CHM HR - Undergraduate Student Hourly Paid Appointment Requests
Position of Trust Position of Trust is defined in the campus policy as: position with one or more of the following characteristics or responsibilities: access to vulnerable populations, property access, executive positions, financial/fiduciary duty, and legally mandated.
Student Help/Hourly Appointments
Workday Request Forms Process
Overview
The following walks through the “Workday Request” process step-by-step in Workday to request the hire or change to a paid student hourly employee.
- Lisa Wesley, HR Generalist will help facilitate the paid new hires in Workday and process job change requests as needed.
- Jane Lambert will continue to oversee the for credit student help appointments.
The request options you will use are:
- Request Direct Hire or Add Job
- Request Change Job (ie: increase in hourly rate, change supervisor)
- Request Termination or End Job
For questions for paid hourly student help employees, contact the department’s HR Generalist - Lisa Wesley
Requests submitted by CHM staff will automatically route to the CHM HR Generalist.
Faculty -- Please note if your home department is not with the Center for Healthy the workday process with route your request to your home department.
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You may use one of the following options to complete your request:
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Ask a CHM employee to submit the request on your behalf — this could be a Research Program Manager/Coordinator, Research Specialist or another staff member within your work unit
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Send an email with the required information directly to Lisa Wesley for entry and processing
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Work with Administrative Staff to submit the request on your behalf
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Workday Request Forms Process
1. From the Workday home page
Select Menu > under Organization select ‘Requests’
- This will open the Requests page
2. From the Requests page
Under Actions select 'Create Request'
- This will open the Create Requests window
3. From the Create Request Window
Select the 'Request Type' from the drop-down > then click 'Ok'
- Request Change Job
- Request Direct Hire or Add Job
- Request Termination or End Job
- This will open the selected requests type window
4. Fill out the request form with information
Direct Hire or Add Job (Please complete the following fields as indicated)
What is the effective date of this hire or additional job (Required)?
MM/DD/YY
Please allow a minimum of 7 business days to allow for processing and new hire orienation scheduling
If the hire requires expedited processing please reach out to the CHM HR Generalist to discuss options
What is the person's legal name (Required)?
First Name Middle Initial (or name) Last Name
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Important - please list your students Legal Name, other variations can lead to hiring the wrong student or duplicate entry errors
Is this person an existing employee (Required)? If YES this is an existing employee, please enter the employee ID
######## (8 digit number)
- Ask is student is currently working elsewhere on campus or has worked in a employment capacity for UW in the past, if so please select "YES"
- If this is the student's first employment position with UW, please select "NO"
You can do a quick search in Workday to see if the student is currenty employed and view their employee ID
Please provide this person's email address (Required)
................@wisc.edu
Please provide this person's phone number
###-###-####
Who will this person report to (Required)?
First Name Last Name
- This shoud be a current CHM Supervisor.
- The individual noted will be responsible for approving the student hours each pay period
What is the employee type for this position?
Terminal Fixed Term
Employee's new end date (Required)
MM/DD/YYYY
- Please enter the end date intended
- If you are unsure how long your student may continue working use the month/day they plan to graduate - Fall - Dec xx, xxxx or Spring May xx, xxxx (feel free to use the last day of the month if it is a few years out)
- The official last day a student help employee may work is the last day of the bi-weekly period in which the conferral date falls in their final semester
What building is this position based in (Required)?
Center for Healthy Minds - 625 West Washington Ave
What is the job profile (official UW title) for this position (Required)?
Student Help
What is the business title for this position?
- EX: Title of Study - Student Help
- EX: Title of Work Unit - Student Help
- EX: Research Student Help
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- Please DO NOT use Research Assistant or Project Assistant (these titles are reserved for Graduate Students ONLY) - Research Student Help should be used for undergraduates
- Please DO NOT use Administrative Assistant (this title is reserved for University Staff Employess)
- Only use the title Student Help/Hourly - UW Business Title Guidelines
What is the pay rate type for this position (Required)?
Hourly
Please enter the pay rate for the position (Required)
$ ##.##
- $15.00 is the typical starting rate for CHM undergraduates
- Maximum pay rate: $25.00/hour.
- Pay over $20.00/ hour requires justification for advanced-level work requiring specialized knowledge, skills, or abilities.
- L&S Student Help/Hourly Hire (SH Process) - see page 3-4
- Graduate students may start at a higher rate due to the advanced level of the work
0 - ##
How will this position be funded (Required)?
GF0000#####
GR0000#####
PG0000#####
Please designate the funding percent split if needed
What is the compensation basis for this position?
12 month
Is this a position of trust?
No, CBC not required (most SH appointments)
- If the student's research or work falls under a Position of Trust designation, please consult with HR on the appropriate CBC check.
- Position of Trust is defined in the campus policy as: position with one or more of the following characteristics or responsibilities: access to vulnerable populations, property access responsibility, executive positions, financial/fiduciary duty, and legally mandated.
Please provide any additional comments for information for this request:
Open Text
Job Change
Details coming soon!
Terminate / End Job
Details coming soon!