Topics Map > Graduate Assistant Employment > Create Offer

Graduate Assistant - Create Offer to Hire Student

When you're ready to move forward with a hire you must change the finalist(s) status(es) to "Create Offer." The student(s) must have applied through the Student Jobs Platform to complete this step.

Instructions to Create a Job Offer

  1. Review the "How to Create a Job Offer" training materials on the Student Jobs Platform.
  2. Follow the instructions on the Student Jobs Platform to create the job offer.
  3. Follow the ASU specific instructions below when completing the job offer. Refer to the Create Offer to Hire a Student PDF.

ASU-Specific Instructions

For Graduate Assistantships Only

You will need to provide information in all of the fields contained under the “For Graduate Assistantships Only Section"

Grad Section Only


UDDS #
  • This is a required field to hire a student with ASU.
  • Most hiring managers are time approvers for their students and should select the same UDDS (Department ID)  as their appointment for their student.
Funding String
Approval Process

  • This is a required field to process a student hire with ASU.
  • asu.hr@ohr.wisc.edu must be listed as the final Approver.
  • If your unit requires additional approvals, select the most appropriate option from the drop down menu.
UDDS #
  • This is a required field to hire a student with ASU.
  • Most hiring managers are time approvers for their students and should select the same UDDS (Department ID)  as their appointment for their student.
Start Date

  • Please enter the anticipated start date you have in mind. Start dates must coincide with when New Employee Orientations slots are offered, which are held every other week after the start of a pay period on Mondays and Wednesdays. Because of this ASU may adjust the start date after review.


Funding String


Approval Process (Required)

Follow the approval process assigned to your division

AIMS, ATP, CC&MS, ODMAS, OHR, and VCFA:

  • Select “2 Approvers” for the Approval Process
  • Hiring Manager Field: You can list your name
  • 1st Divisional Approval Field: Type the of the Director of your Program/functional area and click the magnifying glass to search. Contact asu.hr@ohr.wisc.edu if you have questions on this field.
  • 2nd Divisional Approval Field: Type asu.hr@ohr.wisc.edu and click the magnifying glass to search. Asu.hr@ohr.wsc.edu should always be listed in the final divisional approval field.

Select the 2 Approver process from the drop down. Enter the name of your Program Director as the FIrst approver. Enter asu.hr@ohr.wisc.edu as the second divisional approver.


Division of Diversity, Equity and Educational Achievement (DDEEA)

  • Select “3 Approvers” for the Approval Process
  • 1st Approver: Type the name of the Director of your Program/functional area and click the magnifying glass to search. Contact asu.hr@ohr.wisc.edu if you have questions on this field.
  • 2nd Approver: Type the name of your divisional budget contact, Wendi Marchiando Speed, 
  • 3rd Approver: Type asu.hr@ohr.wisc.edu and click the magnifying glass to search. Asu.hr@ohr.wsc.edu should always be listed in the final divisional approval field.

Select "3 Approvers" from the drop down. Type the name of your Program Director as the first approver, type Wendi Marchiando Speed as the second approver, and type asu.hr@ohr.wisc.edu as the third approver.


Submit (Required)

Next to update application status following offer select "No" 

Next to update  application status following offer select "No"

Select "Submit" or "Submit & Exit" to start the approval process

Select "Submit" or "Submit & Exit" to start the approval process




Keywords:Offer,SH,Student-Hiring, request, request-to-hire   Doc ID:103213
Owner:Anne Y.Group:Administrative Services Unit
Created:2020-06-19 09:52 CDTUpdated:2021-04-09 14:28 CDT
Sites:Administrative Services Unit
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