Guide to Purchasing Items under $5000

Start here:

• Is this purchase necessary, reasonable, and allowable?
• Did you check if the item is available on Shop UW+?
  • If it is, order through Shop UW+. See HERE for information on how to use ShopUW+
• Please fill out the Purchasing Request Form 
  • This form is routed directly to the purchasing department. Note: CHM Purchasing (chm_purchasing@chm.wisc.edu) will send you an email to confirm your request was received, along with a copy. 
  • Check out the Business Purpose Guide!
• Fill out the Department Card Checkout Form if you will be making the purchase directly.

Purchasing Email

• chm_purchasing@chm.wisc.edu 
• Please contact this email for all purchase-related communication. It ensures efficient processing by our purchasing team.

Tax Exempt

• We cannot pay tax - remember to show tax exempt information to remove sales tax

Business Meals / Hosted Events

• See CHM Meetings & Events page

Printing

• If a printing job costs over $50 it MUST be ordered through Digital Printing & Publishing Services, or University Marketing.
• Use campus resources whenever possible for under $50 jobs

Software

• First, check UW Campus Software Library to see if a contracted vendor can meet your needs
• If not, then fill out this Risk Review Intake form
  • Any software must go through the Cybersecurity Review process and be approved BEFORE making the purchase (please allow plenty of time for this, usually ~1 month, sometimes more)
  • Contact help@chm.wisc.edu with any questions on the risk review process.

Travel & Reimbursements

• See CHM Travel & Reimbursement page

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