NameCoach Namebadges

In this document:

Description
Application and Limitations
Access
How to Create a Namebadge
How to Add a Namebadge to Your Outlook Email Signature
Avoid these Pitfalls
Resources

Description

NameCoach is a free cloud-based service used to create a Namebadge.  

A Namebadge can include the following.

• A recording of your name in your voice
• Notes to help others pronounce your name
• Gender pronouns
• Your picture
• Your name story, e.g. where your name comes from or what it means, or an interesting story about your name

Your Namebadge can be shared by adding it to your Outlook email signature.

Application and Limitations

Adding your Nambadge to your Outlook email signature can help others learn the correct pronunciation of your name, help them communicate with you with confidence, and foster a culture of belonging. 

Email recipients click on the Namebadge button located in your email signature to access your Namebadge. An example of a Namebadge button in an email signature is shown below.

Access

1. Log in to NameCoach.  
2. Click My Namebadge from the menu at the top of the page. 

How to Create a Namebadge

1. If this is the first time using Namebadge, click Record Your Name. 

If you have previously recorded your name and need to edit it, click Update.

2. Record your name using NameCoach's web audio recorder (recommended). To begin, select Web Recorder and click the Record button. A countdown from 3 will start. 

3. After the countdown, say your name clearly then click the square stop button.

4. After you have stopped the recording, press Play to hear your recording or click the Record Again button to rerecord your name. 

5. When you are finished, click the Submit and Finish button. 

Note: You can also record your name via an automated phone call or you can upload a recording of your name (as an .mp3, .mp4, .m4a, or .wav file). To choose one of these options, select the appropriate radio button next to Phone or Uploader and follow the on-screen instructions. 

The following steps are optional and recommended.

6. Add pronunciation notes (e.g. phonetic spelling) by clicking the pencil icon under Pronunciation Notes and typing in the pronunciation notes field. 

7. Add your gender pronouns by clicking on the pencil icon under Gender pronouns and typing in the pronouns field. 

8. Add your photo by clicking on Add Photo (optional) > Choose File > (select photo) > Save. Photos must be less than 10 MB and have a png, gif, jpeg, or jpg extension. 

9. Add your name story by clicking Edit note under any name story prompt you wish. After typing, click Save Changes. 

How to Add a Namebadge to Your Outlook Email Signature

1. Scroll below the name story prompts and click the Add Namebadge to your Email Signature tab. 

2. Select a button or Namebadge link to add to your email signature. Click on Copy button with text (recommended), Copy button without text, or a Namebadge link to copy to your email signature.

3. Paste the button or link into your Outlook email signature.

If you need help adding or editing your Outlook email signature, see Microsoft 365 (Outlook on the web | Outlook for Windows/MacOS) - Add an email signature (UW-Madison). 

Avoid these Pitfalls

Before sending the first email containing your Namebadge in your email signature, click the Namebadge button or link to verify your email recipient will have access.

Resources

NameCoach Overview (UW-Madison)

NameCoach - Add Namebadge to Email Signature (UW-Madison)

NameCoach (UW-Madison Information Technology)