Instructions for Creating a Student Job Requisition

1. Review Create a Job for how to create a job.
2. Log in to the Student Jobs Platform Admin Dashboard.
• You'll need to log in with your UW-Madison NetID and password.
3. Create a new student job requisition following the instructions from the Student Jobs Platform training materials under the "Post a Job" section.
4. Complete the ASU-specific instructions below.
5. Save and submit the student job for approval.
6. You will receive an automatic notification when your position has been posted to the UW-Madison Student Jobs Website.

ASU-Specific Instructions

The following fields on the student job requisition have ASU-specific requirements. Please review each for guidance on what needs to be inputted to create a job post for a Student Hourly Employee.

Template

• Select the Student Help template

Division

• Find and select your your division from the drop down menu.

Department

• Find and select your department from the drop down menu. This field is required.
• Most hiring managers are time approvers for their students and should select the same department ID as themselves for their student.
• Contact asu.hr@ohr.wisc.edu if you are unsure which department to select. 

Campus Location

• Use the search function to find your location
• If you are unable to find your location, please create a new site name following the linked PDF instructions here:
• Page 3 of Create a Job Campus Location

Job Type

• If the student hourly position will be working in a location that is not on the UW-Madison campus, select "UW Student Jobs-Non Madison Location"

Posting Location (Posting Details)

• This field will be auto-populated with "UW-Madison".
• Do not change this field.

Qualifications (For Criminal Background Checks)

• If the student position is considered a Position of Trust they must successfully complete a criminal background check (CBC) before an offer of employment is accepted.
• Criminal Background Check Policy
• If you need a CBC for your student, please enter "Employment will require a criminal background check" into the Qualifications section of the job posting.
• If you are unsure if a position requires a background check, consult with ASU.

Select Applicant Form

• Select "UW Accelerated Application (Personal Information Only)" if you already have identified the individual(s) you want to hire.
• Select any of "UW General Application" options if you plan to conduct an open recruitment.
• You also have the option to customize the application form.

Job Sourcing Information 

• Follow the instructions found on the Student Employment Office's Tutorial Job Card - Sourcing Information
• This is a required section
• All fields must be completed in this section. You must make at least one selection under "Job Outcomes" and under "Job Categories."
• Internal Hires: If you have already identified the individual you wish to hire and do not wish to openly recruit, you can make the job posting hidden (details found on the Student Employment Office's Tutorial Job Card - Sourcing Information.. This will make the posting visible only to those with the job number.
• To adjust the closing date/application deadline date after the job has been made public, contact student.employment@finaid.wisc.edu. 

User Fields (Required)

Approval Process (Required)

Follow the approval process assigned to your division:

ATP, CC&MS, ODMAS, OHR, and VCFA

• Select “Double Divisional Approval” for the Approval Process
• Hiring Manager Field: You can list your name
• 1st Divisional Approval Field: Type the of the Director of your Program/functional area and click the magnifying glass to search. Contact asu.hr@ohr.wisc.edu if you have questions on this field.
• 2nd Divisional Approval Field: Type asu.hr@ohr.wisc.edu and click the magnifying glass to search. Asu.hr@ohr.wsc.edu should always be listed in the final divisional approval field.
• Student Employment Admin Team Field: The student.employment@finaid.wisc.edu email address will automatically populate as the fourth and final approval. DO NOT REMOVE. The Student Employment Admin Team will always need to be the final approver.

Division of Diversity, Equity, and Educational Achievement (DDEEA)

• Select “Triple Divisional Approval” for the Approval Process
• Hiring Manager Field: You can list your name
• 1st Divisional Approval Field: Type the name of the Director of your Program/functional area and click the magnifying glass to search. Contact asu.hr@ohr.wisc.edu if you have questions on this field.
• 2nd Divisonal Approval Field: Type the name of Wendi Marchiando Speed and click the magnifying glass to search.
• 3rd Divisional Approval Field: Type asu.hr@ohr.wisc.edu and click the magnifying glass to search. Asu.hr@ohr.wisc.edu should always be listed in the final divisional approval field.
• The Student Employment Admin Team (student.employment@finaid.wisc.edu) will automatically appear as the fifth and final approval. DO NOT REMOVE. The Student Employment Admin will always needs to be the final approver.