General Student Services Fund Forms - Which to use and when

Last updated 5/28/2026

There are many forms to use when running a General Student Services Funded organization. Use the below chart to determine the correct form to use and when:

 You need to... Use this form... 
... reimburse a UW employee (this includes any student on the UW payroll) for travel costs. E-Reimbursement 
... establish a contract with an artist (singer, band, speaker) who is NOT a UW student or employee that will perform for one of your events/programs. Entertainment Contract
... establish a contract with an artist (singer, band, speaker) who IS a UW student or employee that will perform for one of your events/programs. Payroll Forms 
... get a newly hired employee on the payroll. Student Employee Information Form
... move some money around within your budget to take care of some deficits/surpluses (note: money in salaries cannot be changed in any way) Budget Alteration 
... use some budget money for a program that was not in our original budget/eligibility application (note: this justification MUST be approved by the SSFC chair before funding can be used). Budget Alteration 
... document my organization's financial contribution, including paid staff time, to a co-sponsored event or program. Co-Sponsorship Form
...work more than 20 hours per week due to increased programmatic needs. Wage Exemption Form

Keywords:
general student services fund, forms, which form to use and when 
Doc ID:
107779
Owned by:
Kelly K. in Associated Students of Madison
Created:
2020-12-11
Updated:
2026-05-28
Sites:
Associated Students of Madison
ASM Grants & Funding for Student Organizations