Topics Map > Human Resources

Making a Student Hire

The information included is relevant for BST members who make student hires in HRS. It includes links to the HRS page where you can locate workforce administration page and instructions on how to add an employment instance.

The information is for BST members making student hires (both new and rehires) and student hires which are paid as lump sums.  

The following links will walk you through making a hire by adding an employee instance.  When you are entering a new hire (not a rehire), you must add an empl instance.  Also, the link to the HRS page where you can locate the workforce administration page is also included for further instruction. 

Use the SH New Hire Checklist to track hiring actions

KB regarding adding an empl instance for Student Help Hires (new hires): 

KB regarding making a student hire (rehire): 

The link to HRS is below: 
https://www.hrs.wisconsin.edu/psp/hrs-fd/EMPLOYEE/HRMS/s/WEBLIB_PTPP_SC.HOMEPAGE.FieldFormula.IScript_AppHP? pt_fname=HC_WORKFORCE_ADMINISTRATION&FolderPath=PORTAL_ROOT_OBJECT.HC_WORKFORCE_ADMINISTRATION&IsFolder=true

If you need to pay a lump sum amount, the KB on adding additional pay can be found at the following link: 

You must also add the supervisor and backups so that they can approve the employees time.  Please see the KB on this at the following link:

You must also add the funding.  Please find the funding KB at the following link:




Keywords:Hire Empl Employee Instance Add HRS Hire New Hire Active Rows student hire lump sum payment Add an empl instance and additional pay for lump sum payments   Doc ID:68950
Owner:Diana R.Group:Division of Diversity, Equity & Educational Achievement
Created:2016-11-22 10:31 CDTUpdated:2018-05-23 13:38 CDT
Sites:Division of Diversity, Equity & Educational Achievement
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