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CALS Email Lists (Google Groups)
CALS IT maintains the below distribution lists for use by CALS Administration and CALS departments/centers for official university business:
CALS Lists used College-wide
| List Name/Address | Description | Population | Update Frequency | Owner | Restricted? |
|---|---|---|---|---|---|
cals_building_managers@g-groups.wisc.edu |
CALS Building Managers | Building Managers of CALS sites | Twice per year | Dean's Office | Yes |
cals-center-admins@g-groups.wisc.edu |
CALS Center/Program Administrators | CALS Center & Program Administrators as identified by Dean's office for correspondence. | As needed | Dean's Office | No |
cals-center-directors@g-groups.wisc.edu |
CALS Center & Program Directors |
CALS Center & Program Directors as identified by Dean's office for correspondence. May not be an inclusive list. Automatically includes the dean's leadership team | As needed | Dean's Office | No |
cals-ctrdirs-admins@g-groups.wisc.edu |
CALS Center Directors & Administrators | Contains both CALS Center Directors & Center/Program Administrators | As needed | Dean's Office | No |
cals-chairs@g-groups.wisc.edu |
CALS Department Chairs | Academic Department Chairs. Automatically includes the dean's leadership team | As needed | Dean's Office | No |
cals-dept-admin@g-groups.wisc.edu |
CALS Department Administrators | CALS Academic Department Administrators | As needed | HR | No |
cals-it@g-groups.wisc.edu |
CALS IT Staff | IT staff in CALS Administration, Departments & Centers | As needed | CALS IT Office | No |
cals_allstaff@g-groups.wisc.edu |
CALS Staff | All Faculty & Staff in CALS (A07) (all appointment types except for SH) | Daily/Monthly | Administration | No |
cals_dept_payroll_coords@g-groups.wisc.edu |
CALS Departmental Payroll Coordinators | CALS Dept Payroll Coordinators as defined by CALS HR. Automatically includes CALS HR staff. | As needed | CALS HR | Yes |
cals_extension@g-groups.wisc.edu |
CALS Extension Faculty & Staff | CALS Extension Faculty & Staff | As needed | Dean's Office | No |
cals_financials@g-groups.wisc.edu |
CALS Accountants & Financial Specs | Accountants, Financial Specialists, Univ Grants & Contract Specialists and other financial staff in CALS (A07) | Daily | Business Services | Yes |
cals_research_admins@g-groups.wisc.edu |
CALS Departmental Research Administrators | Research Administrators in A07 | As needed | Research Division Pre-Award | Yes |
ecals-distribution@g-groups.wisc.edu |
eCALS Distribution list | Parent distribution list for eCALS newsletter | As needed | Communications Program | Yes |
ecals-extras@g-groups.wisc.edu |
eCALS extras list | Self-subscribing distribution list for the eCALS newsletter | Self-subscribing | Communications Program | No |
CALS Committees
| List Name/Address | Description | Population | Update Frequency | Owner | Restricted? |
|---|---|---|---|---|---|
cals_apc@g-groups.wisc.edu |
CALS Academic Planning Council Members | APC Committee Members | As needed | Academic Affairs | Yes |
cals_casi_members@g-groups.wisc.edu |
CALS CASI Committee Members | CASI Committee Members | As needed | Dean's Office | Yes |
cals_edc_announcements@g-groups.wisc.edu |
CALS Equity & Diversity Committee Announcement List | Self-subscribing distribution list for EDC announcements/activities | Self-subscribing | Dean's Office | Yes |
cals_edc_diversityreps@g-groups.wisc.edu |
CALS Equity & Diversity Committee Dept Diversity Reps | CALS Diversity Representatives | As needed | Dean's Office | Yes |
cals_equitydiversity@g-groups.wisc.edu |
CALS Equity & Diversity Committee | Equity & Diversity Committee Members | As needed | Dean's Office | Yes |
cals_facilitiescommittee@g-groups.wisc.edu |
CALS Facilities Committee | CALS Facilities Committee members | As needed | Dean's Office | Yes |
cals_ipc@g-groups.wisc.edu |
