Topics Map > Staff Handbook > Admission & Fee Policies and Procedures

Withdrawal or Termination of Enrollment

Families wishing to withdraw their child from the UW Child Development Lab must provide a minimum of 30 days written notice and are responsible for tuition payment for the entire enrollment period, including the notice period. In exceptional cases, a child may be suspended or asked to leave the program if their behavior negatively impacts the well-being of others, or if there are concerns regarding safety or the staff's ability to meet the child's needs. Such decisions will involve prior consultation with the family, and a written notice will be provided, allowing typically a two-week period to arrange alternative childcare. Immediate termination may occur in situations deemed extremely detrimental to the child or others. Additional grounds for termination include non-payment of tuition, non-compliance with center policies (such as incomplete enrollment forms, failure to follow grievance procedures, habitual lateness, non-compliance with health care policies, and inappropriate behavior on school grounds). All relevant policies are detailed in the enrollment contract and the Policy & Procedures Manual.

3. WITHDRAWAL OR TERMINATION OF ENROLLMENT133 

    1. Withdrawing from the Program

    Families withdrawing a child from the program must give a minimum of 30 days written notice. Families are responsible for payment of tuition for the entire time the child is enrolled including the required 30-day notice period.

    1. Center Suspension or Termination of Enrollment

    The UW Child Development Lab makes every effort to ensure each child’s and family’s needs are well matched with the philosophy of the program. In rare cases a family may be asked to leave or be suspended from the Center. A decision to terminate a child’s enrollment will not be made without prior consultation with the child's family. If the decision is to terminate a child’s enrollment, the family will be given a written notice to this effect. In most cases, the family will be given a two-week period to make other child care arrangements, however management reserves the right to terminate a child’s enrollment at any point in time in a situation determined to be extremely detrimental to the child concerned or the other children or staff in the program. Families are financially responsible for tuition covering the period of attendance. The following examples are reasons a child or family may be suspended or asked to leave the program:

      1. The child's behavior is having a consistent negative effect on the well- being and development of other children. Factors to be considered in this decision will include: the possibility of danger to the child or others in the class, the impact of the problematic behavior on the rest of the classroom, availability of resources to the center, ability of staff to meet the child's' needs, and willingness of the family members to work with the staff and/or to get outside help. (For additional information see the Policy & Procedures Manual, section on Children with Special Needs)
      2. Non-payment of tuition and fees
      3. Non-compliance with Child Development Lab policies and procedures such as, but not limited to:
        • Failure to provide the required enrollment forms.
        • Failure to address complaints through the proper grievance procedure as outlined in section VI. #G. of the Program Policy and Procedures Staff Handbook
        • Habitual lateness of arrival for child pick-up
        • Non-compliance with Health Care Policies
        • Inappropriate behavior by family on school grounds
    1. Withdrawal and termination policies statements are included in each contract.

    Keywords:
    withdrawal, termination, suspension, contract 
    Doc ID:
    143092
    Owned by:
    Katie M. in UW Child Development Lab
    Created:
    2024-10-16
    Updated:
    2024-11-20
    Sites:
    UW Child Development Lab