CALS DDO - Points of Contact - Business/Financial Services

This document outlines the points of contact for the Office of Business Services within the College of Agricultural and Life Sciences.

Updated November 2021

For more detailed information about this series of documents, please return to the CALS DDO - Points of Contact - Overview.

Overview:

calsfs@cals.wisc.edu
CALS Business Services strives to be a model service organization by providing cost effective and quality services on a timely basis, improving communication with the customers we serve, ensuring the integrity and wise use of the fiscal, human, and physical resources of the college, providing training programs that are informative and will enhance the productivity of departmental staff, improving our technological skills to promote efficacy and efficiency, and creating a positive work environment that allows personnel to collectively and individually complete their job responsibilities and achieve their full potential.

Staff:

Angela (Angie) Seitler, Associate Dean for Finance and Administration
  • Oversees the college's administrative operations of CALS Business Services, CALS Human Resources, CALS IT, and the Wisconsin Agricultural Experiment Station
  • Plans, directs, and manages strategic planning initiatives for college finance and administrative functions
  • Develops, recommends, and implements approved policies and procedures, and ensures strategic alignment
  • Responsible of all aspects of college budgeting, financial planning, human resources, data management, information technology, and post-award financial operations, compliance, and audits
  • Responsible for all funds distribution, balances, expenditures, and reporting for the college
Sandy Fowler, Assistant Dean for Business Services and Post-award Operations
608-262-3947, sandy.fowler@wisc.edu
  • Manages accounting staff
  • Responsible for policy and procedure development
  • Divisional Effort Coordinator
  • Official Function and Accountable Plan approval
  • Post-award administration oversight
  • Divisional purchasing card management and travel coordinator 
Deb Juneau, Assistant Dean for Budget and Finance
  • Manages accounting and budget analysis staff
  • Responsible for policy and procedure development
  • Approves all revenue-generating activities
Casey Hillmer, Assistant Director, WAES
  • Responsible for the annual Hatch, Hatch Multistate, McIntire-Stennis, and Animal Health Call for Proposals process and Hatch and McIntire-Stennis Capital Exercise
  • Responsible for all Hatch, Hatch Multistate, McIntire-Stennis, and Animal Health financial reporting to USDA
  • Distributes the Hatch and McIntire-Stennis startup commitment funding
  • Manages the REEport and Plan of Work reporting requirements for the college Hatch, Hatch Multistate, McIntire-Stennis, and Animal Health Programs
  • Responsible for Gift in Kinds
Ann Bourque, Policy/Planning Analyst
608-262-2084, ann.bourque@wisc.edu
  • Responsible for providing analytics needed for decision making, including interpreting metrics and reporting strategies
  • Advise on the implementation of new information collection systems and changes
Brandon Blackburn, Accountant
  • Academic Affairs, CALS Administration, CALS Conference Services, CALS Global, CALS External Relations/Communication, Horticulture, Ag Research Station, Dairy Innovation Hub (Divisional Approver) 
Marci-Rae Kukula, Accountant
  • Entomology, F&WE, Plant Pathology, Russell Labs Center, AAE, Center for Coops, Center for Dairy Profitability 
Alex Nelson, Accountant
608-890-0178, alex.nelson@wisc.edu
  • Dairy Innovation Hub finance and administrative support
Dave Stange, Accountant
608-262-7522, dmstange@wisc.edu
  • Biochemistry, Center for Dairy Research, Agronomy, Center for Integrated Agriculture (CIAS), Life Science Communication, Veterinary Medicine (AHABS), Wisconsin Crop Innovation Center (WCIC), Family Resources (SoHE), Dairy Forage Research Center
Pamela Thompson, Office Operations Assistant
  • SWAP requests
  • Website management 
  • Key and building access management
Limin Tang, Accountant
608-262-8666, limin.tang@wisc.edu
  • Biological Systems Engineering (BSE), Community & Environmental Sociology, Genetics, Soil Science, Land Information & Computer Graphics Facility 
Noelle Wilharm, Accountant
  • Bacteriology, Food Research Institute, Food Science, Animal & Dairy Sciences (including MSABD), Nutritional Sciences

Responsibilities:

  • Administrative process redesign
  • Annual budget process
  • Audits
  • Agricultural Research Stations
  • CALS Financial Networking group
  • CALS interview expenses/support
  • CALS moving expenses/support
  • Capital equipment inventory/property control
  • Cash advances
  • Cash handling
  • Check scanning
  • Check deposits (central drop off, pick-up, and processing)
  • Cost share commitments and expense tracking
  • Cross-college - department ID changes (after project is awarded)
  • Custodial funds
  • Distribution of CALS internal competitions funding (ARS internships, bridge funding, Consortium for Extension and Research in Agricultural and Natural Resources (CERANR), Nuzum Kickapoo Valley, Pound Research, and WCIA/CALS/WARF Plant Germplasm)
  • Direct payments (DPs)
  • E-reimbursement and audits
  • Educational Innovation (EI) budgeting and allocation distribution
  • Effort reporting/ECRT including commitments and issues
  • Equipment donations and loans
  • Exceptional circumstances (after project is awarded)
  • Exceptional purchasing requests
  • Fee-for-service activities
  • Fellowships (after project is awarded)
  • Financial reporting
  • Fringe issues
  • Gifts deposits and management
  • Gifts-in-kind
  • Grants.gov
  • HRS overpayment corrections
  • Indirect cost return distribution
  • Interdepartmental billings
  • Internal controls
  • Multistate travel
  • NIMSS access
  • Non-salary and salary cost transfers
  • No-cost extensions
  • Payments to individuals (PIRs)
  • PI changes - transfers, retirements, effort reductions (after the project is awarded)
  • Plan of work
  • Policies and procedures
  • Purchasing card distribution, management, and audits
  • Purchase orders (POs) and associated forms
  • Official Functions and Expense Prior Approvals
  • Overall purchasing processes (training, approval, and audit)
  • Re-budget requests (after the project is awarded)
  • REEport reporting
  • Research administrator training for CALS
  • Research.gov/NSF Fastlane
  • Research policy (after the project is awarded)
  • Retention commitments
  • Revenue deposits and transfers
  • Revenue producing activities (RPAs)
  • Risk management for business services agreements
  • Shared grants (subcontracts to UW-Extension & other UW System schools - after the project is awarded)
  • Shop@UW/MDS approvals
  • Startup commitments
  • Sub-award modifications (after-the-award)
  • Sub-invoice reviews
  • Summer session/term budgeting and allocation distribution
  • Terms and conditions review for grants and contracts (after the project is awarded)
  • Training grants (after the project is awarded)
  • Travel-related matters, including 90-day exception requests
  • Unallowable tuition remission review and transfers
  • University of Wisconsin-Foundation - fund deposits and transfers to UW-Madison
  • University of Wisconsin-Foundation - financial system access
  • University of Wisconsin-System Trust funds
  • USDA-ARS specific cooperative agreements (after the project is awarded)
  • USDA-ARS task orders
  • Website Management
  • Wisconsin Distinguished Graduate Fellowships (WDGFs)
  • Wisconsin state agency grants and contracts (after the project is awarded)
  • WISER
  • WISPER



Keywords:college of agricultural and life sciences, dean's office, deans, admin, agriculture, contacts, units, finance, budget, reporting, accounting, accountant, account   Doc ID:96914
Owner:Tara D.Group:CALS Dean's Office
Created:2020-01-07 12:21 CSTUpdated:2022-02-14 10:29 CST
Sites:CALS Dean's Office
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