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Divisional HR - Recruitment - Graduate Assistant - Create a Job Requisition

The first step in hiring a graduate assistant is creating a Student Job Requisition. This is the equivalent of a job posting. Follow the instructions to create a student job requisition. Make sure to review the Extension-specific instructions for divisional requirements.

Instructions to Create a Student Job Requisition

  1. Review [Link for document 88671 is unavailable at this time.] for how to create a job.
  2. Log in to the Student Jobs Platform Admin Dashboard.
    • You'll need to log in with your UW-Madison NetID and password.
  3. Create a new student job requisition following the instructions from the Student Jobs Platform training video and materials.
    • Make sure to select Graduate Assistants (PA, TA, RA, Fellowship) for your Template.
  4. Complete the Extension-specific instructions below.
  5. Save and submit the student job for approval.
  6. Once you have been notified of all approvals via email you will continue with the next step of posting the job

Extension-Specific Instructions

The following fields on the student job requisition have Extension-specific requirements. Please review each for guidance on what needs to be completed in the Division of Extension.

Division

  • Select "Extension".

Department

  • This is a required field to hire a graduate assistant in the Division of Extension.
  • Most hiring managers are time approvers for their graduate assistants and should select the same department ID as their appointment for their graduate assistant.
  • Refer to the Division of Extension Department ID Crosswalk spreadsheet if you are unsure which department to select. 

Campus Location

  • Most hiring managers are time approvers for their graduate assistants and should select the same location code as their appointment for the graduate assistant.
  • Refer to the Division of Extension Location Code Crosswalk spreadsheet for a list of common extension appointment locations.
  • If you are unable to find your location, please create a new site name following the linked PDF instructions here:

Job Type

  • If the position will be working in a location that is not on the UW-Madison campus, select "UW Student Jobs-Non Madison Location"
/images/group419/shared/StudentJobsPlatform/UWStudentJobsNon-MadisonLocation.png

Posting Location (Posting Details)

  • This field will be auto-populated with "UW-Madison".
  • Do not change this field.

Qualifications (For Criminal Background Checks)

Select Applicant Form

  • Select "UW General Application (Personal Information Only)" if you already have identified the individual(s) you want to hire.
  • Select any of "UW General Application" options if you plan to conduct an open recruitment.

HR Divisional Rep

  • This is a required field to hire a graduate assistant in the Division of Extension.
  • Enter "asu.exthr@ohr.wisc.edu" and into HR Divisional Rep and click the magnifying glass to search.
/images/group419/shared/StudentJobsPlatform/SelectASUOHRasHRDivisionalRep.png

Approval Process

  • This is a required field.
  • Select “Double Divisional Approval” for the Approval Process
  • List your DLT representative (Under Dean's Leadership Team) as the 1st Divisional Approval and click the magnifying glass to search
  • List asu.exthr@ohr.wisc.edu as the 2nd Divisional Approval and click the magnifying glass to search. ASU OHR will always be listed as the final divisional approval.
  • The Student Employment Admin Team (student.employment@finaid.wisc.edu) will automatically appear as the fourth and final approval. DO NOT REMOVE. The Student Employment Admin Team will always need to be the final approver.
Job Card Approvals

Direct Supervisor of Hiring Manager

  • This is a required field to hire a graduate assistant with ASU.
  • The Hiring Manager should enter their direct supervisor or the name of an additional hiring manager.

/images/group419/shared/StudentJobsPlatform/SelectDirectSupervisorofHiringManager.png
Submit for Approvals
  • Select “Submit” or “Submit & Exit” to start the approval process
Submit for Approvals




Keywords:Student Job Graduate Assistant Job Requisition PA TA RA Fellowship Recruitment Platform ASU OHR   Doc ID:103101
Owner:Nathaniel S.Group:Extension Employee Handbook
Created:2020-06-16 15:36 CDTUpdated:2020-06-16 16:56 CDT
Sites:Extension Employee Handbook
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