• You must submit your GSA agreement for approval a minimum of  3-4 weeks prior to needing the fully-executed agreement.
• If there are local approval processes, this may take additional time. Please plan accordingly. 
• The requestor of the agreement is responsible for shepherding the agreement through the approval process. If the agreement is pending approval it is their responsibility to reach out to the approver(s) to move it forward.
• The requestor of the agreement is responsible for ensuring that a fully-executed copy of the agreement is stored in the Fully Executed Agreements Document Library. 

• General signatory agreements are agreements that the Division of Extension makes with an outside signatory (county official, local non-profit, school, etc.) that define a relationship between the Division of Extension and the outside signatory or the outside signatory's organization.
• The Division of Extension is not authorized to sign these agreements directly. Instead they must be routed to UW-Madison Business Services for review and signature.
• Prior to routing to UW-Madison Business Services, they must first be reviewed and approved by the appropriate Extension Assistant Dean or Institute Director and the Extension Chief Financial Officer.
• If you would like more information on UW-Madison signature authority - please review the current Signature Authority Memo. 

1) Determine Whether to Submit through this Workflow (Requestor)

2) Pre-Submission Requirements (Requestor)

3) Create Document Set (Supervisor)

4) Complete Agreement Cover Sheet (Requestor)

5) Submit Approval Request (Supervisor)

6) Divisional Approval (Divisional Approvals)

7) Review Document Set and Sign (UW-Madison Business Services)

8) Upload Fully-Executed Agreement (Extension CFO)

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• Assistant Deans of Northern/Southern Areas(Scroll down)
  • Area Extension Directors submitting GSA approvals will select Assistant Deans as approvers.
• Institute Directors
  • Program Managers will select Institute Directors as approvers
  • Branded Program/Extension Reserve Managers will select Institute Directors as approvers.
• Chief Financial Officer
• Associate Dean of Operations & Policy

• When completing the GSA workflow, always make sure to verify that your Extension approval is in office (check their O365 calendar). 
• If an Extension approver is out of office, select an equivalent approver (found on the Extension Leadership Page). 
  • E.g. Assistant Dean of Southern Areas is out -- Select the Assistant Dean of Northern Areas as approver.
  • E.g. Institute Director in YFCD is out -- Select another Institute Director in YFCD as an approver.
• If the Chief Financial Officer is out of office, please contact hr@extension.wisc.edu regarding your submission. 

Risk Management - Certificates of Insurance Program - Get a Certificate of Insurance (COI) 

Questions about contracts and agreements? Contact rebecca.diebel@wisc.edu