CHM Facilities - Reserving a Room

Please follow the instructions below to reserve a room for meetings, research, or other events for the Center for Healthy Minds at the Kennedy Building.

Rooms can be reserved by anyone in the Community through YAROOMS, an online scheduling tool.

Once you are a user, you can view room options and availability and make reservations. See below for how to create an account, booking instructions, tips, and more information.

Getting set up in Yarooms:

To register as a user for YAROOMS, email a request to the building account building@chm.wisc.edu

1. You will receive an email to complete your account set-up.
2. The first time you log-in, you'll be asked to agree to Terms & Conditions, you can say Yes.
3. Now you can log-in anytime to make reservations! Save/remember the link to the log-in page: https://center-for-healthy-minds.yarooms.com OR one of the short links: http://go.wisc.edu/chmreservations http://go.wisc.edu/kennedyreservations

Room Booking instructions:

To make a room reservation in the Kennedy building, log-in to the Yarooms CHM page: https://center-for-healthy-minds.yarooms.com

1. The main page will show a calendar with the meeting rooms listed vertically at left and the dates listed horizontally across the top. Notice you can change your calendar view between Daily, Weekly, or Monthly under "Schedule" in menu at left.
2. You can scroll down to view all room options and capacity, and click on the icon in the lower right hand corner of each room listing to view a snapshot of the room's location on the Kennedy map.
3. To book a room, 2 ways:
   1. QUICK BOOK: Hover over the desired room and time slot, click "+"
   2. SEARCH FOR ROOM: Click on "Search room" under "Schedule" in menu at left, enter your meeting needs into search parameters
4. Enter your event info:

QUICK BOOK: A window, like the one pictured below, will open. Use this or click "Advanced" at lower right to open full screen with more options (e.g. Recurring events)

• Book Type: Choose from Meeting, Event, or Research.
• Book Title: A short, descriptive name
• Date, Start/End Time: Choose!
• Room: Choose!
• Description: **Enter your name here**--or the person in charge of booking this room--plus any additional info.
• --> Click "+ Book" to SAVE
  
  

FULL SCREEN: from "Search for room" or "Advanced" view (pictured below).

• Same as above...plus:
• Book resources: No need to enter anything, this just shows AV or other functional features of the room.
• Invite People: Please invite people to events via Google Calendar! (more on Gcal integration below) You're welcome to use Yarooms, too, but only in addition to Gcal.
• Add Recurrence + (very bottom of screen, on left): Here you can enter number of times you'd like the event to repeat, when, etc.
• --> Click SAVE

FULL SCREEN BOOKING

 Tablets:

We configured tablets with the Yarooms "roomreservation" app for use directly outside of a meeting space.

You can reserve rooms right at the tablet, or see future reservations for that room on it.

Rooms available for reservation:

This information is also included in Yarooms scheduling tool. Please refer to the maps in the Building Maps section of the linked page for locations within Kennedy.

All conference rooms have:

1. a jack activated for phone use,
2. a wall-mounted screen with HDMI hook-up, including standard adators (USB/DP/VGA)
3. a whiteboard

Phones and AV accessories available for check out through CHM Library.