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Procedures: Assigning Administrative Use Fields in Lumen Courses

Articulates the guidelines for the CDR level, Career, Excluded from the Obsolete Course Process

Data, Academic Planning & Institutional Research (DAPIR) assigns values in the the administrative use section of Lumen Courses associated with the Central Data Request (CDR). The value indicates the intended degree of complexity or expected level of comprehension of the course section. These fields are only visible to Lumen/Guide administrators.

CDR Level

Procedure

The CDR level is assigned by at the time a course is approved. The level assignment is re-evaluated and adjusted if necessary during a course change proposal.

Guidelines

The following are guidelines, not strict rules for assigning the CDR values. The catalog requisite and any attributes/designations greatly impact the value assigned. 

A table articulating the various types of CDR levels and how they are assigned.
 CDR Level (value; translation)  Guidelines
 1. Remedial
  • Course number less than 100
  • Does not carry degree credit at UW-Madison
 2. Undergraduate, basic
  • Audience is undergraduate students
  • Course number less than 700
  • No prerequisites
  • L&S level E
  • No Grad Attribute
 3. Undergraduate, advanced
  • Audience is undergraduate students
  • Course number less than 700
  • Prerequisites include a course numbered less than 700
  • L&S level I or A
  • Undergraduate research courses (e.g. 289, 299, 681, 682, 691, 692, 699)
 4. Graduate, basic
  • Audience is graduate students
  • Course number 700 or greater
  • Prerequisites include graduate standing
  • Capstone certificate courses
 5. Graduate, advanced
  • Audience is graduate students
  • Course number 700 or greater
  • Prerequisites include graduate standing or a course numbered 700 or greater
  • Graduate Seminars, journal clubs, research or reading courses (e.g. 990, 999)
 6. Preponderant enrollment is professional
  • Audience is clinical doctorate students (e.g. AudD, DNP, DPT, DVM, JD, MD, PharmD)

DAPIR to RO memo: Audit of Assignment of CDR Course Level (19 November 2015)

Career

The assigned career impacts which students can enroll in courses and is predominantly determined by the catalog number (not necessarily the intended audience).

A table providing the student information system values and guidelines by which they are assigned.
Career Guidelines
Undergraduate Courses numbered 0-699
Graduate Courses numbered 700+
Medical
  • For use on courses where the CDR value is "Preponderant enrollment is professional"
  • Typically uses requisite of "MED SC-M 810, 811, 812, and 813"
  • For courses in the Medicine MD curriculum.

Exempt from Obsolete Course Process

Only select yes when a course is one of:

  1. New Independent Study Course (IND)
  2. Study Abroad Equivalency Courses
  3. Undergraduate X99 Courses.

Graduate courses numbered X99 are not necessarily exempt because they do not follow the undergraduate independent study policy.

Instructor Consent

Whenever the requisite is "Consent of instructor", this must be flagged "Instructor Consent.' This bridges into SIS and effectively bypasses any requisite and requires consent of instructor to enroll.

The default value is "No Consent Required."

Generally, the course catalog specialist in the RO populates this portion of the form detailing the back-end requisites not specified in the public-facing requisite.
Details the available options in the Requirement Group Detail fields in the Lumen Courses form.
Drop-down Option Type Requirement Description Detail
Transfer Equivalency Course Included when equivalency courses have been created to indicate a student has fulfilled the content requirement, but have not satisfied other elements of the UW-Madison course (such as general education). See the Building Requisites KB or the Standard Requisites Google Sheet.
Course Sequence Used when sequences may include more advanced coursework. For example, the requisite states MATH 221, the course sequence will capture MATH 222 as also satisfying the requisite.
Student Group Typically, student groups are added to large service courses where there is a gap in-between when the student's score posts to their record making enrollment easier (doesn't require individual permission to a section; allows the student to enroll in whichever section they want). See the  Standard Requisites Google Sheet for all current non-published student groups.
Other For oddities, such as concurrency set up for 1 credit courses in STAT where they must complete the modules in order, but are taking them in the same semester but different sessions.

This administrative attribute flags placement courses (internship, externship, practicum, hands-on learning outside of the classroom, etc.). Select:

Explains the criteria for when to use the Practical Experience drop-downs.
Drop-Down Option Rules
Optional if the course is not required specifically in program curriculum (one of many options could meet the requirement)
Required if the course is specifically listed as required in program curriculum

See Also


Keywords:
CDRL, data element, CDR, Central Data Request, Administrative Use 
Doc ID:
116403
Owned by:
Melissa S. in Academic Planning
Created:
2022-02-01
Updated:
2024-07-25
Sites:
Academic Planning
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