Topics Map > Supervisor Toolkit > 2.1 Hiring > 2.1.5 Graduate Assistance Hire
Hiring - Graduate Assistant - Create a Job Requisition
The first step in hiring a graduate assistant is creating a Student Job Requisition. This is the equivalent of a job posting. Follow the instructions to create a student job requisition. Make sure to review the Extension-specific instructions for divisional requirements.
Instructions to Create a Student Job Requisition
- Review Create a Job for how to create a job.
- Log in to the Student Jobs Platform Admin Dashboard.
- You'll need to log in with your UW-Madison NetID and password.
- Create a new job requisition following the instructions found in How to Create a Job.
- Make sure to select Graduate Assistants (PA, TA, RA, Fellowship) for your Template.
- Complete the Extension-specific instructions below.
- Save and submit the student job for approval.
- You will receive an automatic notification when your position has been posted to the UW-Madison Student Jobs Website.
Extension-Specific Instructions
The following fields on the student job requisition have Extension-specific requirements. Please review each for guidance on what needs to be completed in the Division of Extension.
Division
- Select "Extension".
Department
- This is a required field to hire a graduate assistant in the Division of Extension.
- Most hiring managers are time approvers for their graduate assistants and should select the same department ID as their appointment for their graduate assistant.
- Refer to the Division of Extension Department ID Crosswalk spreadsheet if you are unsure which department to select.
Campus Location
- Most hiring managers are time approvers for their graduate assistants and should select the same location code as their appointment for the graduate assistant.
- Refer to the Division of Extension Location Code Crosswalk spreadsheet for a list of common extension appointment locations.
Position of Trust (POT)
-
If the position will be a Position of Trust indicate what kind of POT (POT, POT2, POT4) using the drop down on the job requisition.
- To determine POT status, review the definitions of POT Hiring - Positions of Trust
- If you have any questions related to POTs, please contact hr@extension.wisc.edu.
Qualifications (For Criminal Background Checks)
- Graduate Student positions will always require a background check.
- Please enter "Employment will require a criminal background check" into the Qualifications section of the job posting.
Additional Hiring Manager #2 (hr@extension.wisc.edu)
- This is a required field to hire a graduate assistant in the Division of Extension.
- Enter hr@extension.wisc.edu and click the magnifying glass to search.
Approval Process
- This is a required field.
- Select “Extension Divisional Approval” for the Approval Process
- List your DLT representative (Under Dean's Leadership Team) as the 1st Divisional Approval and click the magnifying glass to search.
- The other approvals will populate automatically.
Student Employment Hiring Rep (asu.exthr@ohr.wisc.edu)
- This is a required field to hire a graduate assistant with ASU.
- This will be auto-populated with asu.exthr@ohr.wisc.edu.
Submit for Approvals
Select "Submit & Exit" to start the approval process
