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TA/LSA Budget Request Policies and Procedures

This document outlines the general process by which ALC submits TA/STS budget requests to L&S each year.

ALC Teaching Assistant / Lecturer (SA) Budget Request Policies and Procedures

Every year, the department submits its Short-Term Staff (STS) budget for the following academic year in early February and its TA budget for the following academic year in early March. In addition, the department submits its revised STS budget requests by mid-September for the following spring semester. This allows us to readjust as necessary the spring semester portion of the annual STS budget submitted earlier. The specific due dates for each year are announced through the email lists for chairs and department administrators.

Here are some key points to keep in mind:

· Both the TA and Lecturer (SA) positions are graduate instructors (SA stands for “Student Assistant”). Unlike a TA, a Lecturer (SA) is expected to “have exactly the same responsibilities as an Academic Staff Lecturer.” Thus, we should consider advanced PhD students, meaning those who have successfully passed the preliminary exam, deemed capable for teaching the course relatively independently, for Lecturer (SA) position. If no suitable dissertator can be identified for the position, we may considers a candidate who has not yet reached the stage on a case-by-base basis.
· Lecturer (SA) positions will be requested as part of the STS budget. STS requests are generally approved “only when it is clear that an essential course cannot be covered by available faculty and staff.” STS may be used to cover backfill for sabbaticals or professional development only with advanced approval from the department’s Academic Associate Dean. To learn more about STS, please go to and review the online presentation.

1. For the TA budget request, the enrollment pattern in the past three years should be reviewed and used as part of the justification. For language courses, projected enrollments should ideally be more than 15 students in each section in cases of Chinese, Japanese, and Korean. For non-language courses, projected enrollments of 40 or higher will be prioritized.
2. TA budget request must accompany recommended appointment % (typically 33.4%, 40%, or 50%) for the position, list of duties and breakdown of hours. Sample workload documents are available in the shared "ALC TA Workload Sheets" Box folder. 
3. The Lecturer (SA) budget request must be justified based on the essential curricular needs. 

1. Faculty and staff in each subsection (Chinese language, Japanese language, Korean language, Southeast and South language, Chinese culture, Japanese culture, South and Southeast culture) review the needs of their subsection and develop a draft proposal of TA and STS requests by January 15 for the following year.
2. The draft proposals submitted by the subsections will be reviewed by:
· The Budget Committee led by Chair (to see if the proposed budget stays within our baseline budget, or stay within the justifiable expansion of the budget).
· The Curriculum and Planning Committee led by Associate Chair (to see if necessary courses can be covered by the proposed positions).
· The Graduate Admissions and Funding Committee (GAFC) led by the Director of Graduate Studies (to see if the proposed positions provide adequate amount of funding for ALC graduate students).

The review of STS requests should be completed by January 25 at the latest whereas the review of TA requests should be completed by February 15 at the latest.

3. The results of these three committee reviews will be discussed by the leadership team (Chair, Associate Chair, DGS), the body responsible for developing a semi-final budget.
4. The semi-final budget developed by the leadership team will be reviewed by the Executive Committee for its final approval.

Keywords:TA LSA Lecturer Budget Request Policies Procedures STS timeline L&S   Doc ID:79134
Owner:Jennifer H.Group:Asian Languages and Cultures
Created:2018-01-10 15:52 CDTUpdated:2018-01-10 15:54 CDT
Sites:Asian Languages and Cultures
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