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Procedures: Course Proposal Sample Syllabus Requirements

Details on the course syllabus, including requirements for the sample syllabus to be included with all new Lumen course proposals.

Policy

Procedures

The syllabus must include:

Note: several items listed below can be copied and pasted from the course proposal form. The ordering of items does not need to match this kb, but is recommened as it aligns with the Campus Syllabus Resources.

Key Course Offering Information

  1. Institution Name
    • Syllabus can be placed on UW-Madison letterhead, or if letterhead is not used, be sure "University of Wisconsin-Madison" is at the top of the document.
  2. Subject and Catalog Number
    • The subject should use the "subject short description", which can be found in the Academic Structure Tableau Dataviz. The subject short description should always be in all capital letters. Format as "[subject short description] [space] [catalog number]". Include all cross-listed subjects. For example, "MATH 101" or "BOTANY/BIOLOGY/ZOOLOGY 151".
    • See the Policy on Course Numbers for more information.
  3. Course Title
  4. Number of Credits
    • The sample syllabus should always use the maximum number of credits, if a variable credit course.
    • See the Policy on the Credit Hour for more information.
  5. Course designations and attributes (if applicable)
  6. Course Description
  7. Requisites
  8. Instructional Mode
    • The instructional mode is not approved by the University Curriculum Committee. For the sample syllabus, include one of the available options for instructional modes (in-person/face-to-face, online, hybrid). The syllabus should reflect the meeting patterns associated with the listed instructional mode.
    • See the Policy on the Mode of Instruction Course Descriptors for more information.
  9. Learning Outcomes
    • Course learning outcomes state what students are expected to know or be able to do upon completion of a course. Learning outcomes are approved by school/college and university governance and cannot change without formal approval from the school/college and University Curriculum Committee. Ensure learning outcomes listed on the syllabus match the learning outcomes listed on the Lumen Courses form for new course proposals. Additional learning outcomes may be included in the sample syllabus (usually for topics courses).
    • See the University Course Catalog Elements Procedures for more information.
  10. Details on How Course Credit Hours are Met
    • The credit hour explanation should be written in a way that is easy for students to understand. Specify how often the course meets (including different course components, if applicable) and how much time should be spent outside of the class meeting times. Another way of writing this would be to articulate how many total hours are spent on the course. For examples on how this could be achieved, see the Teaching and Learning course credit information. If utilizing the template language, be sure to tailor the credit hour rationale to match the specific sample syllabus you are submitting with the course proposal. This helps the reviewer know what to look for in confirming the out-of-class work associated to the credit hour policy.
    • See the Policy on the Credit Hour for more information.

Instructor-to-Student Communication

  1. Discussion Sessions
    • If the course component includes discussion, provide information specific to the discussion portion of the course.
  2. Laboratory Sessions
    • If the course component includes laboratory, provide information specific to the laboratory portion of the course.
  3. Required Textbook, Software, and Other Course Materials
    • List any required materials such as text books, open educational resources, and eTexts. Include any required course or eText fees, and articulate required software tools even if they are available as part of UW-Madison licensing.
  4. Indication of time devoted to individual topics via academic activities 
    • To provide this necessary detail, it is recommended that a calendar/grid be created that shows the topics covered in the course with time/interaction details provided relative to items.
    • This demonstrates how the course meets the Federal credit hour, i.e. what are students doing outside of class to meet the minimum required hours for the credit of the course.
  5. Representative List of Readings
    • If there isn't a textbook, list the articles and/or journals required for the semester.
  6. Homework and Other Assignments
    • Provide rules and expectations concerning homework.
    • If there is a textbook, list the readings by week.
  7. Exams, Quizzes, Papers, and Other Major Graded Work
  8. Grading
    • Grading details should be provided, reflect the grading option selected on the course proposal, and include considerations such as: 
      1. How the course is graded (assignments, papers, exams, etc.) and the relative weights of assessments.
      2. Linkage between weights and letter scores (i.e., how the letter grades of A, AB, etc., will be assigned to final grade calculations).  All final grades that may be assigned in the course must be represented.
      3. If some of the valid letter grades will not be used by the instructor (e.g., AB or BC), this should be noted on the syllabus.) 
      4. Whether the final grades are curved or not, including the standards upon which a curve is set, if applicable. 
      5. Whether attendance and/or participation is part of the grading. When a significant percentage (i.e., more than 10%) of the grade is tied to participation, attendance, and/or discussion, how this percentage is assessed must be clearly defined. For assistance, refer to these samples. The intention of the participation/attendance policy is to be student focused and provide students with clear information on how they are being evaluated in an area that is often highly subjective and not thoroughly explained.
      6. For courses that enroll both undergraduate and graduate students, provide separate grading requirements for graduate students.
    • See the University Course Catalog Elements Procedures for more information.

Academic Statements and Policies

  • Not required for the sample syllabus

Directed/Independent Study or Thesis Courses

Proposals to create or change an individual study course must still go through the regular course proposal process, even though they do not have a predefined curriculum. The syllabus and/or agreement may be replaced with a directed/independent study or thesis agreement form. The attached document must include:

  • They must have learning outcomes.
  • Students must be provided with information about how they will be graded.
  • Information must be provided about the amount of work and assignments/deliverables that are required.
  • Information that outlines the frequency and nature of the student-instructor contact is needed.
  • The course must follow the credit hour policy.
  • If the course number is less than 700, the course must adhere to the Policy on Directed/Independent Study for Undergraduates.


Keywords:
course, proposal, syllabus, sample, sample syllabus requirements, description, course description, catalog description, catalog requisites, credit hour policy, course learning outcomes, course instructional mode, how the credit hours are met, instructor-to-student communication, catalog information, representative list of readings, homework and other assignments, course grading, required textbook, directed/independent study, thesis course 
Doc ID:
110354
Owned by:
Melissa S. in Academic Planning
Created:
2021-04-19
Updated:
2025-02-17
Sites:
Academic Planning, Lumen and Guide