Graduate Assistant - Create a Student Job Requisition

The first step in hiring a Graduate Assistant is creating a Student Job Requisition. This is the equivalent of a job posting.

Instructions for Creating a Student Job Requisition

  1. Review Create a Job for how to create a job.
  2. Log in to the Student Jobs Platform Admin Dashboard.
    • You'll need to log in with your UW-Madison NetID and password.
  3. Create a new student job requisition following the instructions from the Student Jobs Platform training video and materials
  4. Complete the ASU-specific instructions below.
  5. Save and submit the student job for approval.
  6. Once you have been notified of all approvals via email you will continue with the next step of Posting the Job. 

ASU-Specific Instructions

The following fields on the student job requisition have ASU-specific requirements. Please review each for guidance on what needs to be inputted to create a job post for a Student Hourly Employee.


  • Select “Graduate Assistants (PA, TA, RA, Fellowship) if you are seeking to fill a Graduate Student position
  • Select “Student Help” if you are seeking to fill a Student Hourly employee position
  • Do not use the other options

  • Find and select your your division from the drop down menu.


  • Find and select your department from the drop down menu.This field is required.
  • Most hiring managers are time approvers for their students and should select the same department ID as their appointment for their student.
  • Contact if you are unsure which department to select. 

Campus Location

  • Use the search function to find your location
  • If you are unable to find your location, please create a new site name following the linked PDF instructions here:
Job Type
  • If the student hourly position will be working in a location that is not on the UW-Madison campus, select "UW Student Jobs-Non Madison Location"
Job Type - Non Madison Location

Posting Location (Posting Details)

  • This field will be auto-populated with "UW-Madison".
  • Do not change this field.

Qualifications (For Criminal Background Checks)

  • If the student position is considered a Position of Trust they must successfully complete a criminal background check (CBC) before an offer of employment is accepted.
  • If you need a CBC for your student, please enter "Employment will require a criminal background check" into the Qualifications section of the job posting.
  • If you are unsure if a position requires a background check, consult with ASU.

Select Applicant Form

  • Select "UW Accelerated Application (Personal Information Only)" if you already have identified the individual(s) you want to hire.
  • Select any of "UW General Application" options if you plan to conduct an open recruitment.

HR Divisional Rep

  • This is a required field to hire a student with ASU.
  • Enter "" into HR Divisional Rep Field. Click the magnifying glass if you prefer to search.
ASU HR Divisional Rep Field

Approval Process

  • This is a required field.
  • Select “Double Divisional Approval” for the Approval Process
  • List the Director of your Program as the Divisional Approval and click the magnifying glass to search
  • List as the 2nd Divisional Approval and click the magnifying glass to search. should always be listed in the final divisional approval field.
  • The Student Employment Admin Team ( will automatically appear as the fourth and final approval. DO NOT REMOVE. The Student Employment Admin Team will always need to be the final approver.

Approval Process 1
Approval Process 2

Direct Supervisor of Hiring Manager

  • This is a required field to hire a student with ASU.
  • The Hiring Manager should enter their direct supervisor or the name of an additional hiring manager.

Direct Supervisor Field

Submit for Approvals

Select “Submit” or “Submit & Exit” to start the approval process

Submit for Approval

Keywords:Graduate-Assistant, Graduate-Student   Doc ID:103209
Owner:Anne Y.Group:Administrative Services Unit
Created:2020-06-19 08:37 CSTUpdated:2020-06-19 08:43 CST
Sites:Administrative Services Unit
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