Microsoft 365 - Recommended tools to manage Inbox

This document provides a cheat sheet for a list of recommended tools to manage your Inbox.

Email Management Strategies

  • Rules

    - Office 365 (Outlook on the web | Outlook 2016 for Windows/MacOS) - Using Inbox Rules

    This document will provide instructions on how to use Inbox Rules to direct email flow in Outlook on the web, Outlook 2016 for Windows, and Outlook 2016 for MacOS.

    https://kb.wisc.edu/office365/73341

  • Focused Inbox

    - Use Focused Inbox to help you focus on the emails that matter most to you.

    It separates your inbox into two tabs—Focused and Other. Your most important emails are on the Focused tab while the rest remain easily accessible—but out of the way—on the Other tab. You’ll be informed about email flowing to Other, and you can switch between tabs at any time to take a quick look. Learn more.

  • Categories

    - Use categories in Outlook on the Web

    This document illustrates how to use categories to easily identify and group messages in Outlook on the Web.

    https://support.office.com/en-us/article/use-categories-in-outlook-com-a0f709a4-9bd8-45d7-a2b3-b6f8c299e079?ui=en-US&rs=en-US&ad=US

    • - Use categories in Outlook desktop client

    For complete details, review categories in Outlook for Windows or Mac desktop client.

  • Folders

    - Office 365 (Outlook on the web) - Working with mail/message folders

    See Microsoft support article for overview of mail folders.

  • To-Do/Tasks

    - Office 365 - Getting Started with Microsoft To-Do

    This document explains how to create a to-do list to help you increase your productivity.

    https://kb.wisc.edu/office365/76538

  • Calendar

    • Set aside time to send/read/reply to messages
    • Set up meetings for discussions that are better served instead of emails

    Introduction to the Outlook Calendar.

  • Groups

    - Office 365 - Getting Started with Groups

    This document explains how to create Groups in Office 365 to help you collaborate with your colleagues when writing documents, creating spreadsheets, working on project plans, scheduling meetings, or sending email.

    https://kb.wisc.edu/office365/52404


Keywords:
microsoft ms office365 o365 m365 microsoft 365 email calendar recommended tools to manage focused inbox rules categories folders to-do tasks calendar groups management strategies web app client outlook emails overview messages folders owa default create creating delete deleting manage managing move moving empty emptying add adding favorites mark as all read assign policy assigning policy rules ms To-Do ToDo tasks activity workflow plan planning productivity tasks lists distribution contacts collaboration members calendar email conversation subscribe outlook create outlook web group guest access external outside sender  
Doc ID:
81845
Owned by:
O365 S. in Microsoft 365
Created:
2018-04-24
Updated:
2023-02-02
Sites:
DoIT Help Desk, Microsoft 365