CALS Global Programs Committee | CALS Global Committee members | As needed | CALS Global Director | Yes |
CALS Undergraduate and Graduate Program Lists
| List Name/Address | Description | Population | Update Frequency | Owner | Restricted? |
|---|---|---|---|---|---|
cals-advisors@g-groups.wisc.edu |
CALS Undergrads Advisors | Advisors of CALS Undergraduates as defined by SIS | Daily | Academic Affairs | Yes |
| cals-faculty-instructors@g-groups.wisc.edu | CALS Faculty Instructors | Appointment type = FA020, FA030, FA040, FA050 in CALS (A07) | Daily | Academic Affairs | No |
| cals-staff-instructors@g-groups.wisc.edu | CALS Staff Instructors | Appointment type = TL020, TL022, TL024, TL025, TL026, TL027, TL031, TL055, TL056 in CALS (A07) | Daily | Academic Affairs | No |
| cals-student-instructors@g-groups.wisc.edu | CALS Student Instructors | Appointment type = SA004, SA011, SA012 in CALS (A07) | Daily | Academic Affairs | No |
| cals-all-instructors@g-groups.wisc.edu | CALS All Instructors | All Faculty, Staff, and Student Instructors | Daily | Academic Affairs | No |
cals-grad-directors@g-groups.wisc.edu |
CALS Graduate Program Directors | All CALS Graduate Program Directors as identified in MyGradPortal | Twice yearly | Dean's Office | No |
cals-grad-coordinators@g-groups.wisc.edu |
CALS Graduate Program Coordinators | All CALS Graduate Program Coordinators as identified in MyGradPortal | Twice yearly | Dean's Office | No |
cals_gradstudents@g-groups.wisc.edu |
CALS Graduate Students | CALS Graduate Students as defined by SIS | Daily | Administration | No |
cals_honors@g-groups.wisc.edu |
CALS Honors Students | CALS Undergraduates in student group HALS | Daily | Academic Affairs | Yes |
cals_undergrads@g-groups.wisc.edu |
CALS Undergraduates | CALS Undergraduate students as defined by SIS | Daily | Academic Affairs | Yes |
cals_partner_meeting@g-groups.wisc.edu |
CALS Academic Affairs Partner List | CALS Advisors and other Advising Partners | As needed | Academic Affairs | Yes |
Ag Hall Occupants and CALS Administration Business Units Lists
| List Name/Address | Description | Population | Update Frequency | Owner | Restricted? |
|---|---|---|---|---|---|
ag_hall@g-groups.wisc.edu |
Ag Hall occupants | Staff located in Ag Hall (bldg: 0070). Includes all staff populations including SH positions. | 1st Monday of the month | Administration |
No |
ag_hall_second_floor@g-groups.wisc.edu |
Ag Hall second floor occupants | CALS staff located in Ag Hall on the second floor (bldg: 0070). Includes Business Services, HR, IT, Research, and CALS Global staff | As needed | Administration | No |
| aghall-eastfirstfloor@g-groups.wisc.edu | Ag Hall east first floor occupants | CALS staff located in Ag Hall on the east side of the first floor. Includes the Dean's Office and External Relations | As needed | Administration | No |
| ag-hall-room-240@g-groups.wisc.edu | Ag Hall Room 240 occupants | CALS staff located in Ag Hall, Room 240. Includes Business Services, Research, and CALS Global staff | As needed | Administration | No |
| cals-administration-staff@g-groups.wisc.edu | Ag Hall CALS Administration Staff | CALS Administration Staff located on the 1st and 2nd floors of Ag Hall. The lists contains aghall-eastfirst@g-groups.wisc.edu, calsacademicaffairsstaff@g-groups.wisc.edu , and ag_hall_second_floor@g-groups.wisc.edu | As needed | Administration | No |
cals-lan@g-groups.wisc.edu |
CALS IT Customers | College Admin staff and other customers supported by CALS IT | As needed | CALS IT Office | No |
cals_business_services@g-groups.wisc.edu |
CALS Business Services | CALS Business Services staff | As needed | Administration | No |
cals_hr_assistants@g-groups.wisc.edu |
CALS HR Assistants | CALS HR Assistants as defined by Associate Dean - HR | As needed | CALS HR | Yes |
cals_hr_managers@g-groups.wisc.edu |
