. The chair will be elected by majority vote of the Committee at its first meeting
each year. In the case of a tie vote, the ASEC chair will cast the deciding vote.
vii. Vacancies. Vacancies will be filled by appointment by the ASEC from a list of
nominees supplied by the Nominating Committee. The appointed Committee member
will serve until the next regular election for that seat.
viii. Recall. The Assembly may consider recalling a member of the Communications
Committee on recommendation of a majority of the committee members. If there is a tie
vote, the ASEC may appoint one or more members of the Assembly to consult with the
Communications and report back to the ASEC. If a recommendation to recall a
committee member is made by committee vote or after a recommendation from a
consultant(s), the recall will require a majority vote by the Assembly. If a member of the
Communications Committee is recalled, the procedures in 14.12.2.a.vii. shall be followed
to select a replacement.