UW-Madison Box - Collaboration

Sharing Files and Folders

Box offers several different options for sharing files and folders with other people.

  • To share files and folders with other users, please see: Creating Shared Links

    In addition to the article above, please also note the following:

    • You can use the instructions above to share with any Box user, including those outside of UW-Madison; however, non-UW Box accounts will not automatically populate in the email address field.
    • It is recommended that you enter a user's standard WiscMail address (i.e. netid@wisc.edu) when adding them as a collaborator. WiscMail Plus addresses will only work if the account owner has specifically registered this address as an alias within Box.
    • For instructions on registering your own WiscMail Plus account as an alternate address for Box, please see: UW-Madison Box - Linking Alternate Addresses

Return to top

Shared Links

Shared links provide an easy way to grant access to your files and folders. By leveraging a variety of additional permissions options, you can use shared links to facilitate many levels of access and collaboration.

For information on generating shared links and customizing permissions, please see: Shared Link Settings

Return to top

Collaboration Folders

If you know that you will be collaborating on multiple files with the same group of people, you have the option of creating a collaboration folder to easily organize your files while also managing collaborator permissions.

For instructions on creating folders and enabling collaboration, please see: Create New Files And Folders

Return to top

Advanced Collaboration Features

There are a number of settings that allow you to customize permissions and view options for collaboration. For more information on the various options available to you, please see: Folder Settings and UW-Madison Box - Folder Structure and Permissions

Return to top

For more information on issues related to collaboration and sharing, please see: Collaboration Frequently Asked Questions

Collaboration Permissions

In Box, permissions are generally set using access levels, which essentially equate to "roles". Each one of these roles entails a specific set of actions that a user with that access level can perform.

For a breakdown of the actions that can be performed by users who are granted these various access levels, please see: Understanding Collaborator Permission Levels

Return to top

Project Directories

In addition to user-based enterprise Box accounts, UW-Madison Box also offers the option to request a project directory for long-term group collaboration. For more information on how project directories work and how you can request one, please see: UW-Madison Box - Project Directories

Return to top




Keywords:box.com box.net dropbox uwmadison accounts shared sharing items files folders links advanced collaboration collaborating collaborate features permissions projects groups departmental directory directories embed widget   Doc ID:33539
Owner:Jeannine B.Group:Box
Created:2013-09-18 12:49 CDTUpdated:2018-05-11 13:31 CDT
Sites:Box, DoIT Help Desk, DoIT Tech Store
Feedback:  5   5