UW Madison Enterprise Box Service Terms of Use

The following UW Madison Box Terms of Use are the appropriate use guidelines for all UW Madison Enterprise Box Service users.

UW Madison’s Enterprise Box Service
Terms of Use

Welcome to UW Madison’s Enterprise Box Service. We are excited to be able to offer you this service, and hope that you will find it beneficial for you in your studies and employment. As you log in for the first time, we want you to be aware of some of the rules of the road for usage. In addition to the terms for computer usage that you agreed to when you activated your NetID, there are some additional rules specific to usage within Box. In addition to the UW Madison Enterprise Box Terms of Use, Users are also subject to the Box.com End User Terms of Service.

By logging in and using Box, you are agreeing to adhere to the following terms of service:

  1. Responsible Use

    Personal Box accounts cannot be used to store HIPAA protected data (Protected Health Information, PHI), regardless if they were setup through UW-Madison or through a non-campus account. Specialized UW-Madison Enterprise Box Services are available for use with HIPAA protected data. See KB Article 66391 for additional requirements and getting started.

    In general, UW-Madison Enterprise Box is suitable for sensitive information as long as the appropriate permission controls are in place. You should NOT store restricted data on this service. Please see Data Governance Classifications of Data for specific data definitions

    Individuals using this service are required to:

  2. System Use

    • UW Madison’s Enterprise Box Service is available only to active UW-Madison students, faculty, staff with a UW Madison Office365 email account. Emeritus staff and Retirees with IT Services also retain access to the Box Service. Alumni are not eligible for the Box Service
    • You are responsible for the integrity of your data files.
    • We recommend that you keep backup copies of your critical files on other media, such as a local hard drive, CD-ROM, and/or zip disks. In the unlikely event that there is a system outage, your online files will not be accessible until service returns.
    • Before you leave the University, be sure to download copies of your data to other media, such as a local hard drive, CD-ROM, and/or zip disks.
    • UW Madison Enterprise Box administrators will verify your eligibility after each fall and spring semester begins. If you are no longer eligible for UW Madison Enterprise Box at those times, your files will be deleted.
    • UW Madison Enterprise Box allows for unlimited storage.

  3. Privacy Statement

    UW-Madison respects the legitimate privacy interests of UW Madison Enterprise Box Users within appropriate limits for educational, ethical and legal reasons.

    • UW Madison Enterprise Box administrators routinely monitor the volume of UW Madison Enterprise Box traffic for system management purposes.
    • Usage may also be subject to security testing and monitoring.
    • If the University receives a credible report that a violation has occurred, or if, in the course of managing the service, discovers evidence of a violation, then the matter will be referred for investigation, University disciplinary action, and/or criminal prosecution.
    • Complaints that specific material violates the law or University policy should be reported to The Office of Cybersecurity:


    • If you are employed by the University, you should be aware that any documents that you save or publish in the UW Madison Enterprise Box may be subject to the Wisconsin Open Records Act. For more information on the Records Management, please go to:


Keywords:box terms use enterprise hipaa hippa protected data   Doc ID:33978
Owner:Jeannine B.Group:Box
Created:2013-09-25 10:23 CDTUpdated:2018-05-31 12:07 CDT
Sites:Box, DoIT Help Desk, DoIT Tech Store
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