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Accessing Archived Academic Structure Documents

Help instructions for accessing APIR's imaged documentation.

What is imaged?

  • Academic Structure [IN PROGRESS]: program review, new/change/suspend/discontinue proposals, accreditation, etc.
    • This will include all proposals from UW-System merger (approx 1970) through today making a central location to find all finalized proposals. Note: with Lumen Programs, typically the greater than 50% changes will be included (not less than 50% curricular changes).
  • University Academic Planning Council (UAPC): Proposals at the time of UAPC review, minutes, agendas, other documentation reviewed.
  • University Curriculum Committee (UCC): minutes, agendas, projects (requisite amnesty, graduate/sustainability attribute
  • Course proposals: all course proposals types

Who has access?

  • Academic Planners in each school/college/division. If a school/college/division hires a new academic planner and they need access, please email lumen@provost.wisc.edu.
  • Campus partners with access to the course catalog (Course Proposals via SIS only)
  • Academic Planning and Institutional Research
  • Madison Budget Office (limited)
  • Office of the Registrar (limited)

How to access?

Downloadable step-by-step instuctions here (specific to searching the UAPC Drawer).

A Tableau Dataviz is available to access the Academic Structure drawer. Items are organized by school/college, department, plan, and subject.

    1. Log into VPN and SIS: https://registrar.wisc.edu/sislogin/
    2. Navigate to the course catalog: Curriculum Management > Course Catalog > Course Catalog
    3. Enter the subject code number and catalog number for the proposal you want to access.The search screen for the course catalog including: academic institution, subject area, catalog number, campus, course id, and description
    4. Click the "Imaging" link to access digitized proposals.
      A screen shot of the Student Information System course catalog identifying where to click to access historical course proposals
    5. You will be prompted to log in to the UW System Imaging system. Select UW-Madison and log in with your NetID and password.
    6. A list of imaged course proposals will appear. Scroll to the right to see additional information that might help you select the correct file. 

Predefined queries

Academic Structure

If you need help with academic structure codes, they are in the Academic Structure Tableau Data Viz here: https://apir.wisc.edu/institution/academic-structure/

To help identify fields used for querying, see the Archived Academic Structures Document KB. Also, review this step-by-step guide for how to set up queries. Of note, these are specific to the UAPC drawer, but can be modified to query the other drawers.

    • Code
      • Utilize the SIS code. This could be a plan code (MS  021ALS), department code (A0070), or School/College value (ALS). Typically, this will be the plan code, however if the documentation is related to the department or school/college, it may require a different value.
    • DepartmentDivision
      • Utilize the SIS code. This will start with a letter, determined by the school/college, with 4 additional numbers. (A0070)
    • SchoolCollege
      • Utilize the Shortened version for Perceptive Content Value, example: "ALS"
Queries looking at specific types of fields

UAPC

To help identify fields used for querying, see the Archived Academic Structures Document KB. Also, review this step-by-step guide for how to set up queries.

    • Agenda or Minutes
      • Select either A_APIR_UAPC_Agenda or A_APIR_UAPC_Minutes. This prompts the user with a dropdown field, searching the UAPC drawer and the document type selected.
    • SIS Code
      • Utilize the SIS code. This could be a plan code (MS  021ALS), department code (A0070), or School/College value (ALS). Typically, this will be the plan code, however if the documentation is related to the department or school/college, it may require a different value.
    • UAPC Code
      • This is the code assigned based on the UAPC meeting date and agenda item number. Example: 2021.10.21.04 (October 21, 2021 meeting item #4)
Queries looking at specific types of fields

UCC

To help identify fields used for querying, see the Archived Academic Structures Document KB. Also, review this step-by-step guide for how to set up queries. Of note, these are specific to the UAPC drawer, but can be modified to query the other drawers.

    • Project
      • If there is a bulk project, this will have values assigned by drop-down. Example: Obsolete (Obsolete Course Proposal)
    • Subject
      • The numerical version of the subject code. Example: 208 (BOTANY)
    • UCC Code
      • This is the code assigned based on the UCC meeting date and agenda item number, if applicable. Example: 2021.10.21 (October 21, 2021)

See Also:




Keywords:Image Now, Perceptive Content, University Academic Planning Council, University Curriculum Committee, Course Proposals, Agendas, Minutes, academic structure   Doc ID:108103
Owner:Melissa S.Group:Academic Planning and Institutional Research
Created:2020-12-28 16:29 CDTUpdated:2022-07-26 15:31 CDT
Sites:Academic Planning and Institutional Research
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