Instructions for Creating a Student Job Requisition

1. Review Create a Job for how to create a job.
2. Log in to the Student Jobs Platform Admin Dashboard.
• You'll need to log in with your UW-Madison NetID and password.
3. Create a new student job requisition following the instructions from the Student Jobs Platform training materials under the "Post a Job" section.
4. Complete the ASU-specific instructions below.
5. Save and submit the student job for approval.
6. You will receive an automatic notification when your position has been posted to the UW-Madison Student Jobs Website.

ASU-Specific Instructions

The following fields on the student job requisition have ASU-specific requirements. Please review each for guidance on what needs to be inputted to create a job post for a Student Hourly Employee.

Template

• Select the Student Help template

Posting Title

• Change from default to a title that describes the position (this will be the title that posts when your position goes live).

Application Notification Email

Division

• Find and select your division from the drop down menu.

Department

• Find and select your department from the drop down menu. This field is required.
• Most hiring managers are time approvers for their students and should select the same department ID as themselves for their student.
• Contact asu.hr@ohr.wisc.edu if you are unsure which department to select. 

Campus Location

• Use the search function to find your location
• If you are unable to find your location, please create a new site name following the linked PDF instructions here:
• Page 3 of Create a Job Campus Location

Hours per Week

Salary/Range/Lump Sum: 

Qualifications (For Criminal Background Checks)

• If the student position is considered a Position of Trust they must successfully complete a criminal background check (CBC) before an offer of employment is accepted.
• Criminal Background Check Policy
• If you need a CBC for your student, please enter "Employment will require a criminal background check" into the Qualifications section of the job posting.
• If you are unsure if a position requires a background check, consult with ASU.

Select Applicant Form

• Select "UW Accelerated Application (Personal Information Only)" if you already have identified the individual(s) you want to hire.
• Select any of "UW General Application" options if you plan to conduct an open recruitment.
• You also have the option to customize the application form.

Hidden Job Posting 

• Internal Hires: If you have already identified the individual you wish to hire and do not wish to openly recruit, you can make the job posting hidden. If "Yes" is selected, this posting will only be visible to those who have the direct URL link or search the job # and will not be visible on the site to all applicants

• To adjust the closing date/application deadline date after the job has been made public, contact asu.hr@ohr.wisc.edu. 

User Fields (Required)

Approval Process (Required)

Follow the approval process assigned to your division:

ATP, OHR, and VCFA

• Select “Double Divisional Approval” for the Approval Process
• Hiring Manager Field: You can list your name
• 1st Divisional Approval Field: Type the of the Director of your Program/functional area and click the magnifying glass to search. Contact asu.hr@ohr.wisc.edu if you have questions on this field.
• 2nd Divisional Approval Field: Type asu.hr@ohr.wisc.edu and click the magnifying glass to search. Asu.hr@ohr.wsc.edu should always be listed in the final divisional approval field.
• Student Employment Admin Team Field: The student.employment@finaid.wisc.edu email address will automatically populate as the fourth and final approval. DO NOT REMOVE. The Student Employment Admin Team will always need to be the final approver.

Division of Diversity, Equity, and Educational Achievement (DDEEA)

• Select “Triple Divisional Approval” for the Approval Process
• Hiring Manager Field: You can list your name
• 1st Divisional Approval Field: Type the name of the Director of your Program/functional area and click the magnifying glass to search. Contact asu.hr@ohr.wisc.edu if you have questions on this field.
• 2nd Divisonal Approval Field: Type the name of Kara Sellers and click the magnifying glass to search.
• 3rd Divisional Approval Field: Type asu.hr@ohr.wisc.edu and click the magnifying glass to search. Asu.hr@ohr.wisc.edu should always be listed in the final divisional approval field.
• The Student Employment Admin Team (student.employment@finaid.wisc.edu) will automatically appear as the fifth and final approval. DO NOT REMOVE. The Student Employment Admin will always needs to be the final approver.