Initial Steps

1. Add the printer to the user's PC per one of the following KCS articles:

• KCS Article 742 - AIMS - Adding Network Printers to a PC
• KCS Article 1305 - UHS - Add Network Printer to a PC
• KCS Article 100 - Adding Printers for University Housing Staff
• KCS Article 1646 - Union - Add or Remove Network Printer
• KCS Article 12 - Adding Printers or Copiers to a Mac

2.  Note: Printing Preferences (as referenced in the Windows sections below), can be accessed from the Settings app:

• Windows 11:
  • 
• Windows 10:
  • 

Sharp

Windows

1. Once mapped, open the Printing preferences page for that printer.
2. Click the Job Handling tab. Check User Number and enter the department code that is assigned to the user.

3. Click OK on the open printer windows.
4. Print a test page as normal.

Mac

Note: Macs have a known issue where Sharp printers that have a department code only work with third-party applications such as Chrome, Firefox, MS Office, etc. First-party applications such as Safari, TextEdit, Pages, etc. will not work.

1. Once mapped. Open a third-party application that supports printing.
2. Go to File -> Print

4. Make sure the correct printer is selected and open the dropdown in the middle of the window.
   1. Note: If you are getting a compacted view as opposed to the screenshot, click Show Details at the bottom of the window.

5. In the dropdown list, select Job Handling.

6. Select the Authentication tab and the User Number field. Enter the department code that is assigned to the user and click the lock icon.

7. Once the copier code has been entered, click on Presets, and choose Save Current Settings as Preset...

8. Enter a name for the preset and click OK.
9. Next time the user goes to print a document to this copier, make sure they select the preset that we just created before printing.
10. Print a test page as normal.

Ricoh

Windows

1. Once mapped, open the Printing preferences page for that printer.
2. Add departmental printing code as shown:

3. Print a test page as normal. 

Mac

1. Once mapped, open Microsoft Word to a new or existing document.
2. In Word, go to File -> Print.

3. Make sure the right copier is selected, and then click on Copies & Pages.

4. Select Job Log.

5.  Check the Enable User Code check box and enter the copier code in the User Code: field.

6. Once the copier code has been entered, click on Presets, and choose Save Current Settings as Preset...

7. Enter a name for the preset and click OK.
8. Next time the user goes to print a document to this copier, make sure they select the preset that we just created before printing.
9. Print a test page as normal.