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Payroll: Academic Staff and Limited Appointments

This is a page that describes payroll processes, entering your leave report, and includes a presentation on Employee Self-Service, and electronic leave reporting and request process.

Use these procedures and documents for payroll processes for faculty, academic staff, limited appointee's payroll. Payroll questions should always be directed first to your immediate supervisor and then to more general supervisors.  Supervisors can work with their BST Team Members if they have further questions. 

Presentation given at DDEEA Quarterly All-Staff on Monday, September 19, 2017 on Employee Self Service (ESS)




Employees Requesting Absences through Self Service (ESS) - Annual "A" Basis and "C" Basis Faculty/Academic Staff/Limited Appointment (FA/AS/LI) (Unclassified)

Employees will record absences (or No Leave Taken) through Absence Self-Service. This document outlines the procedure for submitting a full day, partial day, or a date range absence as an employee. This procedure will also instruct the employee on how to enter absences using multiple types of leave.


Entering an Absence (Employee):

This document will describe the process for an employee to enter a single partial day absence as well as a multiple day absence.


Entering ALRA Conversion Through ESS:

Employees using Employee Self Services (ESS) are able to enter their ALRA conversion election through Employee Self Service similar to entering leave time taken.


Entering FA/AS/LI (Unclassified) Leave Reports for employees working Summer Session or Service:

FA/AS/LI (Unclassified) employees working during the Summer Service or Summer Session will need to report leave ONCE during the summer at the person level. If multiple jobs exist, only 1 entry is needed per person. More than 1 entry will be ignored. A template of the Summer Leave Reports will be available on MyUW Portal for those that need a paper form. Staff using Employee self- service should enter time during their active summer employment dates to satisfy the reporting requirement. If there is sick leave to be reported, they can report the SL on the paper template so it can be recorded appropriately by the coordinator


Push Back Absence (Employee):

This procedure explains how to update a pushed back absence. When a supervisor or manager pushes an absence back to an employee, the employee can make corrections to the absence and then resubmit it.



Approve Absence (Manager):

This procedure outlines the steps for approving an employee's submitted absence request. Absences must be approved for employees to be paid for them.


View Employee Absence Balances (Manager):

This document will instruct on how to view an employee's absence balances. 


Push Back Absence (Manager):

When an employee submits an absence request that needs some modifications, such as, changing the take type, length of absence etc., the Manager may want to choose the option of "Push Back". If this is the case, the absence request will be sent back to the employee to review and modify as the Manager suggests.



Keywords:Payroll leave employee self service processes entering enter leave report ESS Electronic reporting leave balances absence time payroll yellow sheet   Doc ID:76701
Owner:Wendi S.Group:Division of Diversity, Equity & Educational Achievement
Created:2017-09-20 18:18 CDTUpdated:2018-12-05 11:21 CDT
Sites:Division of Diversity, Equity & Educational Achievement
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