Overview

There are a number of shared UW Google calendars for our Community. If you do not have access to them please use the procedure below to add the calendars and if you have problems contact Brendon Panke (bjpanke@wisc.edu) to be added. Most people at CHM use UW Google Calendar rather than Outlook Calendar. To do this, simply log into UW Google using your @wisc.edu account.

Instructions for Loging into your UW Google workspace account.  

Instructions for migrating to google calendar.

List of Shared Calendars

1. CHMI Community Calendar (community_chm@wisc.edu) - The Community calendar features all CHM and HMI events that may be of interest to the Community. These may be internal events or events at the University or beyond. Community Members are invited to all events unless the event states [Invite Only] in the title. If you are unsure about an event you can contact the person who created the event which is listed at the bottom of the event details.
   
2. CHM Vacation Calendar (cihm.vacation@gmail.com) - This is a calendar for CHM employees to indicate when they will be out for an entire day. This is for general awareness.
3. Front Desk Calendar (chm_front_desk_chm@wisc.edu) - This calendar is so everyone can see when admin undergrads will have their shifts and may be available to assist you. If you have more questions about how admin undergrads may be able to assist you please contact Brendon Panke (bjpanke@wisc.edu).

Adding Calendar to your Google Calendar Account

1. For this procedure to work you need to have had the calendar shared with you first. This should have happened during your onboarding.
2. Follow the instructions found on this page: Adding a google calendar. For the email address in step 3 of the linked instructions use the address next to the calendar name above in the list of shared calendars.

Editing Calendars

You should have permission to make changes to events on the CHMI Community Calendar and the CHM Vacation Calendar. This allows you to add events to the calendar yourself. Perhaps you are having a collaborator visit the building to present some research or are organizing an event that is open to the Community like a regular walk. You can add these to the calendar yourself. You should not remove events from the calendar unless you are the person who put them on the calendar or have spoken to the person who created the calendar.

Keeping Track of Events on the Community Calendar

1. To keep track of an event on the Community Calendar you should make it viewable on your google calendar by checking the box next to it in the "My Calendars" section on the left hand pane of your google calendar.
   
   
   
2. Find the event you are interested in on the calendar and click on the event. 
   
   
   
   
3. A box will pop up with details about the event. Click on the pencil icon at the top of the box to edit the event.
   
   
   
   
4. This will take you to a new screen where you can edit the details of the event. On the right of the screen there is a box with the text "add guests." Add your email to that box.
5. Your email should then appear in a list of guests below that box.
6. Click the blue save button at the top of screen.
   
   
7. If this is a recurring event (like Community Meeting) that you would like to continue to keep track of select "This and following events" or "All events."
   
   
   
   
8. If you are just adding yourself to the guest list select "Don't Send" when asked "Would you like to send update emails to existing Google Calendar guests?" However, if you are updating time, date, meeting location or other essential details that you want guests to have select "Send."