Topics Map > Diversity Inventory Program (DIP) > DIP Glossary

Initiative Glossary


Summary of Document

The purpose of this document is to provide hands-on help for users while submitting initiatives into DIP. For users convenience and referencing purposes, the glossary is divided into 5 categories like the DIP application with an additional Frequently Asked Questions Section:

  • Background Information Glossary
  • Logistics Glossary
  • Contacts Glossary
  • Funding Glossary
  • Frequently Asked Questions

Users are welcomed to use "Ctrl + F" to search key words in this document for clarification. Within each fields, anchors are also provided of the appropriate field that has the corresponding definition. For other questions or key words that are not in this document, please contact *** for further assistance.

Background Information Glossary



Name used to identify the initiative.

The initials that represent the name, organization, or the like, that identifies the initiative (e.g., DIP, DDEEA, UHS).

Type Category that best characterizes your initiative.
Description Detailed description of the initiative, purpose of initiative and brief overview of the initiative (not to exceed1 page with 12 point fonts in Word).
Division (Department)-UnitUW-Madison division, department, school, or college responsible for initiative.
This initiative is on behalf a registered student organization (RSO)Indicate whether the initiative was created or maintained by a registered student organizations (RSO) which are groups or associations that are operated by students at UW-Madison who are registered with Center for Leadership and Involvement.
Founding DateDate the initiative was established (i.e., starting point).
Mission StatementA formal summary of the aims and values of the initiative or a live link, generally a paragraph or a few sentences.
Vision StatementA formal aspirational description of what your initiative would like to achieve or accomplish in the mid-term or long-term future, or provide a live link.
Website URLURL for official website associated with the initiative.
TagsLabels that help to sort similar initiatives into groups and helps users to find related initiatives in their search.

Logistics Glossary



Logistics FrequencyInformation on the initiative occurrences.
FrequencyThe number of times the initiative occurred, for example, one-time event, weekly event, annual event.
Start Date

The calendar date on which the initiative began.

End DateThe calendar date on which the initiative ended.
Logistics ParticipantsInformation on participants on the events associating with initiatives.
Participant CountEstimated number of people who participated in the initiative 
Participants ChargedWhether participants had to pay a fee to participate in the event.
Open to Non-Targeted PopulationsWhether the initiative is open to those that were not a part of the targeted audience, that is, if the initiative is member-exclusive only.
Target PopulationThe intended audience the initiative wants to approach/serve.
DemographicsCharacteristics of target population.
AbilityIndication of the ability statuses the initiative was targeting. 
EthnicityIndication of the ability statuses the initiative was targeting. 
Gender Indication of the ethnicities the initiative was targeting. 
Orientation Indication of the orientations the initiative was targeting. 
Race Indication of the race(s) the initiative was targeting. 
 SexIndication of the sex(s) the initiative was targeting. 

 Contacts Glossary



 Contact People

UW-Madison individual or departmental contact(s) for this initiative, like program coordinator, event director.


Additional explanation of the above individual, include department, organization or possible links for this person.

 Sponsors (People)

Individual or departmental contact for initiative sponsors.

Sponsors (Organization)

Department or agencies that sponsored this initiative event. You can search the name of the organization in the dialog box below.

 Affiliated Units

Department, school, college, organization or agencies that are affiliated with this initiative. You can search the name of the organization in the dialog box below.

General Information Glossary



 Goals Description of the purpose or intent of the initiative. The status of the goal could be ongoing, achieved, or not achieved.
 Measures of  Success Type of benchmark to access if the initiative has achieved the goal. If could be qualitative, quantitative or mixed. Each measure should have a title describing the metric, and a specific measure method. The notes section allows further explanations of the measurement.
 Human  Recourses

 General debrief about the human resources allotted to the initiative.

  • Total Staff: Number of staff members who have worked on this initiative
  • Total Staff Hours: Estimated total number of combined hours contributed by staff members
  • Total Students: Number of students who have worked on this specific initiative
  • Total Student Hours: Estimated total number of combined hours contributed by students
  • Total Faculty: Number of faculty who have worked on this specific initiative
  • Total Faculty Hours: Estimated total number of combined hours contributed by faculty members
  • Total Volunteers: Number of volunteers who have worked on this specific initiative
  • Total Volunteer Hours: Estimated total number of combined hours contributed by volunteers
  • Total Initiative FTE: number of full time equivalent persons assigned to the initiative full time for a year (e.g. A project with 3 staff assigned full time for 1 year has 3.0 FTE).
  • Average Number of Hours Spent per Week on Initiative: approximate measure of how many hours per week has been spent on the initiative




Grant Funding SystemThe Grant Funding System (GFS) in the Office of the Vice Provost and Chief Diversity Officer (OVPCDO) and the Division of Diversity, Equity and Educational Achievement (DDEEA) provides small grant allocations to support innovative projects. Select whether or not this initiative is funded by GFS.
Annual BudgetThe amount of money earmarked for the initiative annually.
UDDSUnit, Division, Department, Sub department)/Department ID is the sequence of numbers (6 digits) that identifies a specific campus department, program or entity.
FundThree digit code that identifies types of funding: FUND/DEPT/PROJECT/PROGRAM etc.
Program CodeThree digit code that identifies types of program: FUND/DEPT/PROJECT/PROGRAM etc.
Fiscal YearThe fiscal year that money has been spent on the initiative.
AmountThe amount of money that has been spent on the initiative this fiscal year

Keywords:Glossary, DIP Search, FAQ   Doc ID:72553
Owner:Torsheika M.Group:Division of Diversity, Equity & Educational Achievement
Created:2017-04-12 15:27 CDTUpdated:2020-02-24 14:25 CDT
Sites:Division of Diversity, Equity & Educational Achievement
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