Microsoft Teams - Uploading, Editing, and Deleting Files

File sharing in Teams is an effective way to simply share your work with your team, as well as a useful way to collectively edit a variety of documents.

Files

File sharing in Teams is an effective way to simply share your work with your team, as well as a useful way to collectively edit a variety of documents.


Uploading a file

  • Navigate to the chat or team channel that you want to upload the file to.
  • Click on the paperclip icon below the chat bar.
    • Here you can upload files from a variety of locations.
  • After finding the file, you can add a message by typing in the chat box, and you can send both the file and the message as one chat.
  • You can add multiple files to one message and send them at the same time.
  • Click the three dots next to any of the uploaded files to edit them (within Teams or within the actual app that the document stems from), download any of the files, or make a tab for the file.
    • “Edit in Teams” brings you to a page inside of the Teams client where members of your chat/Team can edit the same file in real time. Any changes made to the document are saved automatically and anyone inside of that specific chat or team can make changes to the document.
    • “Make this a tab” adds a new tab to your conversation wherein the document will be located for easier access. Everyone in the conversation/team will be able to see this tab and can edit the document from there.
  • On the tab created for the document, users are able to rename or remove the tab from the conversation.
  • On the files tab of any chat/team chat is where uploaded files can be viewed and edited/downloaded. You can also upload files from this page.
  • Clicking on the three dots next to the file name (on the files tab within your conversation) will allow you to move/copy a file from one location to another.
    • To move/copy a file, keep clicking on the up arrow and or teams/channels until you get to the desired location.
  • To view any files that have been shared within any teams/chats, click on the File tab on the left side of Teams.
  • Under recents, you’ll see all files that have been shared in any teams/chats you are a part of.
Deleting a file
Simply deleting the message in which the file was attached will not actually delete the file.
  • In order to delete a file, navigate to the files tab within the specific team/chat where the file is located.
  • Click the three dots next to the file you’d like to delete and click “Delete”. This will delete the file for everyone in the group.




Keywords:Teams   Doc ID:92175
Owner:Tom H.Group:College of Agricultural & Life Sciences
Created:2019-06-04 10:40 CSTUpdated:2020-06-29 08:35 CST
Sites:College of Agricultural & Life Sciences
Feedback:  16   176