CALS HR Managers | CALS HR managers as defined by Associate Dean - HR | As needed | CALS HR | Yes |
cals_hr_staff@g-groups.wisc.edu |
CALS HR All Staff | CALS Associate Dean - HR, managers, assistants, student hourly staff | As needed | CALS HR | Yes |
| cals-admin-it@g-groups.wisc.edu | CALS IT Staff | CALS IT Staff who report to the CALS IT Director | As needed | CALS IT Office | No |
| cals-research-staff@g-groups.wisc.edu | CALS Research Staff | CALS Research Division staff | As needed | CALS IT Office | No |
ARS Lists
| List Name/Address | Description | Population | Update Frequency | Owner | Restricted? |
|---|---|---|---|---|---|
ars_crop_users@g-groups.wisc.edu |
CALS Faculty, Staff doing crop research at ARS facilities | CALS faculty & staff using ARS facilities for crops. Population data per ARS Headquarters (Peters). | Every 2-3 months | ARS Headquarters (Peters) | Yes |
ars_users@g-groups.wisc.edu |
CALS Faculty & Staff users of ARS facilities | CALS faculty & staff using ARS facilities. Population data per ARS Headquarters (Peters). | Every 2-3 months | ARS Headquarters (Peters) | Yes |
cals_ars_officemgrs@g-groups.wisc.edu |
CALS ARS Office Managers | Office Managers at the CALS Ag Research Stations | As needed | ARS Headquarters | No |
cals_ars_superintendents@g-groups.wisc.edu |
CALS ARS Superintendents | Superintendents of the CALS Ag Research Stations | As needed | ARS Headquarters | No |
Lists for HRS Employee Class
See https://kb.wisc.edu/cals/hr/internal/76198 for more details.
| List Name/Address | Description | Population | Update Frequency | Owner | Restricted? |
|---|---|---|---|---|---|
| cals-supervisors@g-groups.wisc.edu | CALS Supervisors and Managers | CALS Supervisors and Managers | As needed | CALS HR | No |
cals_as@g-groups.wisc.edu |
CALS Academic Staff | All AS appointments in CALS (A07) | Daily | Administration | No |
cals_class@g-groups.wisc.edu |
CALS University Staff | All University Staff Appointments (permanent, project, LTE) in CALS (A07) | Daily | Administration | No |
cals_et@g-groups.wisc.edu |
CALS Employees in Training | Employees in Training (ET) Appointments | Daily | Administration | No |
cals_fac@g-groups.wisc.edu |
CALS Faculty | All CALS Faculty as determined by CALS Dean's Office Faculty Information System | 1st Monday of the month | Administration | No |
cals_li@g-groups.wisc.edu |
CALS Limited Appointments | Appointment type = LI in CALS (A07) | Daily | Administration | No |
cals_ot@g-groups.wisc.edu |
CALS Other (OT) Appointments Excluding OT2 | Appointment type = OT1, OT3, OT4 in CALS (A07) | Daily | Administration | No |
cals_ot2@g-groups.wisc.edu |
CALS Other (OT) Zero Dollar Appointments | Appointment type = OT2 in CALS (A07) | Daily | Administration | No |
cals_sa@g-groups.wisc.edu |
CALS Student Assistants | Appointment Type = SA in CALS (A07) | Daily | Administration |
List Usage
Click on the list email address from the table or copy/paste to your email client to generate a new message to the desired list. Once you hit "send message", the email will be distributed to all members of the list.
List Restrictions
Most lists are "moderated" which means that the list administrator(s) in CALS IT needs to "release" the sent email messages before the messages are distributed to the list members. This is done to avoid spam being automatically sent to the lists. In addition, there are a few lists designated as "restricted". Sending to these lists will require additional approval from the list owner since these designated lists have specific purposes. All submissions to these lists must also follow UW System Acceptable Use of IT Resources Policy and may be subject to additional review before approval & release to the list is granted.
List Membership
If you are interested in a membership listing for any of the lists above, please send an email to helpdesk@cals.wisc.edu with a brief explanation of intended use.